[00:00:01]
MY CALL TO ORDER THE COMMUNITY DEVELOPMENT ADVISORY BOARD A REGULAR MEETING, 2021, 11, I GET ROLL CALL. PLEASE, MR. BORKOWSKI, PRESIDENT, MR. HEBERT. MR JOHNSON HERE, HIS BEARD.
MR LAZAR. MISS MARASH, MR. MAUREEN, MR. PAYNE. MR PRICE.
MEANS, RIGHT. WORTH ATTORNEY RODNEY EDWARDS.
THANK YOU. I NEED MOTION TO ADOPT MINUTES FOR REGULAR MEETING 20, 21, 10.
[ADOPTION OF MINUTES]
I HAVE A MOTION I NEED A SECOND, SECOND MOTION AND SECOND ALL IN FAVOR, I.GO ON, NO UNFINISHED OLD BUSINESS, NO PRESENTATIONS, NEW BUSINESS, NO.
[NEW BUSINESS]
ONE SUBSTANTIAL AMENDMENTS A PROGRAM YEAR TWENTY TWENTY TWENTY TWENTY ONE ANNUAL ACTION PLAN. THANK YOU.THIS IS A REQUEST TO ADVERTISE A SUBSTANTIAL AMENDMENT TO OUR PROGRAM YEAR TWENTY TWENTY ONE ANNUAL ACTION PLAN FOR CDBG TO DO SO ON JUNE 18TH.
KDB HAD RECOMMENDED THREE HUNDRED AND FORTY FIVE THOUSAND THREE HUNDRED AND SIXTY THREE DOLLARS TO PALM BAY FIRE RESCUE FOR THE DEMOLITION OF OLD FIRE STATION ONE ON PALM BAY ROAD. HOWEVER, AFTER SOME OF THE INITIAL ENGINEERING COSTS AND THE.
THERE IS A BALANCE OF TWO HUNDRED AND FIFTY SIX THOUSAND SEVEN HUNDRED AND FORTY FORTY DOLLARS AND PALM BAY FIRE RESCUE IS REQUESTING TO REPURPOSE THOSE DOLLARS FOR THE SAME STATION, WHICH IS GOING TO GOING TO BE FUTURE FIRE STATION SEVEN, BUT TO USE THAT TOWARDS THE PURCHASE OF A FIRE APPARATUS EQUIPPED.
AND. NOT ALL OF THE FUNDING FROM CBD WOULD BE USED TO PURCHASE SEQUENT.
THEY WOULD SUPPLEMENT IT WITH GENERAL REVENUE DOLLARS AS WELL.
SO CHIEF HOGUE IS HERE FROM PALM BAY FIRE RESCUE TO TALK ABOUT HER REQUEST.
SO COME ON DOWN. WELCOME, CHIEF, THANK YOU. GOOD EVENING.
THE IDEA BEHIND REQUESTING THESE FUNDS WAS WE'VE BEEN VERY LUCKY WITH CDBG HELPING US PUT FACILITIES AND APPARATUS IN PLACE FOR PLACES THAT NORMALLY WOULDN'T GET IT.
SO WITH THIS STATION SEVEN, THE DEMO BEING DONE AND WE'RE SEEKING FUNDS ALSO TO BUILD A FIRE STATION BECAUSE IT DOESN'T MATTER IF WE TEAR IT DOWN.
IF WE DON'T HAVE A FIRE STATION, IT'S STILL NOT HELPING THE AREA.
WELL, WITH THAT BEING SAID, WE ONLY HAVE SEVEN APPARATUS IN THE WHOLE CITY.
WE HAVE THE LADDER TRUCK, WHICH IS ACTUALLY OUT OF SERVICE AND SIX ENGINES SO WE CAN BUILD THIS STATION, SAY WE GET THE GRANT TO BUILD THE STATION.
THAT'S WONDERFUL, EXCEPT THERE'S NO APPARATUS FOR IT.
SO THE IDEA WAS I TOOK THE MONEY FROM IMPACT FEES THREE HUNDRED AND FORTY SEVEN THOUSAND.
I APOLOGIZE. I HAD THE NUMBERS, BUT MY PHONE IS NOT PULLING THEM UP.
SO THERE'S LIKE THREE HUNDRED AND FORTY SEVEN THOUSAND IN IMPACT FEES.
THERE IS MATCHING FUNDS FROM TWO AVG GRANTS AND SHE'S SAVING ME.
THANK YOU. THERE'S IMPACT FEES, NOT IMPACT MATCHING MONEY.
ONE WAS FOR A QUINTE, SO THERE WAS NINETY FIVE THOUSAND MATCHING PUT TO THE SIDE AND THEN THERE WAS AIR PACK REPLACEMENT, WHICH WE DIDN'T GET THAT ONE EITHER, WHICH WAS SIXTY ONE THOUSAND. SO WHEN HE ADDED THAT TOGETHER, THAT WAS ANOTHER HUNDRED AND FIFTY NINE THOUSAND. SO BY ADDING THAT MONEY TOGETHER, SO WITH THE IMPACT FEES, IF WE WERE SUCCESSFUL IN GETTING THE EXTRA CDBG MONEY FROM THE DEMOLITION AND THOSE MATCHING FUNDS THEY HAD, I'D ONLY HAVE TO APPROACH THE CITY FOR ONE HUNDRED AND FIFTY THOUSAND DOLLARS TO PURCHASE AN APPARATUS FOR THAT STATION, PUTTING THE WHOLE THING TOGETHER.
BECAUSE WE ALREADY HAVE FOUR PERSONNEL.
YOU NEED FOUR, YOU NEED 12 PEOPLE PER STATION.
WELL, IN THIS BUDGET COMING UP IN MARCH, FOUR OF THE PEOPLE ALREADY IN THE CONTRACT AND THE BUDGET TO BE HIRED, THEN THE NEXT YEAR WE HAVE THE NEXT FOUR AND THEN THE THIRD YEAR WE HAVE THE OTHER. BUT IF WE MOVE FORWARD WITH THE STATION BEING BUILT, OBVIOUSLY WE'D HAVE TO RETRACT THAT AND HIRE EIGHT.
BUT THEN WE ACTUALLY PUT IT TOGETHER AND HAVE A FULLY FUNCTIONAL FIRE STATION IN THAT AREA INSTEAD OF LIKE PIECES OF IT.
SO I'M TRYING TO TAKE MONEY FROM WHEREVER I CAN GET, YOU KNOW, PUT IT TOGETHER IN A POT BECAUSE IT'S REALLY HARD TO COME FORWARD TO THE CITY AND GO, I ACTUALLY NEED $950000 FOR A VEHICLE. SO THAT'S WHY I TRY TO LOOK FOR ANYTHING WE CAN REPURPOSE.
AND AGAIN, LIKE I SAID, IT'S GREAT TO PUT A FIRE STATION THERE.
IT'S GREAT TO DEMO IT, BUT IF WE CAN'T RUN IT.
YOU KNOW, AND JUST SO, YOU KNOW, THE LIFETIME, THE TIME FRAME TO PURCHASE WHENEVER YOU GO
[00:05:04]
TO BUY A FIRE TRUCK OR ANY KIND OF APPARATUS, IT'S USUALLY A YEAR FROM THE TIME YOU GET THE FINANCING.THAT'S GREAT. AND YOU SAY, GO, IT TAKES THEM 12 MONTHS TO 14 MONTHS TO BUILD THE APPARATUS. SO WHAT WE'RE HOPING IS WE HAVE A NEW LADDER TRUCK COMING INTO THE CITY THAT THE CITY ACTUALLY PURCHASED, AND I STARTED WORKING ON THAT ALL THE WAY BACK WITH GREG LINC. SO YOU KNOW HOW LONG I'VE BEEN WORKING ON THAT? SO AS THAT ONE WAS UP THERE AND THEY'RE DOING THE FINAL CHECK OFF ON IT, THERE ARE TWO QUINT'S THAT ARE BEING BUILT THAT ARE IN THE CONSTRUCTION LINE RIGHT NOW THAT ARE NOT CLAIMED. SO IF BY SOME MIRACLE WE MANAGED TO SECURE THE FUNDING, WE WOULDN'T HAVE TO WAIT THAT FOR 12 TO 14 MONTHS TO ACTUALLY HAVE THE APPARATUS TO PUT INTO THE STATION.
SO THAT'S THE METHOD TO THE MADNESS AND THAT'S WHERE THE REQUEST COMES FROM.
I WOULD LIKE TO SAY THAT IT DON'T BELIEVE IT'S IN THIS MEMO, BUT THE AMOUNT OF CDBG THAT THEY'RE THE AMOUNT OF FUNDS THAT THEY'RE REQUESTING FOR THIS POINT FROM THEIR REMAINING ALLOCATION FROM THEIR PROJECT FOR THE SAME STATION WOULD SERVE THE SAME AREA IS ROUGHLY ONLY THIRTY SEVEN PERCENT OF THE ENTIRE PURCHASE OF THE QUINTE AND THAT YOU DO HAVE OTHER FUNDING THAT YOU HAVE LINED UP FOR THE ACTUAL CONSTRUCTION OF THE STATION, CORRECT? YES. MM HMM.
JUST ONE FOR THAT STATION, SEVEN.
MM HMM. AND I KNOW I USED TO WORK WITH YOU, SO I'M FAMILIAR WITH PHOTO QUINTUS, BUT COULD YOU EXPLAIN TO THOSE WHO MAY NOT KNOW WHAT A QUINT ACTUALLY IS? SO SHE SAID THAT I REALIZED WHAT I WAS TALKING TO MY LINGO, WHICH DOESN'T HELP YOU.
SO ENGINES, FIRE TRUCKS, SAME WORDS.
THEY CARRY SO MUCH WATER ANYWHERE FROM 500 TO 1000 GALLONS, DEPENDING ON THE AREA.
WELL, WHAT A QUINT DOES IS BECAUSE WE'RE ACTUALLY AERIAL APPARATUS POOR HERE, MEANING WE'RE SUPPOSED TO HAVE SO MANY PER THE CITY FOR ELEVATED RESCUE AND ELEVATED WATER STREAMS. AND WE DON'T EVEN HAVE ANY RIGHT NOW UNTIL THAT NEW ONE ROLLS IN.
SO WHAT I'VE CHANGED WITH A KIND OF WHAT WE'RE DOING WITH OUR FLEET IS INSTEAD OF JUST HAVING A FIRE TRUCK AND THEN ANOTHER LADDER TRUCK AT A ONE POINT THREE MILLION, YOU GET A COMBINATION TRUCK, WHICH IS A QUINT.
IT ACTUALLY HAS FIVE FUNCTIONS, BUT IT'S ACTUALLY A FIRE TRUCK AND A LADDER TRUCK AT THE SAME TIME. THERE ARE MORE MOBILE THAN A GIGANTIC LADDER TRUCK.
WE NEED THAT, BUT THIS CAN GO INTO NEIGHBORHOODS.
SO LIKE WE MANAGED TO PUT ONE AT THREE, THEY'LL BE OUT THERE FOR THE NEW ALL THE NEW COMMERCIAL OUT THERE. IT'LL BE OUT THERE FOR HERITAGE HIGH BECAUSE YOU CAN'T GET UP HIGH ENOUGH, YOU CAN'T LADDER BUILDINGS LIKE THAT.
AND THEN OVER AT STATION SEVEN, BECAUSE WE HAVE SOME OF THE FACILITIES OVER THERE, WE HAVE FOR OUR RESEARCH, WE HAVE AQUA AND THEY'RE GETTING READY TO PUT ANOTHER MULTILEVEL BUILDING IN THERE TO BE AN ACTUAL FIRE DEPARTMENT THAT HAS SOME KIND OF PURPOSE.
YOU GOT TO GET UP TO THE, YOU KNOW, SECOND THIRD FLOOR, IF NOT TO DO RESCUE, TO GET THAT STREAM UP THERE BECAUSE THE OLD FASHIONED WAY IS IT.
