WELL GO AHEAD AND START THE PROCEDURE. OK AND I'LL CALL THIS MEETING TO ORDER FOR
[CALL TO ORDER: ]
[00:00:06]
THE CITIZENS BUDGET ADVISORY BOARD FOR THE CITY PALM BAY REGULAR MEETING OF TUESDAY, FEBRUARY 12TH 2019. AND YVONNE IF YOU WOULD. CALL ROLL PLEASE. I'LL HELP YOU WITH THAT TONIGHT. OH THANK YOU. SURE. DAWN BITTAR. HERE. AARON PARR. HERE. DAVID HERNANDEZ. ASHELEY HEPBURN. NOT HERE. CHARLES RADLEY. HERE. AND TRACI HILDRETH. HERE.OK WITH THAT I'M GOING TO MOVE FORWARD WITH THE ADOPTION OF THE MINUTES FROM THE
[ADOPTION OF MINUTES: ]
REGULAR MEETING OF JANUARY 8TH 2019. DO I GET A MOTION. I MAKE A MOTION, DAVE HERNANDEZ, TO APPROVE THE MINUTES FROM LAST MONTH'S MEETING. SECOND, AARON PARR. OK, SO ALL THOSE IN FAVOR. AYE. OPPOSED, IT CARRIES. THANK YOU. ANY PUBLIC COMMENTS FOR NON[Public Comments (Non-agenda items only)]
AGENDA ITEMS ONLY AS STATED HERE. OKAY. NOPE, IT DOES NOT LOOK LIKE WE HAVE ANY. I'M ACTUALLY DISAPPOINTED BILL BATTIN YOU'RE NOT HERE. OK. I JUST WANT YOU TO KNOW. ALL RIGHT. AND PHIL. OK. HERE'S THE LOVE GUYS. WE'RE THINKING ABOUT YOU. RIGHT.[OLD/UNFINISHED BUSINESS:]
SO. WE'RE GONNA MOVE FORWARD WITH THE I'D LIKE TO CONTINUE WITH OPEN OLD BUSINESS UNFINISHED BUSINESS. THE DRUM THAT WE SEEM TO BE PUTTING ON A CONTINUOUS BASIS HERE AT THIS WITH THIS GROUP WHICH I OF COURSE APPLAUD. OKAY. AND I WOULD LIKE TO OPEN IT UP FOR DISCUSSION FOR EVERYBODY AND AS USUAL WE'LL START IF YOU WOULD LIKE FROM LEFT TO RIGHT. MS. TRACI. WHAT. HE GAVE ME A SO GLAD TO HEAR THAT CAUSE I WAS ALMOST DISAPPOINTED. I WAS ACTUALLY SHOCKED YVONNE. OK. I WOULD THINK HE WOULD HAVE TO BE LIKE MUTE AND LIKE SICK AND ON HIS DEATHBED NOT TO BE HERE. NO HE SAID BECAUSE OF HIS WORK SCHEDULE BEING COMPLETELY FACETIOUS OKAY. WE LIKE MR. HEPHURN. YEAH. YES. WE'RE GONNA PAUSE FOR A MINUTE EVERYBODY IN AGREEMENT. YES. PERFECT. BEFORE WE OPEN UP THIS DISCUSSION. YES. OK. CAN YOU HEAR US? YES I CAN. HELLO? WE HEAR YA. ALL RIGHTY, THANK YOU. OK, SO HELLO MR. HEPBURN. HELLO. THIS IS DAWN BITTAR. I'M GLAD YOU WERE ABLE TO JOIN US HERE OVER THE PHONE. SO THANK YOU. WE ADOPTED THE REGULAR MINUTES IN YOUR ABSENCE AND WE ARE JUST MOVE FORWARD TO OPEN UP THE DISCUSSION ON THE OLD BUSINESS OF ROAD MAINTENANCE FUNDING DISCUSSION WHICH STARTED, THIS BOARD HAS DISCUSSED ON NUMEROUS OCCASIONS. AND I WAS GOING TO OPEN IT UP WITH TRACI BEGINNING THE DISCUSSION AND MOVING TO THE RIGHT. MEANING THAT ONCE EVERYBODY HAS HAD A CHANCE TO SPEAK YOU WOULD BE THE LAST ONE TO SPEAK IN THE SUCCESSION HERE ON THE DIAS. HOW ABOUT THAT? WORKS FOR ME. THANK YOU. OK. SO WITH THAT I'M GOING TO BEGIN AGAIN AND SAY TRACI, DO YOU HAVE ANYTHING YOU'D LIKE TO SAY ABOUT THE CONTINUATION OF THE ROAD MAINTENANCE FUNDING DISCUSSION FROM LAST MEETING AS WELL AS PREVIOUS MEETINGS. I HAVE NO COMMENTS. AND DAVE HERNANDEZ. NO COMMENTS ON THAT SUBJECT BUT I A SINCERE APOLOGY FOR MISSING LAST MONTH'S MEETING AS I CALLED YVONNE AND SAID OH MY GOSH I'M IN LAKE COUNTY I APOLOGIZE. TONIGHT'S MEETING I THOUGHT WAS TOMORROW ANYWAY. MY BAD. NO COMMENTS ON THIS PARTICULAR SUBJECT. OK, AARON? NO GRAND COMMENTS I WOULD JUST LIKE TO COMMENT THAT I DO LIKE. I DO LIKE THE FACT THAT I AM[00:05:01]
WE'RE WATCHING THIS THING AND IT IS PROGRESSING. THE TALK IS PROGRESSING WITH COUNCIL MEETINGS AND EVERYTHING IS MOVING FORWARD. I DO APPRECIATE THAT.DEFINITELY. I LOVE THE FACT THAT WE'VE BEEN DISCUSSING ROAD MAINTENANCE ALONGSIDE OF THE BOND DISCUSSION AS WELL WITH AND WATCHING THEM GO THROUGH THAT PROCESS AS WELL. I'LL LEAVE IT AT THAT FOR NOW. OK. I I'M GOING TO SAY VERY QUICKLY, EVERYBODY KNOWS THAT I BELIEVE WE NEED A STANDING LINE ITEM FOR ROAD MAINTENANCE IN THIS CITY AND THAT THE AMOUNT THAT WE ACTUALLY HAD PROPOSED AS A BOARD AT ONE POINT IS A MINIMUM OF ONE MILLION IS WOEFULLY INADEQUATE FOR EIGHT HUNDRED AND THIRTY MILES OF ROAD AND ANNUAL MAINTENANCE. AND I DON'T THINK THERE'S ANYBODY IN OUR ADMINISTRATION THAT WOULD EVEN ARGUE THAT THAT ISN'T TRUE. SO I THINK WE ARE IN VIOLENT AGREEMENT THAT THIS NEEDS TO BE DONE. AND I THINK IT'S A MATTER OF US TRYING TO FIND A WAY TO MAKE THIS HAPPEN ANNUALLY. OK. COLLECTIVELY. AND I'M NOT HERE TO MICROMANAGE THE DEPARTMENTS. THAT'S ALL I'D LIKE TO SAY WITH REGARDS TO THAT BUT WE DO NEED TO FIND A WAY FORWARD. TO MAKE THIS HAPPEN. MR. RADLEY. NOTHING NEW FOR ME TONIGHT. THANKS. ALL RIGHT. MR. HEPBURN. YOU'RE UP. OH, I DIDN'T HEAR YOU. MY ONLY COMMENT IS, I'M CONTINUING TO WORK ON THE ITEM THAT I PRESENTED AT THE LAST MEETING AND I WILL RESERVE MY COMMENTS UNTIL I'M PRESENT AT THE MEETING IN MARCH. OK VERY GOOD. MOVING FORWARD THEN. ANYBODY WANT TO ADD ANYTHING ELSE TO THIS AND WITH THAT I WILL END THIS DISCUSSION. I'D LIKE TO. I APOLOGIZE. BEFORE I DO I'D LIKE TO JUST SAY ONE THING TO THE CITY MANAGER. I APPRECIATE YOU BEING HERE. THANK YOU VERY MUCH. MY PLEASURE. MOVING FORWARD WITH NEW BUSINESS LET'S BEGIN WITH THE FISCAL YEAR 2019
[NEW BUSINESS:]
REVISED MEETING DATE FOR BOARD'S MONTHLY MEETING. AND WE HAVE OUR FINE FINANCE DIRECTOR HERE WITH REGARDS TO YVONNE AND I'M GOING TO ASSUME YOU'RE GOING TO SPEAK AT THIS POINT CORRECT YVONNE? YES I DID REACH OUT TO THE CITY CLERK'S OFFICE TO FIND OUT WHAT DATES WERE AVAILABLE. AND WE'VE COME UP WITH THE DATES HERE CAUSE [INAUDIBLE] CAN'T MAKE TUESDAYS. AT LEAST THE SECOND TUESDAYS. WE'VE SCHEDULED THEM FOR THE THIRD TUESDAY OR THE FIRST TUESDAY. SO IF THIS WORKS FOR EVERYBODY ELSE THEY WERE IN YOUR PACKET HOPEFULLY YOU'VE HAD A CHANCE TO LOOK AT THE DATES THEN WE'LL JUST NEED A MOTION TO APPROVE THESE NEW DATES FOR YOUR MEETINGS FOR THE REMAINDER OF THE YEAR. ALSO I JUST WANT TO NOTE THAT I DID ADD AN ADDITIONAL DATE IN JULY IN CASE YOU NEED THAT FOR FURTHER DISCUSSIONS ONCE THE BUDGET DOCUMENT IS OUT AND YOU'VE HAD A CHANCE TO HEAR EVERYBODY. SO THAT'S AN ADDITIONAL DATE BUT IT'S OPTIONAL BUT IT IS THE CITY CLERK OFFICE HAS RESERVED IT FOR YOU. HANG ON ONE SECOND BECAUSE THERE WAS SOMETHING I WANTED TO BRING UP ABOUT THAT. SO HOLD ON. SO THERE WAS ALSO A DISCUSSION AMONGST US ALL TO POSSIBLY HAVE A ANOTHER MEETING BEFORE MARCH 25TH AS WELL AS I RECALL IN OUR DISCUSSIONS. BUT I DON'T SEE THAT HERE. IS THAT POSSIBLE? TO PUT A TENTATIVE A POSSIBLE SO IF WE NEED IT'S SET ASIDE. I THINK THAT WAS DISCUSSED FOR SCHEDULING PRESENTATIONS. WELL I'VE BEEN ABLE TO SCHEDULE ALL THE PRESENTATIONS FOR THE THREE REGULAR COUNCIL MEETINGS THAT YOU HAVE. SO YOU REALLY WON'T NEED IT. UNLESS YOU AT THIS POINT I DON'T THINK YOU NEED IT. WELL I'M GOING TO SAY THIS AND I'M GONNA TOSS THIS OUT HERE. NOT THAT I'M EXPECTING ANY OF THE DEPARTMENT HEADS TO BE THERE FOR THIS MEETING. HOWEVER FOR US AS A BOARD WE MAY NEED IT TO HAVE FURTHER DISCUSSION ON HOW WE MAY OR MAY NOT ACT BASED ON THE INFORMATION WE GET FROM THE PREVIOUS MEETINGS. AND SINCE THE CB, I'M SORRY THE[00:10:02]
BUDGET KIND OF OPENS UP WITH THE DEPARTMENTS ON THE 25TH, I THOUGHT THAT WAS OUR WHOLE DISCUSSION. IF I REMEMBER CORRECTLY THAT WAS THE DAY HONESTLY IT DOES OPEN AND I REMEMBER SPEAKING MYSELF ABOUT THE FACT THAT MOST DEPARTMENTS WOULD HAVE A GENERAL IDEA OF WHAT THEY'RE GOING TO BE REQUESTING AT THAT TIME. AND I DO REMEMBER WHEN I WAS DISCUSSING THIS TOPIC IDEA OF MY THOUGHT PROCESS OF FRONT LOADING THE MEETINGS WAS TO SCHEDULE THOSE DEPARTMENTS COMING AND SPEAKING TO US AND GIVING US THEIR EDUCATION TO BE HONEST FOR US AS WELL. AT THE SAME TIME I UNDERSTAND COMPLETELY WHAT YOU'RE THINKING IS HONESTLY GETTING A FRAMEWORK IS OUR APPROACH IS HOW WE'RE GONNA ADDRESS WITH THEM AND DISCUSSIONS. AND I THINK THAT WOULD BE SOMETHING DEFINITELY VIABLE FOR US TO DISCUSS TODAY AS TODAY EVEN IF WE WANTED TO ADD THAT. WELL I THINK IT'S NOW OR NEVER. I THINK THAT WE'RE KIND OF AT THE CLIFF, EITHER WE PUT SOMETHING THAT EVERYBODY CAN MEET WITHIN AND I'M NOT TRYING TO CREATE ANY ADDITIONAL WORK FOR YOU FOLKS HONESTLY BUT GO AHEAD PLEASE. ON THE MARCH 25TH THE COUNCIL CHAMBERS ALREADY BOOKED FOR THE INFRASTRUCTURE [INAUDIBLE] BOARD SO THAT WOULD BE A DATE THAT'S NOT. I WAS THINKING MAYBE BEFORE THAT. CAN I PLEASE MAKE A.PLEASE PLEASE TRACI. YOU KNOW I TRY TO STAND FROM A CITIZEN'S POINT OF VIEW WHEN I'M HERE BUT SOMETIMES I ALSO HAVE TO SPEAK AS AN EMPLOYEE AND I'M SORRY AARON, DEPARTMENTS ARE NOT GONNA KNOW WHAT THEY'RE GONNA DO. THEY MAY HAVE SOME IDEA OF THE LAST YEAR WHAT THEY SUBMITTED THAT WASN'T APPROVED THAT THEY WILL SUBMIT AGAIN THIS YEAR BUT ANYTHING NEW, ANYTHING NEW, I'M PROMISING YOU, WE'RE ALL STILL WORKING TOWARD THAT BECAUSE IT'S NOT REALLY UNTIL LIKE THE MIDDLE OF APRIL THAT WE HAVE TO TURN ALL THAT IN. SO ANYTHING THAT WE DO BETWEEN NOW AND ANYTHING THAT WE DO BETWEEN NOW AND THEN IS STILL REALLY BEING DISCUSSED AND TRYING TO FIGURE OUT. SO YOU'RE NOT GOING TO GET YOU'RE GOING TO GET WE. THIS IS THESE ARE SOME OF THE THINGS THAT ARE WE KNOW OUR NEEDS AND THESE ARE SOME POSSIBILITY OF NEEDS BUT I MEAN IF YOU WANT TO DISCUSS IT I MEAN I FIGURED WE WOULD DISCUSS IT WHEN WE'RE HAVING WE'RE SEEING THE PRESENTATIONS AND THEN TO HAVE ANOTHER MEETING. SO I GUESS WHAT I'M JUST TRYING TO ASK BECAUSE WHAT I'M TRYING TO ASCERTAIN AND I DO AND I'M TRYING TO GO WITH WHAT WE ALL DISCUSSED AS A BOARD THE LAST TIME AND THEN WE'LL SEE EXPECTATION THAT WE WOULD TRY TO GET TOGETHER AT LEAST COLLECTIVELY HERE AFTER LISTENING TO WHAT WAS GOING ON WITH THE DEPARTMENT HEADS TO BE ABLE TO THEN DISCUSS ANY RECOMMENDATIONS TO THE PRESENT IT. WHAT WAS HEARD. WE WOULD NOT HAVE HEARD FROM THE DEPARTMENT HEADS AT THAT TIME IN MARCH.