THE FIREFIGHTERS PUT THE HOSE ON THEIR BACKS AND THEY CLIMB THE STAIRS AND HOOK INTO A STAND PIPE, WHICH IS FUN WHEN YOU'RE YOUNG, BUT IT'S NOT FUN WHEN YOU GET OLDER.
SO THAT'S THE IDEA BEHIND THE QUINT IS TO KIND OF GIVE US A DUAL PURPOSE AND KIND OF LIKE HIT SOME OF THOSE ISO POINTS THAT WE HAVE MORE AERIAL DEVICES IN THE CITY INSTEAD OF ONE OR LIKE RIGHT NOW, IF WE NEED A MUTUAL AID, WE'D HAVE TO CALL.
AND IF THE VEHICLES AVAILABLE FROM MELBOURNE OR FROM THE COUNTY, IT'S UP TO A THIRTY FIVE MINUTE RESPONSE. AND IF YOU HAVE FIRE THAT GROWS EXPONENTIALLY, THAT IS NOT WHERE WE SHOULD BE AS A CITY GOING WELL.
WHEN OUR NEIGHBORS GET HERE, WE'RE GOING TO PUT THE FIRE OUT, YOU KNOW? SO THERE'S THERE'S A COUPLE OF REASONS BEHIND WHY WE'RE TRYING TO DO THIS.
YOU EXPLAIN AISO TO THEM AND THE BENEFITS OF LOWERING THAT.
SO I KNOW WHAT IT IS, BUT THANKS FOR THE HINTS, THOUGH.
SO THE ISO, IT'S THE INSURANCE RATING THAT THEY COME AND DO THEY DO AN ASSESSMENT? WE ARE ACTUALLY IN IT RIGHT NOW.
A THREE IS WHERE YOU WANT TO BE ON YOUR RATING OUT OF 10.
THAT'S ABOUT THE BEST YOU CAN GET FOR RESIDENTIAL.
YOU'RE NOT GOING TO IMPROVE IT. IF WE WENT TO A TWO OR ONE, IT'S NOT GOING TO REALLY HELP RESIDENTS. BUT WHAT HAPPENS WHEN WE LOWER IT TO A TWO OR ONE COMMERCIAL? THEY BENEFIT FROM IT, WHICH IS WHAT WE'RE TRYING TO DO IS ATTRACT COMMERCIAL AND HERE SO WE CAN HELP THE HOMEOWNERS NOT, YOU KNOW, BURDEN THE TAX BURDEN.
SO WE'RE ON A PURSUIT OF LOWERING THAT ISO BECAUSE WHEN WE GO TO PURSUE COMMERCIAL BUSINESS, IF WE CAN PROVE FROM THE ISO RATING, THAT IS, YOU KNOW, A ONE IS A CLASS ONE DEPARTMENT. IT'S A BIG DEAL THAT WE CAN PROTECT THEIR ASSETS.
THEY'RE MORE LIKELY TO BRING THEIR BUSINESS HERE BECAUSE WE CAN PROTECT IT.
SO WE'RE PRETTY SURE WITH THIS GO AROUND BECAUSE OF ALL THE THINGS WE PUT IN PLACE THAT WE'RE GOING TO MOVE TO A TWO.
BUT IF WE CAN MANAGE TO GET THESE QUINT'S IN IN A COUPLE OF STATIONS READY TO GO, WE'RE PUTTING A BURN BUILDING IN THAT SHOULD BE IN ABOUT SIX MONTHS.
WE'RE GOING TO CALL THEM BACK BECAUSE OUR GOAL IS TO GET TO BE IN A NUMBER ONE BECAUSE THEN THAT'S SOMETHING YOU CAN ACTUALLY ADVERTISE TO BRING BUSINESSES IN.
IT WILL BE THE ONLY ONE IN THE COUNTY.
SOUNDS LIKE YOU'VE GOT A WELL LAID OUT STRATEGY, WE'VE BEEN WORKING ON THIS FOR ABOUT THREE YEARS TRYING TO DO THAT, YOU KNOW, THE MAN.
JUST ONE QUICK QUESTION, BECAUSE HE DID MENTION AQUA ON THESE HIGH RISE BUILDINGS WHERE
[00:10:05]
THIS KIND OF EQUIPMENT IS SO ESSENTIAL.DO YOU FEEL THAT THE FIRE IMPACT FEES FOR A FIVE SIX SEVEN STOREY BUILDING? ARE YOU DO YOU THINK THOSE IMPACT FEES ARE HIGH ENOUGH BASED ON THE FACT THAT IT'S THOSE KINDS OF BUILDINGS THAT IS REQUIRING, YOU KNOW, THIS KIND OF A PRODUCT? YOU KNOW, I'M NOT FAMILIAR WITH HOW THEY CALCULATE IMPACT FEES, BUT AS A FIRE CHIEF, I WOULD SAY NO. AND THE REASON WHY I'M SAYING THAT IS BECAUSE I SEE SO MUCH MONEY BEING PUT INTO IT, AND THAT IS A TRUE THAT'S A HAZARD.
AND IF YOU LOOK AT THE CONSTRUCTION OF THEM, IT'S EVEN SCARIER BECAUSE OF THE AMOUNT OF WOOD THEY USE. YES.
SO IT'S NOT LIKE IT'S A SLOW BURNING FIRE.
SO THAT'S ONE OF THOSE THINGS. IF YOU DON'T JUMP ON THAT, WE'RE GOING TO LOSE A WHOLE BUILDING. YEAH. I MEAN, I WATCHED IT UNDER CONSTRUCTION.
IT IF IT CATCHES FIRE, THERE'S A BIG PROBLEM FOR THE IMPACT AND NOT EVEN FUNNY, WE'RE USING THE SAME WORD FOR THE IMPACT OF BUILDINGS LIKE THAT MAKE ON POLICE AND FIRE.
OUR IMPACT FEES ARE STILL A BARGAIN.
WELL, MAYBE STAFF SOMEHOW SHOULD REEVALUATE THAT.
YEAH, I'M SURE THEY WILL WHEN THEY GET THE CHANCE TO DO IT BECAUSE THEY'RE THEY'RE FAIRLY PROGRESSIVE AND THEY'RE LOOKING AT EVERY ANGLE, YOU KNOW, TO MAKE SURE THAT WE'RE SOLID ON WHAT WE'RE DOING. YOU KNOW, YOU COULD MAYBE MENTION THAT TO JOAN, YOU KNOW, DEPUTY CITY MANAGER. HMM.
THANK YOU VERY MUCH. THANK YOU.
I'LL GIVE YOU BACK YOUR PAPER. I HAVE A QUESTION.
GO AHEAD. SO THIS ADDITIONAL FUNDING, WHAT IS THE EXPENDITURE DEADLINE ON THIS IF IF IT'S NOT USED FOR THIS PURPOSE? THERE'S NOT A SPECIFIC EXPENDITURE DEADLINE WITH THE SPECIFIC FUNDS THE CITY HAS TO EXPEND ONE POINT FIVE OF OUR TOTAL.
AMOUNT IN ORDER TO MEET OUR CBD EXPENDITURE DEADLINE.
SO BY THE TIME YOU WOULD POTENTIALLY RE ADVERTISE FOR THESE FUNDS, GO THROUGH THE SAME PROCESS, THE REQUEST FOR PROPOSAL PROCESS AND IT CAN'T BE FOR PUBLIC SERVICES, IT HAS TO BE FOR A NON PUBLIC SERVICE ACTIVITY.
THEN YOU COULD BE LOOKING AT THE SAME TIME FRAME AS YOU WOULD TO PURCHASE A COIN OR EVEN LONGER. SO THIS WOULD ACTUALLY PROBABLY HELP THE CITY EXPEND THOSE FUNDS QUICKER.
BUT THERE'S NOT A SPECIFIC DEADLINE.
IT'S JUST WHEN YOU ACCUMULATE ENOUGH CDBG FUNDS THAT ARE UNSPENT, THEN YOU RUN INTO A COMPLIANCE ISSUE OF NOT MEETING THAT EXPENDITURE DEADLINE.
IT'S BASED ON A TOTAL AMOUNT, NOT YOURS.
BUT YOU HAVE. ARE THOSE ONES YOU HAVE ABOUT EIGHT YEARS TO EXPEND IT, BUT YOU'RE BUT IF YOU DON'T EXPEND A LOT OF YOUR FUNDS, THEN YOU ACCUMULATE UNALLOCATED FUNDS AND THEN YOU RUN INTO AN EXPENDITURE ISSUE IF NOT EXPENDING ENOUGH FUNDS.
OK, SO WE'RE NOT IN JEOPARDY OF LOSING THE FUNDING IF IT'S NOT EXPENDED FOR THIS PURPOSE.
WE'VE HAD PREVIOUS YEARS WHERE WE HAD TO PURCHASE EQUIPMENT BECAUSE WE HAD TO EXPEND THE FUNDS WE WERE OUT OF TIME.
THIS IS NOT THE SAME SITUATION.
OK. AND WHAT HAVE WE ALREADY FUNDED FOR THE FIRE DEPARTMENT? WE HAVE FUNDED THE ABOUT SEVEN HUNDRED AND SEVENTY THOUSAND IN THE TOWARDS THE ACQUISITION OF FIRE STATION FIVE, A FIRE ENGINE, FOUR STATION FIVE A FIRE.
TENDER FOR STATION THREE, THE DEMOLITION FOR OLD FIRE STATION ONE, FEATURE STATION SEVEN.
UM. I'M TRYING TO THINK OFF THE TOP OF MY HEAD.
OH, A BRUSH TRUCK OR STATION ONE, LIFE SAVING EQUIPMENT FOR ONE AND THREE.
AND THEN TO EQUIP THE ENGINE ON STATION FIVE QUITE A BIT.
YES. AND WHERE'S THE CONSTRUCTION FUNDING COMING FOR THE STATION THAT WAS DEMOLISHED? THAT'S COMING FROM THERE'S GENERAL FUND MONEY IN THERE FROM THE MITIGATION GRANT THAT WASN'T USED AND THERE IS A REQUEST TO THE STATE FOR FOUR HUNDRED THOUSAND, AND THEN THEY PUT IN FOR ANOTHER GRANT TO MAKE UP THE DIFFERENCE ON THAT.
HUH. YEAH, I JUST WANT TO SAY FOR ME, I ABSOLUTELY SUPPORT THEIR RELOCATION, I BELIEVE IT JUST MAKES SENSE BECAUSE NOT ONLY IT'S, YOU KNOW, HELPING OUR CITY IN TERMS OF GETTING THAT QUIT IN IS ACTUALLY LOOK AT THE LONG TERM IMPACT, AS YOU MENTIONED IN TERMS OF BRINGING COMMERCIAL HERE.
SO THAT DOES ADD TO TOWARDS GOOD STANDING.
SO I AM I'M DEFINITELY SUPPORT OF THIS.
I I BELIEVE THAT AGAIN, IT WOULD TAKE SO MUCH TIME TO ADVERTISE THAT MONEY, TO GET THAT OUT WHERE WE CAN ACTUALLY DO SOME GOOD FOR A CITY RIGHT HERE.
[00:15:02]
AND NOW TO DO THIS, I'M IN 100 PERCENT SUPPORT OF SOMETHING LIKE THIS THAT WILL.ANDREW, COULD WE INSTEAD OF HAVING TO ADVERTISE? OR SUBSTANTIAL AGREEMENT OR A SUBSTANTIAL AMENDMENT.
BUT WE JUST REALLOCATE THE FUNDING BECAUSE I KNOW IT WAS INITIALLY SET FOR THE DEMOLITION. WHAT WOULD THE.
HE'S HERE TONIGHT, HOWEVER, YOU IF IT'S NOT BEING USED FOR THE DEMOLITION.