YEAH. IF YOU LOOK ON THE SCHEDULE. ON THE PROPOSED SCHEDULE. IT'S A HUGE GRID. THE FIRST TIME THE FIRST MEETING WHERE WE'RE GOING TO HEAR FROM ANY OF THEM IS THE 19TH OF MARCH AND THEN APRIL 16TH WE HEAR FROM SEVERAL MORE AND THEN MAY 15TH SOME. HELLO, MAY I INTERJECT PLEASE? BY ALL MEANS. PLEASE. OK. LET ME JUST SHARE. I THINK THIS IS A GOOD CALENDAR. HERE'S MY INSIGHT ON THIS. IT ALL DEPENDS ON HOW THE CITY MANAGER AND THE FINANCE DIRECTOR PUT THE PACKAGES TOGETHER FOR US. BUT THIS IS A GOOD SCHEDULE. I THINK PART OF WHAT THEY HAVE TO DO IS ESTABLISH FOR EACH OF THE DEPARTMENTS THAT ARE PRESENTING A BASE BUDGET MEANING WHAT WAS THE LEVEL OF FUNDING BY LINE ITEM IN EACH OF THESE DEPARTMENTS IN FISCAL YEAR 18-19 AND THEN ADD TO THAT BASED ON INCREASES OR RAISES, INCREASES IN HEALTH INSURANCE COST.
INCREASES IN INFLATION TO CONTRACTUAL RELATIONSHIPS IN EACH OF THESE DEPARTMENTS. WELL WHAT IT ALLOWS US TO DO IF THEY DO THAT IS TO [INAUDIBLE] THE DEPARTMENTS ABOUT WHAT THEIR NEEDS ARE. AND THAT HELPS US TO FORMULATE OUR BUDGET
[00:15:07]
RECOMMENDATION AS EVEN BEFORE THEY PREPARE OR SUBMIT THEIR BUDGET AND [INAUDIBLE] TO THINK ABOUT WHAT THEIR NEEDS ARE BASED ON WHAT THEIR PURPOSE AND GOALS ARE FOR THEIR RESPECTIVE DEPARTMENTS. SO I DON'T HAVE A PROBLEM WITH US BEING FRONT END LOADED PRIOR TO THE DEPARTMENTS IMPUTING THEIR BUDGET, BUT WHAT I HOPE TO GET IS AT LEAST A BASE BUDGET FOR 2019-20. I MEAN FOR FISCAL YEAR 2020. WELL ACTUALLY WE ALREADY.ARE YOU GETTING WHAT I'M SAYING. WELL WE'VE ALREADY BEEN PRESENTED THAT INFORMATION. WE HAVE THE OPERATING AND MAXIMUM BUDGET IN THE BOOKS THAT ARE WELL IN YOUR FLASH DRIVE OR BOOKS THAT ARE PRESENTED TO US. SO ESSENTIALLY IF WE ALREADY HAVE THEY'RE OPERATING MAXIMUM REALLY ALL WE NEED TO KNOW IS WHAT OTHER THINGS ARE THEY WANTING TO ADD. AND WE NEED TO GET THE RECOMMENDATION OF WHAT THINGS WE THINK WOULD BE A PRIORITY FOR THEM TO ADD. I MEAN THE DEPARTMENTS ARE ALREADY GOING TO HAVE A PRIORITY. WHAT YOU'RE SAYING AND WHAT I'M SAYING, IT ALMOST SOUNDS LIKE THE SAME THING.
YOU'RE CALLING IT MAXIMUM BUDGET. I'M CALLING IT BASE BUDGET. BUT IT ESSENTIALLY SOUNDS LIKE THE SAME THING. A BASE BUDGET IS SIMPLY LAST YEAR'S BUDGET WITH ALL OF THE INFLATIONARY ADD ONS TO IT AND IF WE HAVE THAT THAT'S A GOOD STARTING POINT. THEN ALL WE NEED TO KNOW IS WHAT THEIR NEEDS ARE. SO CAN I ASK TWO QUESTIONS HERE WITH REGARDS TO THE SCHEDULE THEN. AND I'M GOING TO AMEND WHAT I SAID. ALL RIGHT.
ABOUT THE MARCH 25TH. ALL RIGHT. SO WHAT I AM GOING TO ASK IS THAT WE WILL HAVE HERE FOR THE SCHEDULE OF DEPARTMENT PRESENTATION, IT SAYS ON MAY 15TH AND THEN ON OUR SCHEDULE OF MEETINGS WE HAVE MAY 7TH. SO THAT SEEMS TO BE A DISCREPANCY. SO IS IT NOW. I WILL SAY THAT BEFORE OUR. WE HAVE THE MID YEAR REVIEW, THE BUDGET WORKSHOP ON ON MAY. I'M SORRY JUNE 18TH AND THEN THE ACTUAL CITY COUNCIL MEETING WHERE THEY AGREE TO ALL THIS IS IN JULY. CORRECT. AND FROM WHAT I UNDERSTAND BASICALLY EVERYBODY KIND OF COMES TO AN AGREEMENT SOMETIME IN JUNE. CORRECT. OR JUST AT THE BEGINNING OF JULY WITH REGARDS TO THE DEPARTMENTS AND WHAT THEY FINALLY AGREE UPON IS JUNE 18TH. YOU ARE CORRECT THE MEETING IS GOING TO BE MAY 15TH AND JUNE ALSO HAVE THE JUNE. IT'S GONNA BE JUNE 19TH. I HAD DID THIS ORIGINALLY THEN I HAD TO GO BACK TO THE CITY CLERKS FOR THE DATES ON THE CALENDAR ARE THE DATES OF THE MEETINGS. SO ON THE PAPER THAT JUST HAS THE CITIZENS BUDGET ADVISORY. RIGHT. THIS IS INCORRECT. I JUST WANT TO MAKE SURE WE'RE ALL ON THE SAME PAGE. OKAY. REPEAT WHAT THE DATES ARE AGAIN YVONNE FOR ME. IF YOU LOOK AT THE MAIN CALENDAR I GAVE YOU. YES, YES.