IT DOESN'T MATTER WHAT YOU'RE PUTTING IT TOWARDS, AS LONG AS IT'S AN ELIGIBLE ACTIVITY, YOU WOULD HAVE TO GO THROUGH A SUBSTANTIAL AMENDMENT PROCESS BECAUSE YOU ARE REPURPOSING THOSE FUNDS FOR A DIFFERENT ACTIVITY.
SO WHETHER IT'S THIS OR IF IT'S SOMETHING ELSE YOU STILL HAVE, YOU STILL HAVE TO GO THROUGH THAT SUBSTANTIAL AMENDMENT PROCESS.
THIS IS THIS ITEM TONIGHT BEFORE YOU IS SIMPLY REQUESTING CONSIDERATION OF DOING IT.
BEFORE WE ACTUALLY START THE SUBSTANTIAL AMENDMENT PROCESS, WHICH WOULD BE WHICH WOULD GO THROUGH THE SAME THE STANDARD CDBG SUBSTANTIAL AMENDMENT PROCESS ADVERTISING FOR COMING BEFORE THE CDB, GOING BEFORE CITY COUNCIL FOR APPROVAL BEING SUBMITTED TO HUD FOR APPROVAL. SO ANY WAY YOU REALLOCATE THESE FUNDS, IT STILL HAS TO GO THROUGH THAT PROCESS.
WE'RE CHRISTIAN, AND SO WE DIDN'T ADVERTISE THAT THERE WAS FUNDING AVAILABLE.
THIS IS JUST A REQUEST WHEN IF YOU APPROVE US MOVING FORWARD WITH A SUBSTANTIAL AMENDMENT, YES, WE WOULD HAVE TO ADVERTISE IT FOR THIS PURPOSE AND IT WOULD STILL HAVE TO FOLLOW THAT SAME PROCESS.
THIS ITEM IS JUST OVER A REQUEST TO MOVE FORWARD WITH DOING AN ACTUAL SUBSTANTIAL AMENDMENT, BUT IT'S NOT THE SUBSTANTIAL AMENDMENT ITSELF.
IT STILL HAS TO GO THROUGH THAT THAT PROCESS REGARDLESS OF HOW YOU USE THE FUNDS.
WHEN IT GOES THROUGH THAT PROCESS AND.
OK. FOR THIS PURPOSE, NO, YOU DON'T HAVE TO.
WE ADVERTISE LIKE AS FAR AS DOING A REQUEST FOR PROPOSALS YOU CAN, BUT YOU'RE NOT.
WE ACQUIRED THEM, BUT YOU STILL HAVE TO GO THROUGH THAT SUBSTANTIAL AMENDMENT PROCESS PUBLICLY ADVERTISED FOR THAT, SEEK PUBLIC COMMENT, GET APPROVAL.
OUR RECOMMENDATION TO MOVE FORWARD FROM CDB, GO TO CITY COUNCIL AND THEN SUBMIT IT TO HUD AND THEN THEY WOULD HAVE TO APPROVE IT.
SORRY, IF I WAS UNCLEAR EARLIER.
THAT'S WHAT I UNDERSTOOD FIRST, BUT THEN YOU JUST ASKED THE QUESTION, I'M NOT OK NOW WITH THE SACRIFICE. I SEE WHERE YOU COULD SEE THE CONFUSION.
SO THANK YOU FOR ASKING THAT AGAIN.
SO I COULD CLARIFY. I GUESS, I MEAN, JUST MY CONCERN IS THAT WE HAVE FUNDED QUITE A BIT OF EQUIPMENT. CAPITAL INFRASTRUCTURE FOR THE FIRE DEPARTMENT, AND WHILE I APPRECIATE YOU COMING HERE AND OH, THAT'S FINE, BUT YOU'VE NEVER BEEN HERE BEFORE, AND SO I REALLY, REALLY APPRECIATE YOU COMING.
AS I'VE SAID BEFORE, AND THE BOARD KNOWS MY FEELINGS AND SANDRA KNOWS MY FEELINGS.
I THINK THERE'S AN AWFUL LOT OF MONEY BEING SPENT IN THE FIRE DEPARTMENT AND ESPECIALLY WITHOUT THIS BEING ADVERTISED TO EVEN KNOW WHAT OTHER OPPORTUNITIES ARE OUT THERE TO FUND. I JUST I CAN'T SUPPORT IT AT THIS TIME.
I COMPLETELY UNDERSTAND THE IMPORTANCE OF THE ISO RATING, AND YOU SOUND LIKE YOU'RE ON THE RIGHT TRACK, AND I REALLY, REALLY APPRECIATE THAT YOU ARE SEARCHING FOR AS MANY FUNDING OPPORTUNITIES AS YOU CAN.
BUT AT THIS POINT, I MEAN, I WOULD LIKE TO SEE THIS MONEY ADVERTISED TO EVEN FIND OUT WHAT ELSE IS OUT THERE. MAYBE THIS IS THE BEST OPPORTUNITY, BUT I THINK WITHOUT AN ADVERTISEMENT AND OTHER FUNDING APPLICATIONS, WE JUST DON'T KNOW AT THIS TIME.
OH WELL, CAN I ADD THAT WE WERE ACTUALLY GOING TO FUND THIS FOR THE DEMOLITION, SO WE WERE HELPING THEM IN THE FIRST PLACE? BUT I THINK IN TERMS OF THEM BEING, YOU KNOW, LOOKING FORWARD AND SAYING THIS IS A BETTER USE OF THE FUNDS, I DON'T SEE IT GOING TO, YOU KNOW, PUTTING IT WASN'T WORTH GETTING OTHER. IF THERE'S ANYTHING ELSE WHEN WE KNOW FOR SURE THAT IS A NEED AND I KNOW WE DO FUND THE FIRE DEPARTMENT, BUT EQUIPMENTS ARE EXPENSIVE, I KNOW, SO IT'S HARD TO SAY AND AT THE END OF THE DAY, I ALWAYS LOOK AND I'M LIKE, IF THERE'S A FIRE NOT CALLING ANYONE ELSE THE FIRE DEPARTMENT AND WE KNOW WHERE THE CITY IS GROWING AND WE HAVE TO BE PRACTICAL AND LOOK AT THE BENEFIT OF OUR CITY.
AND IF THE OR IF WE CAN GIVE THEM CDBG FUNDS FOR THIS KIND OF DEVELOPMENT AND IMPACT, WHICH IS FAR REACHING, I THINK IT WOULD BE NOT WISE NOT TO FUND THE CITY, THE FIRE DEPARTMENT IN THIS REGARD.
BUT I THINK WE HAVE FUNDED THE FIRE DEPARTMENT QUITE A BIT, I MEAN, SHE JUST RATTLED OFF FOUR OR FIVE PIECES OF EQUIPMENT THAT WE'VE PURCHASED FOR THEM, SO.
[00:20:01]
I AGREE, BUT WE HAVE TO LOOK AT ITS FIRE DEPARTMENT.IT'S NOT SOMETHING THAT'S GOING TO SIT DOWN SOMEWHERE, IT'S SOMETHING THAT WE'RE USING.
SO I MEAN, I WANT US, I MEAN, OF COURSE, I'M NOT TRYING TO CHANGE YOUR MIND OR ANYTHING, BUT I DO WANT US TO REALIZE WE'RE NOT SAYING IT TO BUY A DESK OR A CHAIR.
WE'RE SEEING SOMETHING THAT WILL SAVE ONE OF OUR LIVES ON THIS ON THIS DOES ONE OF OUR LIVES WOULD BE SAVED BY THE FIRE DEPARTMENT AND IT COULD BE JUST THAT VERY EQUIPMENT.
SO I THINK WE HAVE TO BE SMART ABOUT WHEN IT COMES TO HOW WE FUND AND WHAT WE FUND.
SO, YOU KNOW, IF I IF WE HAVE TO GO BACK AND I HAVE TO CHOOSE BETWEEN DEMOLITION OF A BUILDING AND BUYING THIS, I THINK IT'S A NO BRAINER FOR SOMETHING LIKE THIS.
I'VE ONLY BEEN ON THE BOARD FOR ONE YEAR OR SO.
I HAVEN'T BEEN AROUND LONG ENOUGH TO BE INVOLVED IN, YOU KNOW, PAST FUNDING OF THE FIRE DEPARTMENT. MY ONLY COMMENT IS IS THAT YOU'RE NOT COMING BACK FOR FRESH MONEY.
IT'S MONEY THAT HAD ALREADY BEEN ALLOCATED.
AND YOU KNOW, PERHAPS YOU KNOW, THE ORIGINAL ESTIMATE FOR THE DEMOLITION, YOU KNOW, WAS CAUTIOUSLY HIGH.
OR PERHAPS WHOEVER MANAGED THE DEMOLITION HAPPENED TO GET IT DONE AT A AT A LESSER PRICE.
I I DON'T THINK I'D LIKE TO SEE YOU.
THE FIRE DEPARTMENT TO BE, SO TO SPEAK, PENALIZED FOR MAYBE WISE, YOU KNOW, GOOD JOB DONE ON DEMOLITION.
AND LIKE I SAID, I I DON'T SEE YOU COMING BACK FOR FRESH MONEY.
THIS IS MONEY THAT HAD BEEN ALLOCATED, SO I THINK THAT I WOULD VOTE FOR IT.
I I DON'T KNOW ENOUGH ABOUT THE PROCESS OF LIKE REBECCA SAID ABOUT ADVERTISING IT, IT'S IT'S IS VERY POSSIBLE THAT AFTER ADVERTISING, IT WILL ALL CONCLUDE THAT YOU ARE THE BEST BY FAR. I HAVE A QUESTION.
CAN YOU SAID THAT IT'S THE QUINTUS FIVE FUNCTIONS? COULD YOU GO INTO THOSE FUNCTIONS AND AS WELL AS WHAT YOU DO WITH THE EQUIPMENT THAT IS DOWNED BECAUSE YOU MENTIONED THAT THERE WAS, I THINK, THE LATTER.
THE LATTER IS OUT OF SERVICE AND WE ACTUALLY WENT THROUGH GENERAL FUND, THE CITY MANAGER FUNDED. WE PAID THIRTY SOMETHING THOUSAND FLATBED ALL THE WAY BACK TO LOUISIANA TO COMPLETELY BE REBUILT AT THE PRICE OF ABOUT EIGHTY SIX THOUSAND DOLLARS.
IT WORKED FOR APPROXIMATELY FOUR MONTHS.
PROBABLY, I'D SAY THREE MONTHS, AND IT IS NOW BACK OUT OF SERVICE.
WE HAVE SENSOR PROBLEMS. THEY DON'T LAST THAT THEIR EXPENSIVE EQUIPMENT.
AND IF THEY'RE NOT MAINTAINED VERY WELL, WE DON'T HAVE ANY EMERGENCY VEHICLE TECHNICIANS AT FLEET. SO SOMETIMES THE MAINTENANCE DOESN'T HELP, BUT IT'S OUT OF SERVICE.
RIGHT NOW, WE'RE WAITING ON PARTS FOR IT.
SO IN THE MEANTIME, WHAT WE DO WHEN WE NEED A LADDER TRUCK AS WE CALL MUTUAL AID, SO WE CALL ANOTHER CITY FOR IT.
YOU DISCUSS THE FIVE FUNCTIONS OF THE QUINT.
SOME OF IT'S NOT FUN STUFF, IT'S JUST THE ELEVATED EXTREME ELEVATED RESCUE, IT'S AN ENGINE PUMPER AND IT PERFORMS RESCUE WORK.
SO IT'S IT'S IT'S MORE IN DETAILED ABOUT THAT, BUT IT'S NOT A LOT OF FUN TALKING ABOUT HOW IT PUMPS THE TRUCKS AND HOW IT DRAFTS.
IT DOES ALL THOSE THINGS THAT AN ENGINE DOES, PLUS AN AERIAL PLATFORM SO IT CAN DO ELEVATED RESCUE AND ELEVATED STREAMS. WHAT POINT WHEN IT COMES TO A LADDER LIKE THAT, WHERE IT KEEPS HAVING ITS ISSUES AND YOU HAVE PUMPED QUITE A BIT OF MONEY INTO THAT? AT WHAT POINT DO YOU GIVE UP ON THAT LADDER IF SOMETHING LIKE A QUINT WOULD SUBSTITUTE JUST FINE? SO WHAT HAPPENS IS WITH THE LADDER, WHAT YOU DO IS YOU FOLLOW THE MAINTENANCE WHEN THE MAINTENANCE STARTS TO EXCEED THE PRICE OF A REPLACEMENT.
THAT'S WHEN WE LOOK AT WHAT IT IS, AND SOMETIMES YOU JUST HAPPEN TO HAVE A BAD PIECE OF APPARATUS THAT IT WILL JUST IT'S KIND OF LIKE A LEMON.
THIS ONE RAN FAIRLY WELL FOR 10 YEARS, AND IT HAS BEEN NOTHING BUT I'VE BEEN THE CHIEF IN APRIL WILL BE FOUR YEARS HERE AND OUT OF THOSE FOUR YEARS THAT'S BEEN IN SERVICE FIVE MONTHS. SO THIS WHOLE TIME, LIKE I SAID, I STARTED WORKING ON THE LATTER PROGRAM WITH LINK, WHO GREG LINK, WHO WAS THE CITY MANAGER THEN? SO YOU CAN SEE AND WE'RE JUST NOW GOING TO TAKE DELIVERY OF IT IN THE NEXT TWO WEEKS.
THAT'S HOW LONG SOMETIMES IT TAKES TO GET THESE THINGS THROUGH WHICH, YOU KNOW, I UNDERSTAND THE FUNDING AND ALL THAT, BUT WE MAKING IT CLEAR ON WHAT WE NEED TO SERVE THE CITY ON THAT. SO THEY HAVE A THEY HAVE A SHELF LIFE, IF YOU WILL, WHEN YOU BRING AN APPARATUS IN, THE NORMAL LIFE IS 20 YEARS.
THEY JUST NOW EXTENDED IT FOR GRANT MONEY TO IT HAS TO BE 26 YEARS OR OLDER OR THEY WON'T
[00:25:05]
LOOK AT IT. THE PROBLEM IS, IF YOU THINK ABOUT IT RUNNING EVERY SINGLE DAY, HOW HEAVY IT IS AND WHAT IT DOES IN TRAFFIC, IT TEARS THE TRUCK UP QUITE A BIT, YOU KNOW, BECAUSE THEY'RE PUMPING ON SCENES OR TAKING LADDERS OFF, IT'S BREAKING.IT'S THE EVASIVE MANEUVERING ON IT.
SO AND THEY'RE HALF A MILLION DOLLARS ON ENGINES ABOUT FIVE HUNDRED AND TWENTY FIVE THOUSAND, YOU KNOW, AND THE QUINT WITH A LITTLE BIT MORE IS THE IS THE LATTER SO WE CAN GET THAT ELEVATED? WHAT'S THE DIFFERENCE BETWEEN A QUINT AND A LADDER? THE LADDER IS JUST ACTUALLY ELEVATED TO DO RESCUE.
IT HAS THE PLATFORM THAT IS FOR HIGH REACH.
THAT IS REALLY WHAT A LADDER IS FOR, AND IT'S THE TRADITIONALLY CARRIES THE LADDERS.
SO IF YOU NEED TO PUT UP TO THE THREE STORIES, YOU NEED TO GO UP TO THE FOUR STORY.
THE QUINT IS NOT GOING TO BE AS HIGH, BUT IT'S KIND OF LIKE AN IN BETWEEN.
IT'S A MEDIUM THING. IT'LL STILL GIVE YOU THAT WE CAN SHOOT THE WATER TO THE FOURTH FLOOR. WE CAN DO A RESCUE TO THE THIRD FLOOR.
IT STILL FUNCTIONS AS AN ENGINE AND PUMPS AND CARRIES ITS WATER OR LADDERS DON'T CARRY WATER, THEY JUST CARRY THE APPARATUS THAT THE LADDERS THEMSELVES.
AND IF I MAY ADD SOMETHING I KNOW EVERYBODY'S SAYING, THERE'S A LOT BEING SPENT ON THE FIRE DEPARTMENT.
BUT WHEN I FIRST GOT HERE, IS CHIEF ONE OF THE THINGS IN SANDRA.
I CAN FILL IN THE BLANKS ON THIS.
THE CDBG MONEY WAS ABOUT READY TO RUN OUT AND I WAS PULLED IN AND I WAS TOLD THAT WE WERE GOING TO LOSE THIS. IF WE DON'T SPEND IT, WE WON'T BE ELIGIBLE FOR IT EVER AGAIN.
AND THAT'S WHERE ENGINE FIVE CAME FROM AND WE NORMALLY BUY TOP MOUNT ENGINES.
BUT WHAT WE DID IS WE SCOURED THE COUNTRY FOR A DEMO SO WE COULD ACTUALLY HAVE SOMETHING READY TO FILL THAT CDBG FUND.
SO THAT WAY WE WOULD BE ELIGIBLE FOR FUNDS AGAIN.
AND YVONNE, IF YOU WANT TO FILL IN ON THIS, THE REASON WHY THEY THEY ACTUALLY THANKED US FOR US BECAUSE WE HAD PROJECTS READY THAT WERE ABLE TO BE THOSE FUNDS WERE SPENT ON SO WE COULD SECURE THE FUNDING AGAIN.
SO IT WASN'T LIKE WE HAVE BEEN EVERY CHANCE WE GET PURSUING IT IF IT HAPPENS ACROSS OUR DESK AND WE'RE LIKE, COULD THIS BE USED TO HELP THIS AREA? WE'D LIKE TO DO IT. IF NOT, WE DON'T COME AFTER THE FUNDING.
WE ACTUALLY GO AFTER AFG GRANTS, WHICH HAS A 10 PERCENT MATCH.
SO I JUST WANTED YOU TO KNOW THAT IT'S NOT LIKE EVERY SINGLE TIME SOMETHING COMES UP.
I ACTUALLY PURSUE THE AFD GRANTS, WHICH DOESN'T MAKE MR BATTEN VERY HAPPY BECAUSE IT'S NOT 100 PERCENT, BUT YOU KNOW, IT'S STILL 10 PERCENT OF WHAT YOU PAY.
SO AND I REMEMBER WHEN THE OTHER EQUIPMENT WAS PURCHASED, AND UNFORTUNATELY, THAT DIDN'T COME BEFORE THIS BOARD.
IT WAS DONE WITHOUT THE BOARD'S APPROVAL, WHICH IS SURPRISING.
STAFF AT THE TIME DID THAT WITHOUT BRINGING IT BEFORE THE BOARD AND CAME TO US AFTER AND SAID, HEY, WE WENT AND PURCHASED THIS WITHOUT YOU GUYS KNOWING.
SO I VIVIDLY REMEMBER THAT, BUT I WAS BIASED.
THAT'S WHY I WAS ASKING THE QUESTION, BECAUSE I REMEMBER THAT SITUATION, THAT THERE WAS AN EXPENDITURE DEADLINE, AND IF THE MONEY WASN'T SPENT, WE WERE GOING TO LOSE IT AND THAT WAS THE QUICKEST OPTION AT THE TIME TO BE ABLE TO EXPEND THE FUNDS.
SO YES, I REMEMBER I WAS ACTUALLY WORKING FOR FIRE.
I WAS ABOUT SIX MONTHS ON THE JOB.
CHIEF HOGUE WASN'T HERE FOR VERY LONG AND THEN SHE RAN OFF TO EUROPE AND WE HAD TO.
WE WERE APPROACHED. HEY, CAN YOU SPEND SEVEN HUNDRED AND SIXTY THOUSAND DOLLARS IN THREE MONTHS? AND SO BEING ON THE OTHER SIDE AND FIRE, I DID HAVE TO WORK WITH STAFF AT FIRE AND WE DID HAVE TO TRY AND.
WORK TO TRY AND SPEND THOSE FUNDS, WE WERE TOLD THAT IF WE DIDN'T, THEN CDBG WOULD BE IN JEOPARDY OF BEING IN NONCOMPLIANCE AND POTENTIALLY LOSE THOSE FUNDS.
SO THOSE? AND NEITHER CHIEF HOGUE OR I WERE HERE WHEN THE FUNDING FOR THE FIRE STATION WAS APPROPRIATED, SO I'M NOT REALLY SURE HOW.
THAT CAME ABOUT HOW THAT WENT THROUGH THE BOARD, BUT THAT WAS FUNDING THAT FIRE AT THE TIME, HADN'T CURRENT STAFF AT FIRE HADN'T REQUESTED THOSE FUNDS EITHER, SO I'M NOT SURE HOW. THAT CAME ABOUT AS WELL.
IT WAS STRANGE BECAUSE THEY SAID WE HAVE EIGHT HUNDRED AND SEVENTY FIVE THOUSAND.
GO BUILD A FIRE STATION, I GO, WHAT PIECE OF THE FIRE STATION DO YOU WANT BUILT? SO THAT WAS JUST, YOU KNOW, SO THAT WAY THEY'RE READY, BUILT ONE THAT WE HAD TO REMODEL.
AND THEN THERE WAS ALL THE IMPACT FEES, BUT THAT WAS THAT DISCONNECT THAT THEY GO, HERE'S MONEY FOR A FIRE STATION.
SO THAT'S WHY THE HAVING A COMMITTEE IN THE PANEL IS SO IMPORTANT.
YOU KNOW, AT LEAST I HAVE SOMEONE TO TALK TO.
OK, YEAH, I CAN ADD A LITTLE BIT OF INSIGHT TO THAT MEETING.
IT WAS ACTUALLY SUPPOSED TO BE A REMODEL AND REVAMP OF THE OLD F.T EASTERN FLORIDA STATE COLLEGE. YOU KNOW, FIRE DEPARTMENT, A LITTLE AREA THERE.
WE WERE SUPPOSED TO BE A NEW BUILDING, A COUPLE OF NEW APPARATUSES AND THEN ALL OF A SUDDEN THE FUNDING WE PUT IT OUT.
AND THEN NANCY JEWELL CAME BACK TO US AND TOLD US THAT THAT THERE WAS TOO MUCH OF A FLOOD ISSUE THERE. AND SO, YOU KNOW, IF IT RAINED REALLY HARD, THAT'S WHY YOU KNOW, THE
[00:30:06]
BUILDING. THAT'S WHY THERE WERE SO MANY ISSUES THERE WHERE OLD NUMBER FIVE WAS AND THEN THEY FOUND A REPURPOSED BUILDING.YEAH. AND THEN BASICALLY AT THAT POINT, THAT'S WHEN SANDRA CAME OVER AND EVERYTHING STARTED MOVING FORWARD.
SO I DO REMEMBER THAT, YOU KNOW, IT WAS BROUGHT BEFORE THE BOARD AND THERE WAS EXTENSIVE DISCUSSIONS ABOUT IT. BUT THAT'S KIND OF WHERE THE ALLOCATION WAS.
AND THEN ULTIMATELY, WE HAD TO GIVE MORE TO BE ABLE TO DO THE ALLOCATION FOR THE THE NEW RENOVATION FOR CURRENT FIVE AND THEN THE APPARATUSES AND SO FORTH WAS BROUGHT BEFORE US AS WELL, AND WE TOOK CARE OF ALL THAT.
SO. BUT UNLESS THERE'S ANY MORE QUESTIONS, I'M GOING TO GO AHEAD AND BRING IT BACK SO WE CAN DECIDE ON.
OH, SURE, I JUST HAD ONE QUICK QUESTION.