THESE ARE THE DATES THAT THE MEETINGS WILL ACTUALLY BE ON. I DID GO BACK AND CHANGE THAT. THAT SHOULD BE MAY 15TH FOR THE DEPARTMENT MEETING, YOUR MEETING AND ALSO ON JUNE 19TH. SO INSTEAD OF MAY 7TH, IT'LL BE MAY 15TH. AND INSTEAD OF JUNE 4TH. IT'LL BE JUNE 19TH. I THINK I GOT JULY RIGHT. YEAH. WHAT WOULD BE THE PURPOSE OF MEETING ON MAY 7TH.
WE'RE NOT MEETING ON MAY 7TH. THAT WAS INCORRECT. YEAH.
DOCUMENT. THAT'S ACTUALLY MAY 15TH WOULD BE THE SCHEDULED MEETING FOR THAT MONTH. AND IT'S JUNE 19TH. CORRECT. AND NOT THE 4TH. OKAY. SO WHAT WE HAVE NOW IS WE HAVE MARCH 19TH, APRIL 16TH, MAY 15TH AND JUNE 19TH. CORRECT? CORRECT. OKAY.
AWESOME. AND BASICALLY ALL OF THIS COMES TO A HEAD WITH THE CITY COUNCIL, WHEN? SPECIFICALLY WHEN DO THEY MAKE THEIR DECISION ON THE BUDGET. ON JULY 18TH THEY APPROVE ATTENTATIVE
[00:20:06]
MILLAGE RATE WHICH IS A HUGE STEP IN THE PROCESS. ALL RIGHT. SO WE HAVE THE 19TH WHICH IS THE DAY AFTER THE MID-YEAR REVIEW BUDGET WORKSHOP. CORRECT? YES. WHICH IS THE 18TH. SO THAT WOULD BE GOOD. SO WE'VE ALL DISCUSSED AS A COMMITTEE THAT WE WOULD TRY TO BE THERE TO SEE WHAT GOES ON AT THAT EVENT. SO YOU HAVE BASICALLY THREE MEETING DATES BEFORE YOU HAVE TO GET YOUR FINAL RECOMMENDATION TO THE CITY COUNCIL. OR THE PROPOSED MILLAGE RATE. [INAUDIBLE] YES. YES. THEY MEET TO DECIDE ON WHAT THEY'RE GOING TO ACTUALLY DO. SO THIS TIME YOU HAVE AT LEAST THREE MEETINGS. WELL TECHNICALLY TWO BECAUSE WE HAVE THE JUNE AND THE JULY AND BEFORE THAT. AND I ADDED JUNE 30TH IN CASE YOU NEED IT.BUT JULY 30TH ISN'T THAT PAST. I'LL BE ON VACATION BUT YEAH. ISN'T THAT PAST THE. YOU HAD A JUNE 30 YOU SAID AS WELL? JULY 30. I'M SORRY JULY 30. BUT THAT'S PAST. [INAUDIBLE] THAT'S AFTER THE MILLAGE RATE OF THE 18TH. SO I WOULD SUGGEST THAT OUR RECOMMENDATIONS BE MADE AT THE MEETING WHERE THE TENTATIVE MILLAGE IS BEING SET. IF WE WAIT TILL THE 30TH, THE TRAIN HAS LEFT THE STATION ALREADY. AGREED. THAT'S WHAT WE'RE DISCUSSING HERE. I'M SORRY. ACTUALLY A TENTATIVE MILLAGE RATE WHEN THEY ADOPT THAT THAT IS THE HIGHEST MILLAGE RATE TO BE ADVERTISED. IT'S NOT THE ACTUAL MILLAGE RATE THAT WILL BE ADOPTED WITH THE BUDGET. THOSE WILL BE DONE LATER. SO YOU'RE TRIM NOTICE IS JUST SO THE COUNCIL COULD ADOPT A MILLAGE RATE OF 9 FOR ADVERTISEMENT BUT NEVER USE 9 IN THEIR BUDGET. SO IT'S ACTUALLY JUST A TENTATIVE ADVERTISED MAXIMUM MILLAGE RATE THEY WANT TO GIVE TO THE CITIZENS SO THAT IS WHEN THEY GET A TRIM NOTICE THAT'S THE MAXIMUM THEIR TRIM NOTICE COULD BE.
IT COULD BE LOWER BASED ON ACTUAL ADOPTED BUDGETS IN THE LATTER THREE MEETINGS. JUST WANTED TO CLARIFY, IT'S NOT NECESSARILY THE LAST TIME YOU'LL TOUCH THE MILLAGE RATE. WE WILL JUST ADOPT THE HIGHEST ONE AND THEN THEY WILL TALK ABOUT WHERE THEY ACTUALLY WANT THE BASE BUDGET TO BE AFTER. SO BACK TO. THE 18TH. WHAT IF DON'T YOU AGREE WITH. WHEN IS THE ACTUAL. THE ACTUAL MILLAGE? SO THE COUNCIL MEETING IS ON THE 18TH OF JULY WHEN THE TENTATIVE MILLAGE RATE IS CONSIDERED. CORRECT. CORRECT. SO REALLY JULY 30TH IS KIND OF A MOOT ISSUE. SO IF WE'RE GONNA DO ANYTHING IT WOULD BE TO TRY TO DO SOMETHING EITHER BEFORE THE 16TH. OKAY. AND THAT WOULD BE THE ONLY OPTION THAT I SEE.