JUST SO SO THE FACT THAT THE FIRE, THE LADDER IS NOT WORKING AND IT'S YOU'RE GOING TO GET. ARE YOU WHAT ARE YOU GOING TO DO WITH IT OR ARE YOU GOING TO SELL IT? OR WE'RE GOING TO TRY AND KEEP IT IN SERVICE? BECAUSE ONE OF THE BIGGEST THINGS IS IF YOU HAVE ONE LADDER, YOU'RE SUPPOSED TO HAVE A BACKUP AND WE HAVE NOTHING THAT ACTUALLY TAKES POINTS AWAY FROM US.
SO EVEN IF WE HAD SOMETHING THAT WOULD RUN, YOU KNOW, FOR A COUPLE SHIFTS AS OPPOSED TO LONG TERM, THE BACK ACCOUNTS AS A BACKUP WHEN IT'S OLDER LIKE THAT.
SO WE'RE GOING TO TRY AND KEEP IT AS A BACKUP.
YOU COULDN'T SELL IT AND GET ANY MONEY BACK OUT OF IT.
NO ONE'S GOING TO BUY AN OLDER VEHICLE LIKE THAT.
OK, BUT THE QUESTION SHE HAD ASKED WAS, YOU KNOW, AT WHAT POINT DO YOU GIVE UP ON IT? WE'RE NOT THERE YET.
I WAS READY TO SEND IT OFF IN A VIKING FUNERAL THIS LAST WEEK.
SO BUT IT'S JUST BECAUSE AGAIN, IT'S OUT THERE WE'RE WAITING ON.
IT WAS A BREAK BOX AND THEN THERE WAS A LINE FROM THE FRONT OF THE TRUCK TO THE BACK INSIDE THE TRUCK.
I HAVE PICTURES OF IT WHERE THE WIRE HAD WORN OVER THE YEARS, SO THE FRONT WASN'T TALKING TO THE BACK AND THEY HAD TO GO INSIDE THE TRUCK AND TRACE THIS LINE.
IT WAS JUST TIME CONSUMING BECAUSE THEY DID IT AT FLEET.
BUT WHAT WE DO IS WE WATCH HOW MUCH WE'RE SPENDING AND THEN WE GO, THIS IS TOO MUCH TO SPEND ON A NEW VEHICLE.
BUT EVEN WHEN WE DO THAT, BRINGING IT FORWARD DOESN'T MEAN THEY'RE GOING TO REPLACE THE VEHICLE. SO THAT'S PART OF OUR PROBLEM.
I HAVE A FEW MORE QUESTIONS JUST BECAUSE THIS IS NEW AND I'M STILL NEW ON THE BOARD AND ALL THIS STUFF QUITE FASCINATES ME, TO BE HONEST.
THERE'S NO YOU SAID THAT THERE'S NO MAINTENANCE, I GUESS THAT SPECIALIZES WITH THE EQUIPMENT AT FLEET OR THAT'S WHAT WE'RE ADDRESSING RIGHT NOW.
WHEN YOU WORK ON A FIRE TRUCK, IT'S CALLED AN EMERGENCY VEHICLE TECHNICIAN AND THERE'S FIVE SPECIALTIES FOR IT.
IT'S A COMPUTER SYSTEM, THE AC SYSTEMS, THESE ARE ALL DIFFERENT.
THEY'RE BREAKING THE BODY AND THEN THE CHASSIS, SO THEY HAVE TO BE CERTIFIED THE CHASSIS AND THE ENGINE TO DO THAT WORK.
BECAUSE A FIRE TRUCK ISN'T LIKE A FRONT END LOADER, ISN'T LIKE A DUMP TRUCK, DIFFERENT HYDRAULIC FLUIDS, DIFFERENT BRAKING PADS, DIFFERENT COMPUTER SYSTEMS. AND IF THEY'RE NOT TRAINED ON IT, THEY'RE GUESSING.
SO WHEN THEY GET SADDER, THEY TRY TO, YOU KNOW, FIDDLE AROUND WITH WHAT IT IS.
TO ME, IT'S IT'S FRUSTRATING BECAUSE IT'S SUCH AN EXPENSIVE VEHICLE.
YOU WOULDN'T TAKE A MASERATI TO, YOU KNOW, A JIFFY LUBE, YOU KNOW, AND THAT'S THE KIND OF THINGS THAT WE'RE DEALING WITH.
THEY'RE TRYING THEIR BEST, BUT THEY CAN'T FILL THE POSITIONS.
SO WE DON'T HAVE THE PEOPLE THAT CAN DO THE MAINTENANCE ON THE VEHICLE CAN'T REACH OUT TO MELBOURNE XO, WHO MIGHT HAVE A TECHNICIAN RATHER THAN SENDING IT TO.
WELL, IT'S FUNNY YOU SAID THAT BECAUSE I'M TALKING TO MY BOSS ON MONDAY ABOUT THAT EXACT SAME THING. TALKING TO MELBOURNE TO SEE IF THEIR FLEET BECAUSE THEY HAVE EVENTS UP THERE OR CAN WE CONTRACT OUT SO WE CAN GET THE TURNAROUND QUICKER BECAUSE NOT JUST FINDING THE MECHANIC AND FINDING THE PARTS BECAUSE OF SUTPHIN IS WHEN WE CHANGE THAT FLEET.
THE REASON BEHIND THAT IS YOU GET THE PARTS AT AUTO ZONE.
MM HMM. THAT'S SO MUCH BETTER.
BUT IF YOU HAVE NO ONE TO INSTALL IT.
JUST SITS, SO WE'RE WE HAD A CONVERSATION ABOUT IT TODAY, I'M TAKING IT TO MY BOSS ON MONDAY, AND IT'S TO DEAL WITH THAT EXACT SAME THING BECAUSE WE NEED THE TURNAROUND TO GET THE VEHICLES BACK IN SERVICE TO RUN.
IT DOESN'T MATTER IF THEY'RE SITTING OUT AT FLEET.
SO WHAT IS GOING TO BE IF WE WERE TO APPROVE THIS BETWEEN EVERYTHING PROCESSING AND ALL THAT? HOW QUICK WILL YOU GET THAT POINT? WELL, THAT'S WHAT I'M SAYING.
IT DEPENDS BECAUSE THIS IS ONE PIECE AND THE FUNDING THAT WE WERE LOOKING FOR.
SO IF WE DIDN'T GET THE CDBG FUNDING, THE REALLOCATION, THEN I JUST ASKED FOR 400000 FROM GENERAL FUND BECAUSE I STILL HAVE PART OF IT.
SO THIS WAS JUST TO BUILD THE PILE HIGHER.
SO I DIDN'T HAVE TO ASK GENERAL FUND FOR SO MUCH.
SO, ANDREW, I GUESS MY NEXT QUESTION IS FOR YOU IF WE WERE TO REALLOCATE OR IF WE WERE TO MAYBE HOLD OFF AND ADVERTISE.
WOULD WE IN THE FUTURE MAKE IT A AN ACTUAL THING TO ADVERTISE EVERY SINGLE TIME PRIOR TO MEETINGS LIKE THIS? WELL, I MEAN, OBVIOUSLY THEY ALREADY HAD THE FUNDING, BUT FOR FUTURE REFERENCE, COULD EVERYTHING ON WISE BE ADVERTISED? IS THAT SOMETHING? CURRENTLY DO ADVERTISE FOR ALL OF OUR FUNDING, SO ALL OF ANYTHING THAT IS UN ALLOCATED, UNLESS IT'S SPECIFIC REQUESTS OR SPECIFIC SITUATIONS, IT CAN GET
[00:35:05]
REALLOCATED THROUGH A SUBSTANTIAL AMENDMENT OR IT CAN BE ADVERTISED AGAIN FOR A NONPUBLIC SERVICE ACTIVITY.IT JUST. I SAY STAFF, AND THAT MEANS ME WOULD HAVE TO DRAFT ANOTHER REQUEST FOR ALLOCATIONS, PUT IT OUT.
UM, AND SO THE TURNAROUND TIME FOR THAT IS PROBABLY NOT TOMORROW.
SO I IT CAN BE DONE, AND AT SOME POINT I'M GOING TO HAVE TO WITH SOME OF OUR ALLOCATED CDBG FUNDS THAT WE HAVE FROM PRIOR YEARS.
BUT IT JUST IT'S JUST A MATTER OF HOW QUICKLY THAT CAN ACTUALLY BE DONE.
SO I'M JUST TRYING TO FIGURE OUT TIMELINE BETWEEN IF WE WERE TO SAY YES, WHEN WOULD YOU BE ABLE TO ACTUALLY GET A QUINTIN? SO TO BE TO BE UP FRONT AND STRAIGHT? THIS IS THE JENGA GAME.
OK, SO THERE ARE A COUPLE IN THE ASSEMBLY LINE.
IF EVERYTHING WAS PERFECT, WE COULD CONTACT THEM, BUT THEN THEY HAVE TO GET THE FINANCING TO SAY WE WANT TO GET THAT ONE SO WE COULD GET ONE MORE IMMEDIATELY.
BUT THE OTHER SIDE OF IT IS EVEN IF THIS WAS APPROVED, THAT GOES INTO PART OF THE SLOTS AND I COULD TAKE THIS FORWARD TO COUNCIL AND THEY COULD SAY NO, THE EXTRA FUNDING, THEY CAN SAY NO TO THE HUNDRED AND FIFTY THOUSAND I NEED OR THE 400000.
SO THEN THE MONEY WOULD COME BACK ANYWAYS.
SO THIS IS THIS IS NOT 100 PERCENT.
THIS IS WHY WE'RE GOING STEP BY STEP TO SEE CAN WE REALLOCATE, WOULD IT BE AWARDED IF IT'S NOT? I UNDERSTAND.
AND IF IT IS, IT'S STILL NOT THE END OF THE TRAIL.
THERE'S ALSO ADDITIONAL STEPS THAT HAVE TO BE DONE FEDERAL PROCUREMENT PROCESS AND THEN JUST THE HUD PROCESS. YOU WOULD HAVE TO GO BEFORE CITY ONCE CDP AND THIS IS JUST YOUR TONIGHT IS JUST TO REQUEST TO ADVERTISE FOR TO DO A SUBSTANTIAL AMENDMENT.
IT'S NOT THE ACTUAL SUBSTANTIAL AMENDMENT ITSELF.
SO WE WOULD HAVE STAFF WOULD HAVE TO PUT OUT THE SUBSTANTIAL AMENDMENT, OUTLINE WHAT'S GOING ON, THE SUBSTANTIAL AMENDMENT, ADVERTISE IT FOR 30 DAYS, BRING IT BACK BEFORE CDP.
AND THAT WOULD HAVE TO GO BEFORE CITY COUNCIL, SO IT WOULD PROBABLY COME BACK IN JANUARY TO YOU AT THE EARLIEST.
AND THEN IT HAS TO GO BEFORE CITY COUNCIL IN JANUARY, AND THEN IT HAS TO GO TO HUD FOR APPROVAL. AND THAT IS WHERE.
STAFF IS GOING TO TAKE A WOULD HAVE TO TAKE A GUESS AT HOW LONG IT TAKES TO APPROVE.
I'M STILL WAITING ON MY FUNDING AGREEMENT FOR THIS CURRENT FISCAL YEAR FOR CDBG.
SO HUD HUD'S TIMELINE IS ANYONE'S GUESS.
AND THEN ONCE THAT GETS DONE, THEN YOU WOULD HAVE TO START THE PROCUREMENT PROCESS IF SUTPHIN, THE ONE THAT'S ON THE LINE, WOULD BE APPROVED WOULD BE.
APPROVED OR THE LOWEST BID THAN YOU WOULD ARE THE ONLY BID, THEN YOU WOULD GO THROUGH THAT AND THEN HOW LONG IT WOULD TAKE FOR THAT TO GET DONE, BUT THERE'S VARIOUS VARIOUS STEPS THAT YOU HAVE TO FOLLOW WITH CBG FUNDING IN ORDER TO ACTUALLY I MEAN, SO ONCE WHEN IF WE DID ALL THAT STEP CHIEF, DO YOU HAVE AN ESTIMATED TIME FRAME AND ONCE YOU'VE GOT HER FUNDING, ONCE YOU.
WELL, LET'S SAY IT'S A SUTPHEN, RIGHT? MM HMM. LET'S SAY SUTPHIN IS THE THE WE DO THE COMPETITIVE BID AND SUFFERN IS THE ONE THAT'S CHOSEN. HOW LONG FROM THAT WOULD? ONCE THEY'RE THERE, NOTIFIED AND AWARDED? HOW LONG WOULD IT BE FOR IF THAT ONE WAS OR IF IT WAS A NEW ONE, IF THAT WOULD.
UPON COMPLETION AND THEY'D GET IN ONE'S FINANCE, GOT THE FINANCING DONE.
YOU KNOW, THAT'S THE OTHER THING. THERE'S A LOT OF PIECES IN THIS, AND I'M NOT TRYING TO BE EVASIVE, BUT IT'S JUST WHAT IT IS.
I WISH I COULD SAY IT WAS STRAIGHT AND EASY, BUT IT ISN'T.
AND THEN ONCE ONCE WE DO THE SUBSTANTIAL MOMENT, AT SOME POINT BETWEEN THAT, THAT PROCESS BUYER WOULD HAVE TO GO TO COUNCIL AND SEEK APPROVAL FOR THE ADDITIONAL FUNDING.
AND SO THAT WOULD PROBABLY THAT MAY OR MAY NOT HAPPEN DURING THE SUBSTANTIAL AMENDMENT AT THE SAME TIME. BUT THEN THEY WOULD HAVE TO SECURE THE ADDITIONAL FUNDING.
SO THERE'S A A LOT OF DIFFERENT STEPS THAT HAVE TO HAPPEN.
RIGHT. ANY OTHER QUESTIONS BEFORE I BRING IT BACK IN FOR A MOTION? I'M GOING TO NEED A MOTION TO EITHER APPROVE OR DENY THE SUBSTANTIAL AMENDMENT PROGRAM YEAR TWENTY TWENTY TWENTY TWENTY ONE ANNUAL ACTION PLAN.
WELL, I COULD PROPOSE A MOTION TO APPROVE THE IND PROCEEDING WITH THE ADVERTISING OF SUBSTANTIAL AMENDMENT TO THE TWENTY TWENTY ONE TWENTY TWENTY TO TWENTY ONE CBD ANNUAL ACTION PLAN. I HAVE A MOTION SECONDED.
I HAVE A MOTION AND SECOND ALL IN FAVOR I.
ANY NEGATIVES? ALL RIGHT, ONE BIG. ALL RIGHT.
IT APPROVES. ONTO NUMBER TWO OF NEW BUSINESS FISCAL YEAR
[00:40:09]
2020, TWENTY TWENTY ONE CDBG CAPER.I WILL TURN IT OVER TO SANDRA.
ALL RIGHT, THANK YOU. THIS IS JUST THE DRAFT OF THE CAPER, SO PUT YOUR BYLAWS.
YOU ARE, YOU DON'T HAVE TO APPROVE IT, BUT YOU DO HAVE TO REVIEW IT.
SO WE'RE STILL WAITING ON SOME FINANCIAL AND FOR SOME INFORMATION FROM FINANCE IN ORDER TO BE ABLE TO PULL OUR FINANCIAL REPORTS AND COMPLETE THIS.
BUT THIS IS THE MAJORITY OF THE KEEPER FOR YOU TO REVIEW, AND THE FIGURES ARE AS CLOSE AS WE CAN GET RIGHT NOW.
NOW, THERE'S NO MOTION NEEDED, BUT I WILL TAKE QUESTIONS IF THERE ARE ANY.
MM HMM. SO LIKE GOING TO MOVE ON TO OTHER BOARD BUSINESS.
[OTHER BOARD BUSINESS]
YEAH, WE COULD DO THAT SINCE THERE'S NO MOTION REQUIRED, I'M GOING TO GO AHEAD AND MOVE IT OVER TO OTHER BOARD BUSINESS.NO ONE WILL BE INTRODUCTION OF NEW BOARD MEMBER KARA BEARD.
WELCOME. YES, YOU DOWN THERE? THANK YOU. YES, KARA IS FILLING OUR BOARD OF APPOINTMENT FOR THE NOT FOR PROFIT PROVIDER FOR AFFORDABLE HOUSING.
SHE WORKS FOR VOLUNTEERS OF AMERICA AND WITH HER APPOINTMENT, WE NOW HAVE A FULLY A BOARD WITH FULL APPOINTMENTS.
YOU WANT TO TELL US A BIT ABOUT YOURSELF REAL QUICK OR NO, YOU DON'T HAVE TO.
I HAVE I DON'T KNOW IF I HAVE THIS ONE, RIGHT? AND, OK, MY NAME IS KARA BARRETT, AND I HAVE BEEN IN THE NONPROFIT FIELD FOR ABOUT EIGHT YEARS NOW. I WORKED WITH.
MINDSET, WE'RE EXPERIENCING HOMELESSNESS, I'VE BEEN BEFORE THIS BOARD BEFORE REQUESTING FUNDING, AND I AM EXTREMELY EXCITED TO HAVE THE OPPORTUNITY TO SERVE THE CITY OF PALM BAY. AND I'M EXCITED TO BE HERE AND LEARN.
YOU. THE NUMBER TWO AMENDMENT TO THE BYLAWS, TO SANDRA.
ALL RIGHT, THANK YOU FOR THIS.
THIS IS A REVISION TO OUR BYLAWS BASED ON ORDINANCE TWENTY TWENTY ONE POINT FORTY NINE THAT WAS APPROVED BY COUNCIL CITY COUNCIL ON AUGUST 5TH.
AND WHAT IT DOES IS IT REFLECTS THE CHANGES REQUIRING THAT BOARD MEMBERS ATTEND AT LEAST 50 PERCENT OF EACH MEETING IN ORDER TO BE COUNTED AS PRESENT.
SO THIS IS JUST THE AMENDMENT OR THE REVISION TO OUR BYLAWS IS JUST TO MIRROR WHAT ORDINANCE TWENTY TWENTY ONE POINT FORTY NINE STATES.
MOVE TO APPROVE THE REVISED CDB BYLAWS TO REFLECT THE CHANGE IN ORDINANCE TWENTY TWENTY ONE POINT FORTY NINE.
I HAVE A MOTION IN THE SECOND.
MOTION, THE SECOND ALL IN FAVOR.
SANDRA, ONTO NUMBER THREE, TWENTY TWENTY TWO PROPOSED CDB MEETING SCHEDULE.
OK. SO IN KEEPING WITH THE SO THIS THE THE PROPOSED SCHEDULE FOR TWENTY TWENTY TWO IS KEEPING IN LINE WITH THE CURRENT SCHEDULE THAT WE HAVE THIS YEAR WITH MONTHLY MEETINGS, THE THIRD WEDNESDAY AS SIX O'CLOCK.
SO I'M JUST BRINGING IT FORTH ON THE OFF CHANCE WE DON'T HAVE A DECEMBER MEETING, WE DON'T HAVE TO CALL A SPECIAL MEETING IN JANUARY.
SO THIS YEAR, WE THE BOARD MEETS MONTHLY, ACCORDING TO OUR BYLAWS, AND IT'S ON THE THIRD WEDNESDAY OF EVERY MONTH AT SIX O'CLOCK.
THIS PROPOSED SCHEDULE KEEPS IN LINE WITH THE CURRENT SCHEDULE THAT WE ALREADY HAVE.
AND SO IF WE DON'T HAVE ANY BOARD AT THIS TIME, WE DON'T HAVE ANY BOARD BUSINESS TO BRING BACK TO DECEMBER. IF WE DO, THEN WE WILL HAVE A MEETING IN DECEMBER, BUT ON THE OFF CHANCE THAT WE DON'T MEET IN DECEMBER, THIS ALLOWS US TO HAVE A REGULAR MEETING IN JANUARY AS OPPOSED TO.
THEY'RE HAVING TO CALL A SPECIAL MEETING IN JANUARY, BECAUSE IF YOU DON'T HAVE AN APPROVED SCHEDULE AND YOU HAVE AN YOU MAKE A MEETING OUTSIDE OF THAT APPROVED SCHEDULE, THEN IT'S CONSIDERED A SPECIAL MEETING.
[00:45:01]
NO DECEMBER MEETING, CORRECT? NOT AT THIS TIME.BUT IT DEPENDS ON IF WE HAVE ANY.
IF WE HAVE ANY BOARD ITEMS THAT WOULD ARE TIME SENSITIVE THAT WE WOULD HAVE TO BRING TO IT'S IT'S POSSIBLE WE COULD HAVE SOMETHING BETWEEN NOW AND THEN.
RIGHT NOW WE DON'T, BUT THINGS COULD CHANGE.
SO I'M NOT SAYING NO, BUT THIS IS JUST A JUST IN CASE.
RIGHT. NEED A MOTION TO APPROVE? THE MOTION TO APPROVE TWENTY TWENTY TWO PROPOSED TO BE A B OR C, A B MEETING SCHEDULE.
ALL RIGHT, I HAVE A MOTION. I NEED A SECOND.
THANK YOU. GOT A MOTION IN SECOND.
ALL RIGHT. PASS US. AND NUMBER FOUR ON THE LIST, INFORMATIONAL FISCAL YEAR, TWENTY TWENTY ONE CDBG SUB RECIPIENT UPDATE.
AND SO BEFORE YOU HAVE THE ALL THE PUBLIC SERVICES THAT WERE FUNDED WITH FISCAL YEAR TWENTY TWENTY ONE DOLLARS WITH THE THE BOARD IN THE PAST HAS REQUESTED THAT AT THE END OF THE FISCAL YEAR, BASED ON THE MONITORING BASED ON HOW MUCH AN AGENCY HAS EXPENDED AND WHAT IF THEY'VE MET THEIR GOALS OR NOT, THAT WE BRING OVER A SUMMARY TO YOU IDENTIFYING THAT. SO THAT IS WHAT YOU HAVE PRESENTED BEFORE YOU.
IF THERE ARE ANY QUESTIONS ON IT, I WOULD BE HAPPY TO ANSWER THEM.
SO YOU SAID IS WHAT THEY'VE SPENT OF THE FUNDS THAT WE'VE GIVEN THEM OR YES, SO.
WE ARE AUTHORIZED TO AWARD UP TO 15 PERCENT OF OUR ALLOCATION FOR PUBLIC SERVICES AND THEN UP TO 20 PERCENT FOR PLANNING AND ADMINISTRATION AND THEN THE REMAINING FUNDS FOR NON PUBLIC SERVICE ACTIVITIES.
SO ONE OF THE THINGS THAT'S REALLY IMPORTANT, ESPECIALLY WITH PUBLIC SERVICE AGENCIES, IS YOU DON'T GET TO CARRY THAT OVER, NOR DO YOU GET TO CARRY OVER ADMINISTRATIVE DOLLARS.
SO WITH IT BEING SO COMPETITIVE WITH OUR PUBLIC SERVICES.
ONE OF THE THINGS THAT WE HAVE TO LOOK AT IS DID AN AGENCY EXPEND ALL THE FUNDS AND DO THEY DO THEY DID THEY SERVE THE CLIENTS? THEY SAID THAT THEY WERE GOING TO SERVE AND DID THEY HAVE ANY MONITORING AND.
YOU. OH, REMIND US OF THE DEADLINE THAT THEY HAVE TO EXPEND ALL FUNDS BY THE FUNDS HAVE TO THEY HAVE A YEAR, SO THEY HAVE FROM OCTOBER 1ST TO SEPTEMBER 30TH IN ORDER TO EXPEND ALL THEIR FUNDS AND IT CANNOT BE EXTENDED.
QUESTION. HOUSING SHOULD HAVE.