CAUSE THERE'S ONLY ONE DAY TO THE 18TH AT THAT POINT. THAT DAY WOULD BE MOST IMPORTANT IF YOU'RE TRYING TO GET THEM TO GO HIGHER THAN THEY WANT TO GO BECAUSE THAT'S THE HIGHEST MILLAGE RATE THAT'S GONNA BE [INAUDIBLE] HAS BEEN DECIDED ON THAT DAY. THEY CAN ALWAYS GO DOWN. IF THEY'RE THINKING 6 PERCENT AND YOU WANT TO RECOMMEND THEY GO 7 PERCENT THEN YOU NEED TO BE THERE TO TALK ABOUT THAT AT THAT POINT. YVONNE I THINK WHAT SHE'S TRYING TO GET AS SHE WOULD LIKE US TO HAVE AN ADDITIONAL POTENTIAL MEETING PRIOR TO THAT FOR US TO DISCUSS OUR FORMALIZED RECOMMENDATION TO COUNCIL. LET ME JUST LOOK AT A CALENDAR TOO BECAUSE I LIKE THIS DISCUSS THE COUNCIL BUDGET WORKSHOP THAT'S BEING HELD ON THE 9TH AND IF WE CAN EVEN DO IT, LET ME JUST SEE I DON'T KNOW WHAT DAY IT IS. SO I'M TRYING TO GET TO A CALENDAR RIGHT HERE. WHILE SHE'S LOOKING AT THAT. I DO WANT TO THANK CITY MANAGER AND YVONNE FOR PUTTING TOGETHER THE SCHEDULE OF THESE DEPARTMENTS COMING TO PRESENT. IT DEFINITELY ANSWERS THE REQUEST THAT I WAS KIND OF PUSHING FOR LAST MONTH AND I DO NOT WHEN IT'S NOT ALWAYS EASY GETTING PEOPLE TO SCHEDULE. WOULD WE BE ABLE TO SQUEEZE A JULY 8TH MEETING IN? I WOULD HAVE TO CHECK WITH THE CITY CLERK'S OFFICE. AND THAT'S ON A MONDAY EVERYBODY THAT WOULD JULY 8TH A MONDAY. OKAY. AND I'M JUST PUTTING THAT OUT THERE AS A OPPORTUNITY I THINK BEFORE THE ACTUAL FINAL DISCUSSION. I THINK IT WOULD BEHOOVE US WE DON'T HAVE TO TAKE IT BUT IF WE PUT IT ON THE CALENDAR THEN THERE IS AN OPPORTUNITY, THAT'S ALL. SO.
TWO MEETINGS IN JULY. RIGHT? CAUSE WE'LL CANCEL THE 30TH BECAUSE THAT WAS AN OPTIONAL OPTION BUT IT'S KIND OF THE TRAIN'S LEFT THE STATION BY THE 30TH IN MY OPINION. BUT IF SOMEBODY HAS A DIFFERENT VIEW ON THAT PLEASE SHARE. OKAY, WELL SO I GUESS AT THIS POINT I'M LOOKING AT THIS AND I'M ASKING THAT
[00:25:06]
IN LIEU OF THE 30TH THAT WE LOOK AT JULY 8TH AS AN OPPORTUNITY FOR AN ADDITIONAL MEETING IN JULY. DOES ANYBODY. DO YOU HAVE ANY OTHER DATES IN CASE THAT ISN'T AVAILABLE? WE HAVE AN ADDITIONAL MEETING AT THE END OF JUNE AS OPPOSED TO THE FIRST WEEK IN JULY. SURE, SURE. I'M GOOD WITH THAT IF EVERYBODY ELSE IS GOOD WITH THAT.OK. PICK A DATE, WHAT WORKS FOR ASHELEY? I THINK THE ONLY THING I GOT GOING ON THAT WEEK. THERE'S NOTHING. THAT LAST WEEK, PICK A DAY. I WOULD JUST BE BY PHONE. I COULD NOT DO THE EVENING OF THE 24TH. SO THERE'S THAT. I AM ONLY ONE. HOW ABOUT THE 25TH? TUESDAY NIGHT SEEMS TO BE A GOOD NIGHT FOR EVERYBODY AND THAT KEEPS US IN THE SPIRIT OF WHAT WE DO HERE. SO WITH THE JUNE 25TH WORK FOR YOU MR. HEPBURN. ACTUALLY DOES IT DOESN'T. I GOT A WORKSHOP MEETING ON THAT DAY. HOW ABOUT THE 26TH? 25TH AND 26TH I'M OBLIGATED. I WAS HOPING MAYBE THE 27TH. OK. 27TH SOUNDS LIKE A PLAN IF IT'S SOMETHING THAT'S AVAILABLE FOR US TO DO HERE WITH THE CITY. IF WE CAN CHECK THAT PLEASE YVONNE. IT IS. YES. DAWN. YES. CAN I CLARIFY ONE THING? OH SORRY. THANK YOU. I'M JUST TRYING TO FOLLOW ALONG DOWN HERE. SO YOU'VE GOT YOUR THREE MEETINGS WITH YOUR DEPARTMENT PRESENTATIONS SO YOU'LL GET ALL THAT INFORMATION AND THEN YOU HAVE THE JUNE 18TH MID-YEAR BUDGET WORKSHOP MEETING WITH COUNCIL. SO YOU'LL SEE SOME OF THAT. AND THEN THE FIRST OPPORTUNITY YOU REALLY HAVE TO DIG INTO WHAT A DISCUSSION RIGHT TO WHAT YOU SAW IS THAT JUNE 19TH MEETING. EXACTLY. AND THEN THE NEXT ONE AFTER THAT IS THE JULY 16TH. SO YOU'VE GOT TWO WHERE YOU CAN DIG INTO THE DETAILS BUT YOU WANT TO.
YOU'RE JUST TRYING TO GET ONE EXTRA ONE BUILT INTO THE SCHEDULE. YES. OK JUST IN CASE. I WOULD. I'M A SAFETY IT'S NO ACCIDENT KIND OF GIRL. [LAUGHTER] YEAH, WE'LL TRY OUR BEST TO SEE. SO YOU'VE GOT JUNE 27TH AND JULY 8TH AND IF THAT DOESN'T WORK WE CAN REACH BACK OUT TO YOU GUYS AND SEE THE OTHER DATES. YES. THANK YOU. I APPRECIATE YOU GUYS INDULGING US TOO. ALL RIGHT. SO WE ARE, WHERE DO WE GO FROM HERE. I GUESS THAT'S THE QUESTION.