HAVE TO HAVE. I'M SORRY, WHEN DID THEY HAVE TO SPEND THE REST OF THEIR FUNDS? THEY WERE EXTENDED FOR ANOTHER YEAR, BUT COMMUNITY HOUSING INITIATIVES, THAT IS NOT BEING THAT IS A HOUSING ACTIVITY.
SO THAT WOULD BE CONSIDERED A NONPUBLIC SERVICE ACTIVITY.
SO THEY DON'T HAVE THEY HAVE A LONGER PERIOD OF TIME.
IT COULD BE YEARS, BUT THAT'S NOT USUALLY HOW WE DO SERVICE.
USUALLY IT'S. THEY HAVE A SHORTER TIME, BUT THE COMMUNITY HAS AN INITIATIVE THAT IS SPECIFICALLY A NON PUBLIC SERVICE AGENCY.
PUBLIC SERVICE ACTIVITY THAT THEY ARE PROVIDING.
YES, BUT THEY HAVE COMMITTED ALL OF THE FUNDS, IT'S JUST THEY'VE HAD WE GOT THEY DIDN'T START SERVING PEOPLE UNTIL MARCH WHEN WE GOT APPROVED FOR THE FUNDING FOR HUD.
WE WERE REALLY THE HUD WAS REALLY DELAYED DUE TO COVID GETTING US OUR FUNDING AGREEMENT.
AND SO THIS AGENCY, SINCE IT IS A NON PUBLIC SERVICE AGENCY, DIDN'T START EXPENDING THE FUNDS UNTIL THEY THEY HAD A FUNDING APPROVAL FROM HUD.
AND WHAT THEY'VE ALSO SEEN IS WHILE THEY HAVE THE FUNDS COMMITTED TO ENOUGH PEOPLE, THE HOUSING INVENTORY HAS BECOME PROBLEMATIC.
AND SO THEY'RE FINDING THAT SOME OF THEIR CLIENTS, BECAUSE THEY ARE LOW, LOW, VERY LOW OR UP TO 80 PERCENT OF AREA MEDIAN INCOME.
THE AFFORDABILITY OF THE HOUSING IS SOMETHING THAT THEY HAVE TO CONSIDER BECAUSE THEY HAVE TO THE HOUSING, THE HOUSE THAT THEY THE FINANCING THAT THEY HAVE AND THE DOWN PAYMENT ASSISTANCE THEY ARE PROVIDED HAVE TO BE HAVE TO THE MORTGAGE PAYMENTS THAT THEY HAVE HAVE TO BE AFFORDABLE.
SO SOME, SHE SAID, OUR COMMUNITY HOUSING INITIATIVE HAS FOUND SEVERAL, I THINK AT LEAST FOUR OF THE CLIENTS.
THEY'VE DISCOVERED THAT IT IS MORE AFFORDABLE TO BUILD NEW CONSTRUCTION AND THAT JUST TAKES TIME. BUT THEY HAVE THE FUNDS AWARDED AND COMMITTED TO ALL THE HOMES.
IT'S JUST THEY'RE WAITING ON PEOPLE TO EITHER CLOSE OR WAIT FOR THEIR CONSTRUCTION TO BE COMPLETED. KEEP EXPLAINING IT.
WELCOME. THEY HAVEN'T USED ALL THE FUNDS IT'S GOING TO GET RETURNED.
[00:50:01]
AND WE START AGAIN IN JANUARY.HOW THAT WORKS. THEY'VE BEEN EXTENDED FOR ANOTHER YEAR OR SO IF BY SEPTEMBER 30TH OF TWENTY TWENTY TWO. THEY DON'T EXPEND ALL THE FUNDS, WHICH I WOULD BE SURPRISED THAT THEY DON'T SPEAK AS THEY ALREADY HAVE IT COMMITTED AND PEOPLE ARE ALREADY HAVING THEIR HOMES UNDER CONSTRUCTION OR SOME HOUSING.
I BELIEVE SOME OF THEM, AT LEAST A COUPLE, MAY HAVE CLOSED IN OCTOBER.
I JUST HAVEN'T GOTTEN THE INVOICES YET.
I WAS MORE REFERRING TO LIKE EVANS CENTER, WHERE THEY'VE ONLY USED 13, 13, FOUR OUT OF THE 19 NINE THAT THEY WERE GIVEN OR, YOU KNOW, JUST THE OTHER ONES.
THEY HAVEN'T USED EVERYTHING YET.
OH, THE PUBLIC SERVICE AGENCIES? YES. YES, THOSE FUNDS GET PUT BACK INTO THE CDBG FUNDING ALLOCATION, SO THEY WOULD HAVE TO BE REALLOCATED TO A NONPUBLIC SERVICE ACTIVITY.
SO THAT'S PUBLIC SERVICE DOLLARS THAT WE WE ESSENTIALLY LOSE WHEN WE START THAT OVER IN JANUARY, WHERE WE START PICKING, IF NOT THOSE FUNDS.
THAT'S THE ONE THAT YOU WOULD BE APPROVING IN JANUARY FOR FISCAL YEAR.
TWENTY TWO TWENTY THREE. IT'S JUST 22 23 ALLOCATION.
AT SOME POINT, THE CITY WILL BE PUTTING OUT A REQUEST FOR ANOTHER REQUEST FOR APPLICATIONS FOR NON PUBLIC SERVICE AGENCIES WITH THE UNALLOCATED FUNDS.
COULD YOU SPEAK A LITTLE BIT TO THE FINDINGS AND CONCERNS FOR EVANS CENTER, BECAUSE ITS FINDINGS AND TWO CONCERNS SEEMS LIKE A LOT COMPARED TO THE REST OF THESE ON THE LIST? WHAT WERE THE FINDINGS? I'M TRYING TO REMEMBER HOW I POP MY HEAD.
MOST OF IT WAS JUST POLICIES AND PROCEDURES THAT WEREN'T IN PLACE DOCUMENTATION, BUT THEY WERE ABLE TO.
UM, THEY WERE ABLE TO CORRECT ALL OF THEIR FINDINGS, BUT MOST OF IT WAS JUST NOT HAVING THE THE RIGHT POLICIES AND PROCEDURES AT THE CODE OF FEDERAL REGULATIONS REQUIRE FOR CDBG SUB RECIPIENTS.
AND THEY THEY RECEIVED TECHNICAL ASSISTANCE TRAINING PRIOR TO RECEIVING THIS.
SO THEIR DEADLINE TO EXPEND THIS NINETEEN THOUSAND IS.
NOW THEY HAD. DID YOU SAY DECEMBER OR SEPTEMBER, OH, SEPTEMBER 30TH.
TWENTY TWENTY TWO? YEAH, THEY THEY'RE ALL THESE PUBLIC SERVICE AGENCIES.
ONE UNDER CONTRACT IN OCTOBER, ONE OF TWENTY TWENTY AND HAD TILL SEPTEMBER 30TH OF TWENTY TWENTY ONE. SO ALL THE.
SO THEY'RE ALREADY THEIR CONTRACTS ARE ALREADY COMPLETED, SO ANY FUNDS THAT WERE UNUSED GOES BACK INTO OUR CDBG FUNDING ALLOCATION TO GO TO A NONPUBLIC SERVICE ACTIVITY IN A FUTURE DATE. IT DOES I'M LOOKING AT EVANS CENTER, TOO.
THEY SERVED MORE THAN THERE WITH LESS MONEY.
YEAH. WHEN DID THEY WHEN DID EVANS CENTER ACTUALLY RECEIVED THEIR FUNDING AGREEMENT? EVERY EVERYBODY HAD TO FROM OCTOBER 1ST TO DO THE FUNDING, EVERYONE RECEIVED AN ACTUAL EXECUTED AGREEMENT IN MARCH AND THEY DID SERVE SOME PEOPLE AND OCTOBER, AND THEN THEY WERE CLOSED FOR A LITTLE WHILE DUE TO COVID, BUT THEY JUST DIDN'T.
THEIR CONTRACT WAS FOR SALARIES, FOR A POSITION, AND THAT POSITION JUST DIDN'T GENERATE ENOUGH DIRECT SERVICES TO SEEK REIMBURSEMENT.
SO IF THEY IF THEY DIDN'T RECEIVE THEIR FUNDING AGREEMENT UNTIL MARCH, WERE THEY ELIGIBLE FOR EXPENSES BACK TO OCTOBER? YES, EVERYBODY WAS AND EVERYBODY WAS NOTIFIED OF THAT, OK? IT JUST COULDN'T SEEK REIMBURSEMENT UNTIL THEN UNTIL AFTER THEY HAD THE EXECUTED FUNDING AGREEMENT. CORRECT. OK.
HOWEVER, ON THE CONCERNS IDENTIFIED BY EVANS AND THE HOUSING INITIATIVE, THEY ALSO HAVE A. WE KNOW THOSE ARE.
YES, SO I CAN TELL YOU, THE CONCERN FOR COMMUNITY HOUSING INITIATIVE WAS THAT THEY DIDN'T HAVE POSTED THE GRIEVANCE PROCEDURE AT A AT A PLACE THAT THEY WERE NOTIFIED OF IT.
THEY JUST DIDN'T HAVE IT POSTED.
AND SO THEY IMMEDIATELY CHANGED THAT.
SOME OF THE CONCERNS FOR EVANS CENTER WAS THEY HAD OUTDATED.
UM, PROCUREMENT POLICY THAT DIDN'T REFLECT THE TWO CFR PART TWO HUNDRED.
WHICH IS THE THE THE FEDERAL REGULATIONS FOR PROCUREMENT PROCEDURES, IT DID CHANGE A FEW YEARS AGO, BUT THEY JUST HAD AN UPDATED THEIR THEIR FINANCIAL, THEIR PROCUREMENT POLICIES AND QUITE SOME TIME TO REFLECT THAT.
AND THERE ARE. DIFFERENCE IS THAT THEY WERE REFERENCING A OMB CIRCULAR FROM THE FEDERAL GOVERNMENT THAT WAS NO LONGER CURRENT AND THEN.
TRYING TO REMEMBER WHAT THE OTHER CONCERN WAS.
I THINK IT HAD TO DO WITH FILE DOCUMENTATION, HAVING A FILE CHECKLIST IN PLACE TO MAKE
[00:55:03]
SURE THAT THEY HAD EVERYTHING IN THEIR FILES, BUT THEY.SO WHILE THEY WERE THERE ARE NEW AGENCY FOR CDBG, AND I DON'T KNOW IF THEY'VE HAD ANY PRIOR EXPERIENCE, BUT THEY DID.
THEY DID DO CORRECTIVE ACTION AND THEY DID DO A LOT OF WORK IN ORDER TO SATISFY ALL OF THOSE FINDINGS THAT THEY HAD.
AND THIS WAS THEIR FIRST CRACK, SO THEY WERE STAFF, WAS VERY COOPERATIVE, THEY WERE.
AND THEY DID DO A LOT OF WORK.
I DID PROVIDE A LOT OF I DID PROVIDE SAMPLE POLICIES FROM OTHER AGENCIES THAT THEY DIDN'T HAVE IN PLACE SO THAT THEY COULD.
DO THAT. SO I MEAN, THEY THEY DID DO A LOT TO COME INTO COMPLIANCE, BUT THEY DID HAVE THOSE FINDINGS. JUST ONE QUICK QUESTION.
SO THE FACT THAT THEY DID NOT EXPEND ALL THEIR FUNDS.
WHAT DOES THAT MEAN FOR US? THAT MEANS THAT THOSE PUBLIC SERVICE DOLLARS ARE LOST, SO ANY AGENCY WHO DIDN'T EXPEND ALL THEIR FUNDING AND THEY WEREN'T THE ONLY ONE.
IT MEANS THAT ANOTHER AGENCY WHO COULD HAVE APPLIED FOR PUBLIC SERVICE DOLLARS DIDN'T GET A CHANCE TO SPEND IT.
SO PUBLIC SERVICE, WE DON'T HAVE A WHOLE LOT OF PUBLIC SERVICE DOLLARS AND THEY DON'T CARRY OVER. SO WHEN IN A PUBLIC SERVICE AGENCY DOESN'T EXPEND ALL THEIR FUNDS, IT JUST MEANS IT'S LOST TO ANOTHER APPLICANT THAT MAY HAVE BEEN ABLE TO SPEND IT, AND IT'S ONLY LOST TO THE PUBLIC SERVICE.
CORRECT. RIGHT. IT GOES BACK INTO THE YES.
YEAH, OK. THE CITY DOESN'T LOSE THE FUNDS.
WE JUST LOSE THE ABILITY TO USE THOSE ON PUBLIC SERVICE AGENCIES TO ANOTHER PUBLIC SERVICE AGENCY.
CORRECT. AND SO AN AGENCY THAT DIDN'T GET FUNDED DIDN'T GET THE OPPORTUNITY TO POTENTIALLY SPEND THOSE DOLLARS.
NO, NO. THANK YOU FOR CLARIFYING THAT BECAUSE THAT WAS MY THING.
LIKE, WHAT HAPPENED? I DON'T KNOW.
WE JUST CAN'T USE IT FOR PUBLIC SERVICES.
OK. I THINK THAT'S VERY IMPORTANT TO ESPECIALLY THE NEW NEWER ORGANIZATIONS.
LET THEM KNOW THIS IS WHAT THEY'RE DOING.
IT'S VERY IMPORTANT THAT YOU FIGURE OUT.
THE HOW ARE YOU GOING TO EXPEND THE FUNDS DURING THAT DEADLINE? NO, AND I WILL SAY THAT I DO TAKE A LOT OF TIME TO GIVE TECHNICAL ASSISTANCE TO ALL THE PUBLIC SERVICE AGENCIES, NOT JUST THESE ONES, BUT FOR THE 10 CV AGENCIES.
WE HAVE THE SIX CV, THREE AGENCIES THAT WE HAVE.
I, I GIVE A LOT OF TECHNICAL ASSISTANCE.
I'VE HAD MULTIPLE TECHNICAL ASSISTANCE MEETINGS WITH PRACTICALLY EVERY AGENCY, SO I DO TRY AND PROVIDE A LOT OF SUPPORT AS MUCH AS I CAN.
I THINK IT'S JUST IMPORTANT FOR THESE AGENCIES TO REMEMBER THAT WHEN THEY'RE DEALING WITH FEDERAL DOLLARS, THERE'S A LOT OF STRINGS AND RULES THAT ARE ATTACHED AND THEY NEED TO BE AWARE OF THAT WHEN THEY GO INTO IT.
AND EVENT CENTER IS A GOOD EXAMPLE BECAUSE THEY'RE A NEW AGENCY AND THEY WERE LEARNING KIND OF AS THEY WENT ALONG.
BUT THERE'S A LOT OF RULES AND THEY WEREN'T SURE OF ALL OF THEM.
SO AND TO TO HELP WITH THAT WITH OUR CURRENT FUNDING, THAT'S THE CURRENT APPLICATIONS THAT ARE OUT THERE RIGHT NOW.
IF YOU HAVEN'T HAD FUNDING IN MORE THAN FOUR MORE THAN TWO YEARS WITH THE CITY, WITH CDBG OR YOU'VE NEVER RECEIVED FUNDING FROM THE CITY, THEN YOU HAVE MANDATORY ONE ON ONE TECHNICAL ASSISTANCE WITH ME.
AND IT'S A GOOD OPPORTUNITY FOR ME TO GO OVER THE ENTIRE APPLICATION AND LET AN AGENCY KNOW THAT, ESPECIALLY IF THEY'RE NOT USED TO FEDERAL FUNDS, THAT THERE ARE A LOT OF RULES OR A LOT OF REGULATIONS. THERE'S POLICIES AND PROCEDURES THAT YOU'RE REQUIRED BY A CODE OF FEDERAL REGULATIONS TO HAVE IN PLACE AND.
AND I ALSO AT THE BEGINNING OF ALL MY CONTRACTS, I ACTUALLY DO HAVE A TECHNICAL ASSISTANCE MEETING WITH THE AGENCIES.
I GO OVER THEIR AGREEMENT, THEIR CONTRACT REPORTS, REQUESTS FOR REIMBURSEMENTS.
AND I PROVIDE A COPY OF THE MONITORING POLICIES, BOTH THE PROGRAMMATIC AND THE FINANCIAL AT THE VERY BEGINNING.
SO THERE ARE NO SURPRISES AS TO WHEN I COME OUT TO MONITOR YOU WHAT I'M GOING TO LOOK FOR. SO AND I TRY AND DO THAT BECAUSE IT'S NOT A GOTCHA GAME.
IT'S REALLY TO LET THEM KNOW WHAT THEY'RE SUPPOSED TO HAVE IN PLACE AND TO ASK ANY QUESTIONS BETWEEN THE TIME THAT THEY RECEIVED THE AGREEMENT TO.
SO WHEN I DO COME OUT TO MONITOR, I THINK, AS YOU SAID, IS SOME OF THE LITTLE THINGS TO, YOU KNOW, JUST, OH, DO I HAVE UPDATED PROCUREMENT POLICY, DO I HAVE THIS SORT OF THING? SO IT'S I THINK IT'S DEFINITELY A LEARNING CURVE FOR THEM, BUT WE CAN USE THIS AS AN OPPORTUNITY FOR TO BEGIN TO HOPEFULLY GET MORE NEW ORGANIZATIONS HERE TO MAKE THIS AS A LEARNING OPPORTUNITY AS WELL.
IT'S REALLY, REALLY GOOD BECAUSE WE ALWAYS WONDER SO, REALLY GOOD.
YOU'RE WELCOME. YOU COULD DO SOMETHING LIKE THIS WHEN WE ARE LOOKING AT OTHER PROGRAMS THAT ARE APPLYING AND WE CAN HAVE A COMPARISON FOR.
SO I PROVIDE SOMETHING SIMILAR.
I PROVIDE A STAFF SUMMARY REPORT, AND I WILL BE REVAMPING THAT AS WELL, SO IT DOES.
I WILL SPEAK TO IF THERE ARE THE MONITORING, WILL I KEEP IT VERY OBJECTIVE, LIKE I DID ON THIS REPORT, BUT I WILL, I WILL STATE, AND THEY ACTUALLY HAVE TO STATE THIS IN THEIR APPLICATION AS WELL.
IF THEY HAPPEN, MONITORED AND I WOULD SAY IN THE LAST FIVE YEARS.
[01:00:04]
BUT WHEN I WENT OUT TO MONITOR SOME OF THESE AGENCIES WHO HAVE RECEIVED FUNDING, ESPECIALLY FOR THE ONES THAT HAVE RECEIVED FUNDING FROM THE CITY IN QUITE A WHILE, I I DISCOVERED THAT THE CITY PRIOR HADN'T MONITORED AGENCIES SINCE TWENTY THIRTEEN.SO I COME OUT EIGHT YEARS LATER AND THERE.
SHOCKED. SO I MEAN, SOME AGENCIES HAVE BEEN MONITORED BY A LOT OF OTHER ORGANIZATIONS, SO IT WAS NO BIG DEAL, BUT WHEN YOU DON'T HAVE.
AND PART OF MONITORING IS ALSO TECHNICAL ASSISTANCE IN HELPING AGENCIES SO THAT THEY.
YOU KNOW, THEY CAN MAINTAIN COMPLIANCE, IT'S IT'S REALLY NOT A GOTCHA GAME, IT'S NOT WHAT WE'RE IN THE BUSINESS FOR, BUT I WILL PROVIDE A STAFF SUMMARY FOR ALL THE APPLICATIONS IF WE HAVE MONITORED THEM A VERY SIMILAR RECAP AS WELL.
SO YOU WILL GET SOME KIND OF REPORT FROM ME AND IT WILL HAVE THE SAME INFORMATION AND IT WILL BE CONSISTENT AND OBJECTIVE.
WELL, MOVE ON TO NUMBER FIVE STAFF REPORT.
THIS IS ALSO INFORMATIONAL, BUT SO I DON'T KNOW IF THERE ARE ANY QUESTIONS, HOWEVER, I DO WANT TO POINT OUT THAT ALONG WITH THE FISCAL YEAR TWENTY TWO TWENTY THREE CDBG, OUR ENTITLEMENT DOLLARS THAT WE GET EVERY YEAR, THAT'S OUT FOR ADVERTISEMENT.
SO BETWEEN LAST MEETING AND THIS MEETING, THE CBGB THREE AGREEMENT WITH FLORIDA INSTITUTE OF TECHNOLOGY, THEY THEY CHOSE TO TERMINATE THEIR AGREEMENT BEFORE SPENDING ANY FUNDS.
SO WE HAVE ADVERTISED FOR THE THE UNALLOCATED FUNDS THAT WERE ORIGINALLY AWARDED TO FIT OUT AGAIN. AND SO IN JANUARY, YOU'LL HEAR THOSE APPLICATIONS AS WELL, BUT JUST WANTED TO HIGHLIGHT THAT SO THAT.
AND THAT WAS A MISSED VENTURE, BUT YES, THAT IS CORRECT.
ONE HUNDRED AND SEVENTY THOUSAND DOLLARS THAT THEY WERE AWARDED, THAT THEY.
THEY THEY I THINK IT WAS THEY CITED IN THEIR LETTER THAT.
THE PAPERWORK, THE INVOICING, THE REPORTING REQUIREMENTS WAS BURDENSOME, AND THEN THEY HAD SOME. I'M ONBOARDING ISSUES WITH THEIR BUSINESS COACHES, AND THAT WOULD TAKE A LOT OF TIME, AND THEY DIDN'T FEEL LIKE THEY WOULD BE ABLE TO EXPEND ALL THEIR THEIR DOLLARS AND MEET THE GOALS WITHIN THE TIMEFRAME OF THEIR AGREEMENT.
OH, AND GOOD NEWS, WE'RE SUPPOSED TO BE GETTING IN EITHER AT THE END OF THIS WEEK OR EARLY NEXT WEEK. OUR SHIP FUNDING ALLOCATIONS FOR FISCAL YEAR 18 19 AND 19 20, WHICH IS JUST OVER.
THREE HUNDRED THOUSAND, AND I CAN TELL YOU EXACTLY WHAT THAT IS, SINCE WE HAVE OFFICIALLY ENCUMBERED ALL OF OUR 17 18 FUNDS.
SO THAT IS A STEP IN FURTHER COMING INTO COMPLIANCE WITH SHIP.
BUT I BELIEVE IT'S ABOUT THREE HUNDRED AND SIXTY THOUSAND DOLLARS ROUGHLY, BUT IT'S OVER $300000, SO THAT IS.
REALLY GOOD NEWS, THAT'S ADDITIONAL FUNDING THAT WE CAN USE, WE HAVE A WAIT LIST FOR OUR PROGRAM, SO THAT'S A BIG ACCOMPLISHMENT.
AND THEN ONCE WE CAN GET THOSE FUNDS ENCUMBERED, WE'LL GET OUR FISCAL YEAR TWENTY ONE TWENTY TWO FUNDING, WHICH IS ALMOST SEVEN HUNDRED AND FIFTY THOUSAND DOLLARS.
THERE ARE ANY OTHER QUESTIONS OR ANY QUESTIONS ON THE STAFF REPORT.
A LOT OF INFORMATION, IF FOR SOME REASON WE DO NOT HAVE A MEETING NEXT MONTH.
I WANT TO GO AHEAD AND WISH EVERYONE A HAPPY THANKSGIVING AND A MERRY CHRISTMAS.
BUT IF WE DO, THEN I WILL SEE YOU ALL NEXT MONTH.
AND UNLESS THERE'S ANY OTHER QUESTIONS OR CONCERNS.
GO AHEAD AND CLOSE THE MEETING.
ALL RIGHT. MEETING ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.