LET ME GET BACK TO OUR AGENDA HERE SO I CAN GET THE TRAIN BACK ON THE TRACK. YES I DO NEED A MOTION FOR THIS. I WOULD LIKE TO MAKE A MOTION TO ADOPT THE CHANGES AND MEETINGS WITH THE AMENDED CHANGES FROM MAY 7TH TO MAY 15TH, JUNE 4TH TO JUNE 19TH AND ADDING EITHER A JUNE 27TH OR JULY 8TH MEETING WHICHEVER IS AVAILABLE FOR CHAMBERS. I WOULD SECOND THAT, DAVE HERNADEZ. THANK YOU. AND WE WILL BE REMOVING THE JULY 30TH. THAT'S CORRECT. AND REMOVE JULY 30TH. I'M SORRY. THAT'S CORRECT. AND EVERYTHING ELSE SEEMS TO STAND CORRECT? ALL RIGHT. WHAT'S THE DATE WE'RE CHANGING IT TO IN JULY? JULY THE. IT'S NOT WE'RE CHANGING JULY DATE, WE'RE KEEPING JULY 16TH AND THE JUNE DATE CHANGED TO THE 19TH. OKAY. AND THEN WE'RE ADDING ONE OF THE TWO FOLLOWING DATES EITHER JUNE 27 OR JULY 8TH. ONE OF THOSE DATES WILL BE ADDED PENDING AVAILABILITY OF CHAMBERS. SO CAN I GET A MOTION ON THIS? I THINK YOU GOT A MOTION AND I THINK YOU GOT A SECOND. AND A SECOND. THANK YOU. AND I'D LIKE A VOTE. ALL IN FAVOR. AYE. ANY OPPOSED, MOTION CARRIES. MOVING ON. WE HAVE A PRESENTATION FROM OUR FABULOUS ACCOUNTING FUNDS AND GENERAL FUNDS FINANCE DIRECTOR YVONNE. THANK YOU. GOOD EVENING. OK, AS YOU REQUESTED OVER THE NEXT THREE MONTHS WE'RE GOING TO WE'VE ASKED THE DEPARTMENTS TO
[00:30:03]
COME IN AND BE PREPARED TO KIND OF GIVE YOU AN UPDATE ON WHERE THINGS ARE AS SUCH. SO DURING THIS PERIOD, YOU'RE GOING TO HEAR FROM 15 DEPARTMENTS WHO WILL BE ADDRESSING THEIR FUNDING REQUIREMENTS, NEEDS AND DESIRES AND IT'S GOING TO COVER OVER 25 DIFFERENT GOVERNMENTAL FUNDS, THREE INTERNAL SERVICE FUNDS, 4 PROPRIETARY FUNDS AND ONE PENSION TRUST FUND. SO BEFORE WE GET INTO THAT, I WANTED TO TAKE A FEW MINUTES TO KIND OF GO OVER SOME OF OUR TO KIND OF GO OVER WITH YOU OUR COUNTY FUND STRUCTURE AND MAKE SURE YOU CAN UNDERSTAND THE DIFFERENT FUNDS. ALL OF THIS INFORMATION IS IN THE FINAL BUDGET DOCUMENT YOU RECEIVE. BUT I REALIZE THAT IT'S A LOT ESPECIALLY IF YOU'RE NOT USED TO GOVERNMENTAL ACCOUNTING. SOMETIMES I DON'T EVEN WANT TO READ IT BUT. THAT'S THE WAY THAT WORKS. WE APPRECIATE YOU LYVONNE. OK SO LET'S SEE [INAUDIBLE] I WANT TO JUST BRIEFLY TALK ABOUT THE ACCOUNTING FUND STRUCTURES AND THE TAX AND PURPOSES OF A FEW OF THESE FUNDS. I'M JUST GOING TO HIT OVER THEM REAL QUICKLY. AND THEN WE WANT TO LOOK AT THE GENERAL FUND THAT IS OUR PRIMARY FUND AND THAT'S THE ONE EVERYBODY WANTS TO DO EVERYTHING WITH. SO WE'RE GOING TO BRIEFLY TALK ABOUT THE REVENUES AND EXPENDITURES AS WELL AS FUND BALANCE.AND LIKE I SAID YOU CAN ADD EVEN MORE DETAIL IF YOU LOOK AT THE ADOPTED BUDGET THAT WAS YOU'VE RECEIVED COPIES OF RECENTLY AND IT'S ALSO ONLINE SO YOU CAN LOOK THERE IF YOU SEE OR HEAR SOMETHING THAT WANT TO GET MORE DETAIL ON. YOU CAN GO TO THE BUDGET DOCUMENT OK. OUR FUND STRUCTURE JUST TO GIVE YOU A QUICK OVERVIEW IT SAYS THE CITY USES FUND ACCOUNTING TO ASSURE AND DEMONSTRATE COMPLIANCE WITH FINANCE RELATED LEGAL REQUIREMENTS. WHAT THIS MEAN IS BASICALLY YOU HAVE DIFFERENT TYPES OF FUND AND IT'LL ALL FUNCTION THE SAME WAY AND YOU DON'T.
YOU'RE NOT REQUIRED TO DO THE SAME THING FOR ALL OF THEM. FOR EXAMPLE LIKE OUR GENERAL FUND THAT'S A FUND THAT PRETTY MUCH COUNCIL CAN TAKE FUNDS OUT OF THERE AND MOVING WHEREVER THEY WANT. BUT WHEN YOU COMPARE THAT LIKE TO IMPACT FEE FUND THAT FUND IT'S STATUTORY, CERTAIN THINGS CAN BE DONE WITH FUNDS THAT GO IN THERE YOU CAN'T JUST TAKE IT WILLY NILLY AND TAKE MONEY OUT OF THAT FUND AND USE IT FOR WHATEVER YOU WANT. ANOTHER THING IS TO SAY FUNDS ARE COMPRISED OF DEPARTMENT DIVISIONS AND OUR ACCOUNTS. GROUPS ORGANIZED ON THE BASIS OF FUND AND ACCOUNTING GROUPS. FOR EXAMPLE THE FINANCE DEPARTMENT, WE'RE FUNDED BY THE GENERAL FUND BUT ALSO WITHIN THE FINANCE DEPARTMENT. I HAVE THREE DIVISIONS WE HAVE ACCOUNTING REVENUE AS WELL AS ADMINISTRATION. SO YOU'LL SEE THAT THROUGHOUT EVEN THOUGH YOU MAY HAVE ONE DEPARTMENT THEY MAY HAVE NUMEROUS FUNDS REPORTING TO THEM AND YOU'LL HEAR THAT AS THEY PRESENT TO YOU BASICALLY. THE OPERATION OF EACH FUND IS ACCOUNTED FOR WITH A SEPARATE SET OF SELF BALANCING ACCOUNTS THAT COMPRISE ASSETS, LIABILITIES, FUND EQUITY, REVENUES EXPENDITURES. HERE WHAT WE'RE SEEING IS EACH FUND IS LIKE ITS OWN FUND BASICALLY.
WE CURRENTLY MANAGE AND KEEP TRACK OF 46 DIFFERENT FUNDS. THEY HAVE THEIR OWN CASH AND INVESTMENT. SO EVEN THOUGH WE HAVE A ONE POOL OR ONE BANK ACCOUNT FOR A LOT OF MOST OF THE FUNDS GOING INTO WE STILL HAVE TO KEEP TRACK OF THESE AND MAKE SURE THEIR SEPARATED INTEREST HAS TO BE APPROPRIATED BACK TO THE PROPER FUND AND ALL THAT. SO THERE'S A LOT OF DIFFERENT. FORTUNATELY A LOT OF IT IS AUTOMATED BUT WE ALSO HAVE PEOPLE THAT KIND OF, THEIR PRIORITY FUNCTION, THEY'D LOOK AT CERTAIN THINGS. AND THEN LAST THING IT WAS A GOVERNMENT RESOURCES ARE ALLOCATED TO AN ACCOUNTANT FOR INDIVIDUAL FUNDS BASED ON THE PURPOSE FOR WHICH THEY ARE TO BE SPENT. AND THE MEANS BY WHICH ACTIVITIES ARE CONTROLLED. HERE WHAT I'M TRYING TO SAY IS OFTEN, WE HAVE PEOPLE COME UP AND SAY WELL DON'T USE MY DON'T USE FUNDS OUT OF THIS FUND FOR THIS PURPOSE. WE CAN'T, BASICALLY. WE KEEP EVERYTHING SEPARATED AND THERE'S A LOT OF CHECKS AND BALANCES. WE HAVE, DEPENDING ON HOW MUCH IS BEING SPENT ON SOMETHING IT MAY GO THROUGH THE CITY MANAGER'S OFFICE. IT COMES TO MY OFFICE, I LOOK AT IT WE HAVE OUR PROCUREMENT. WE HAVE A COUNTY SO IT'S NOT EASILY SUGGESTS, IF SOMEBODY'S EVEN CHARGES SOMETHING AND IT LOOKS LIKE WELL WHY ARE YOU CHARGING THIS SOMEBODY IS MOST LIKELY GOING TO QUESTION IT. IN FACT WE'RE LOVED IN FINANCE AND PROCUREMENT FOR THAT PURPOSE BECAUSE WE DO ASK QUESTIONS [INAUDIBLE]. THE NEXT SLIDE JUST GIVES YOU AN OVERVIEW OF ALL THE DIFFERENT FUND STRUCTURES HERE IN THE CITY OF PALM BAY. WE HAVE FOUR MAIN CATEGORIES. THE GOVERNMENTAL FUNDS, PROPRIETARY
[00:35:05]
FUNDS, INTERNAL SERVICE FUNDS AND PENSION TRUST FUNDS. SO EVEN THOUGH YOU SEE THESE FUNDS REPRESENTED HERE AREN'T ALL OF THE FUNDS THAT WE HAVE TO KEEP TRACK FOR EXAMPLE YOU SEE ONE BOX IS DEBT SERVICE. WE HAVE IN THE GOVERNMENT FUNDS WE HAVE 12 DIFFERENT DEBT SERVICE FUNDS. EACH ONE FOR LIKE EACH DEBT ISSUANCE WE HAVE. WE HAVE TO MAINTAIN A SEPARATE FUND TO [INAUDIBLE] EXPENDITURES AND REVENUES, DEBT PAYMENTS AND STUFF, ALONG THAT NATURE. IMPACT FEE FUNDS, WE HAVE FOUR OF THOSE. POLICE, FIRE, PARK, TRANSPORTATION.EACH OF THE DEPARTMENTS MAY BE MORE INTERESTED IN THE PORTION THAT PARTICULAR PERTAINS TO THEM LIKE PARK OF COURSE IS GOING TO BE INTERESTED IN WHAT'S GOING ON WITH THE PARK IMPACT FEE FUNDS AND TRANSPORTATION THAT WOULD BE MORE OR LESS PUBLIC WORKS AND STUFF LIKE THAT. SO WE HAVE A LOT OF DIFFERENT FUNDS AND THAT'S WHY WE'RE TRYING TO MAKE SURE YOU UNDERSTAND THAT IT'S NOT AS EASY WHEN PEOPLE DON'T UNDERSTAND HOW MUCH IS GOING ON. THERE'S A LOT GOING ON ALL THESE DIFFERENT FUNDS AND STUFF LIKE THAT. CAN I ASK YOU REAL QUICK QUESTION SINCE YOU'VE TOUCHED UPON THE DEBT SERVICE. WHAT DOES THAT ENTAIL SPECIFICALLY? YOUR DEBT SERVICE FUND IS LIKE WHEN YOU GO OUT AND YOU BORROW MONEY BUT EACH FUND FOR THE BOND SAY FOR THE BOND THAT WE GETTING READY DO. WE'LL CREATE A SEPARATE DEBT SERVICE FUND FOR THAT BOND ISSUE SO THAT ALL THE REVENUES, EXPENDITURES EVERYTHING IS ACCOUNTED FOR IN THAT ONE PARTICULAR FUND. SO WHAT DOES WHAT WE'RE LOOKING AT FOR 2019 REPRESENT RIGHT NOW? WHAT WERE THOSE EXPENDITURES SPECIFICALLY? WHERE WOULD I FIND THAT IN THIS FABULOUS [INAUDIBLE]. IT IS IN THE BOOK BECAUSE DEBT SERVICE KIND OF FALLS UNDER FINANCE. WHEN WE DO OUR PRESENTATION TO YOU, I PLAN ON, AT THIS POINT I'M NOT GIVING YOU SPECIFIC DOLLAR AMOUNTS AND STUFF. BUT WE WILL GO MORE INTO, OK, HOW MUCH IS DEBT SERVICE. THANK YOU YVONNE. THANK YOU. THANK YOU. THE NEXT SLIDE LOOKS AT THE GOVERNMENTAL FUNDS WHICH IS OUR GENERAL FUND. AS YOU CAN SEE THIS IS THE CHIEF OPERATING FUND AND THE LARGEST FUND THAT THE CITY HAS. RIGHT NOW THE GENERAL FUND FUNDS 14 DIFFERENT DEPARTMENTS IS THE PRIMARY CONTRIBUTOR TO THE INTERNAL SERVICE FUNDS, THE PENSION FUNDS. AND RECENTLY IT ALSO CONTRIBUTES TO THE STORM WATER FUND BECAUSE WE ARE PAYING SOME STORM WATER ASSESSMENTS THAT AREN'T BEING PASSED ON TO CERTAIN BUSINESSES AND CHURCHES. SO NOW WE'RE USING A GENERAL FUND DOLLARS FOR THIS PURPOSE ALSO. SO AS YOU CAN SEE THERE'S A LOT OF THINGS THAT DRAWING ON THE GENERAL FUND FUNDS. AND MADE A POINT OF SAYING THAT THIS YEAR WE HAVE ABOUT A BUDGET OF 72.6 MILLION DOLLARS FOR THE GENERAL FUND. THAT'S ABOUT 39.6 OF OUR TOTAL FUND WHICH IS 183.1 MILLION DOLLARS. AND I REALIZE THE AVERAGE CITIZEN WHEN YOU SAY WELL GENERAL FUND HAS 72.6 MILLION DOLLARS AND THEY'RE THINKING WOW THAT'S A LOT OF MONEY BUT THEY'RE NOT REALIZING ALL THE DIFFERENT THINGS THAT HAS TO BE DONE WITH THOSE DOLLARS AND STUFF. THE [INAUDIBLE] FUND, LIKE I SAY I'M NOT TALKING NUMBERS THIS EVENING IS THE DEBT SERVICE WHICH IS IN THE GOVERNMENTAL FUND HAVE A DEBT SERVICE FUNDS. WE HAVE ACTUALLY ABOUT TWELVE DIFFERENT DEBT SERVICE FUNDS.
AND IN ADDITION TO THE GOVERNMENTAL FUND HAVING DEBT SERVICE FUNDS UTILITY HAS ABOUT FIVE SANITATION HAS ONE AND THE IMPACT FEE FUNDS. GOT TO GO, BYE. BYE. THANK YOU. OK. AN IMPACT FEE FUND HAS SEVERAL DEBT PAYMENTS THAT ARE PAID OUT OF THAT PARTICULAR FUND. AND THE NEXT FUND WE WANT TO MAKE SURE YOU'RE AWARE OF IS CAPITAL PROJECTS FUNDS. THIS WILL WHEN YOU HAVE LARGE DOLLAR PROJECTS WE ACTUALLY MOVE FUNDS OUT OF SAY THE GENERAL FUND AND PUT IT INTO A SEPARATE FUND. SO THE END IN [INAUDIBLE] THEIR PROJECT NUMBERS IS ASSIGNED SO THAT YOU CAN KEEP TRACK OF SAY ONE MAJOR PROJECT, THE REVENUES AND EXPENDITURES FOR THAT PROJECT UNTIL IT'S FINISHED AND THEN IT CLOSES OUT. A COUPLE YEARS AGO WE SET UP A SEPARATE CAPITAL IMPROVEMENT FUND FOR THE ROAD MAINTENANCE FUND. SO ANY REVENUE COMING IN GOES IN THAT FUND AND ANY EXPENDITURES COME OUT OF THERE. I KIND OF CALL THIS THE RELY ON KINDNESS OF STRANGERS FUND BECAUSE BASICALLY THIS FUND DOES NOT HAVE ITS OWN REVENUE SOURCE.
ANYTHING THAT GOES INTO IT BASICALLY [INAUDIBLE] RIGHT NOW COMES FROM THE GENERAL FUND. WE HAVE THE COUNCIL AHEAD DIRECTED THAT ANY PROCEEDS FROM LAND SALES ALSO GO INTO THIS FUND. AND SO WE TRANSFER THOSE IN AS WELL AS ANYTHING THAT'S BEEN
[00:40:04]
BUDGETED TO GO INTO THAT FUND. SO THAT'S AND THAT'S THE FUND THAT EVERYBODY'S NOW WANTING TO TRY AND BUILD UP. OK. LASTLY WE HAVE OUR INTERNAL SERVICE, NO, WE HAVE INTERNAL SERVICE FUNDS. THESE ARE CONSISTING OF THE RISK FUND, THE EMPLOYEE BENEFITS FUND AND THE FLEET SERVICES FUND. THESE FUNDS ARE DESIGNED BECAUSE THEY PROVIDE SERVICES TO OTHER DEPARTMENTS AND STUFF. SO A LOT OF THEM AND A LARGE PORTION OF THE FUNDS ARE FROM THE GENERAL FUND ALSO GO INTO THESE FUNDS TO PROVIDE, TO SUPPORT THOSE SERVICES. IN OUR EMPLOYEE BENEFITS FUND. WE HAVE TWO FUNDS. ONE IS THE EMPLOYEE HEALTH INSURANCE WHICH COVERS ONLY MEDICAL CLAIMS AND STUFF LIKE THAT. AND THEN WE HAVE AN OTHER EMPLOYEE BENEFITS FUND. THESE COVER THINGS LIKE DENTAL VISION DISABILITY TERMINATION BENEFITS UNEMPLOYMENT [INAUDIBLE] ALL THESE THINGS ARE PAID FOR OUT OF THIS FUND WHICH IT ALSO IS, CONTRIBUTION TO THESE FUNDS COME FROM THE GENERAL FUND, FUNDS LIKE THE UTILITY FUND THE STORM WATER FUND. SO SOME OF THE OTHER FUNDS ALL CONTRIBUTE INTO THIS PARTICULAR FUND. AND NEXT WE HAVE THE FIDUCIARY FUNDS. FIDUCIARY FUNDS HOLD ASSETS THAT ARE USED TO PAY RETIREMENT OR PENSION BENEFITS TO PARTICIPANTS. THE PALM BAY FULL TIME EMPLOYEES IN THE CITY OF PALM BAY ARE MEMBERS OF EITHER ONE OR TWO PLANS. WE HAVE THE GENERAL EMPLOYEES ARE ALL PART OF THE PALM BEACH DEFINED CONTRIBUTION PLAN. THAT'S THE 401 PLAN. AND WE ALSO HAVE A 457 PLAN. THE CITY CONTRIBUTES INTO THE 401 PLAN AS WELL AS THE EMPLOYEES. THE 457 PLAN IS ANOTHER PLAN THAT ONLY THIS EMPLOYEES CONTRIBUTE TO IF THEY WANT TO TAKE ADVANTAGE OF TAX DEFERMENT BENEFITS AND STUFF LIKE THE CITY DOES NOT CONTRIBUTE INTO THAT FUND FOR THE EMPLOYEES. WE ALSO HAVE THE DEFINED BENEFITS PLAN WHICH IS WHAT THE POLICE AND FIREFIGHTERS ARE IN. AND THEN OUR ELECTED OFFICIALS THEY ARE PART OF THE FLORIDA RETIREMENT SYSTEM. LIKE I SAY THE CITY'S GENERAL, THE 401 AND THE 457 PLAN THAT WE HAVE. THE CITY HAS NO FIDUCIARY RESPONSIBILITY. IT'S MANAGED BY THE ICMA. IT'S A PRIVATE COMPANY AND THEY TAKE CARE, WE REMIT TO THEM THE CONTRIBUTIONS FROM THE CITY AND EMPLOYEES EVERY PAY PERIOD. AND THEN THEY TAKE CARE, THEY INVEST IT AND EMPLOYEES OF COURSE HAVE OPPORTUNITY TO MOVE FUNDS AROUND LIKE ON YOUR STANDARD 401K PLAN. THE POLICE AND FIRE PLAN NOW THE CITY BASICALLY HAS NO OVERSIGHT OVER THIS PLAN ALSO. WHO ARE THE BOARD OF TRUSTEES. THE BOARD. THERE ARE FIVE MEMBERS ON THE BOARD OF TRUSTEES. WHO ARE THOSE PEOPLE AND HOW ARE THEY APPOINTED? JUST OUT OF CURIOSITY. OK YOU HAVE THE, THERE IS THE POLICE REPRESENTATIVE, THERE IS THE FIRE REPRESENTATIVE. THEY ARE VOTED IN BY THEIR UNIONS I BELIEVE. GOTCHA. OK. THE MAYOR REPRESENTS THE CITY COUNCIL AND THEN THE COUNCIL SELECTS ONE CITIZEN APPOINTS ONE CITIZEN AND THEN THE BOARD ALSO APPOINTS A CITIZEN. I'VE TAKEN THE LIBERTY THEY HAVE THEIR OWN WEBSITE. AND SO I WENT IN AND I PULLED SOME INFORMATION OUT THAT HOPEFULLY, YOU CAN ALSO READ UP MORE ABOUT THEM. AS WELL AS YOU CAN GO TO THE WEBSITE. THEY ARE COMPLETELY INDEPENDENT FROM THE CITY. THEY HAVE THEIR OWN ACCOUNTANTS. THEY HAVE THEIR OWN ACTUARIES AND THEIR OWN INVESTMENT PLAN. WE HAVE NOTHING REALLY TO DO WITH THAT. ONE OF THE THINGS I THOUGHT WAS INTERESTING WAS THAT THEIR BOARD MEMBERS CAN ACTUALLY BE LIABLE FOR DECISIONS MADE AS PART OF THAT PLAN. SO THAT'S WHY WE CAN'T JUST COME IN AND INTERJECT BASICALLY WHAT OUR OPINIONS ARE ON THIS BOARD EITHER. SO THEY ARE TRULY INDEPENDENT PRETTY MUCH FROM THE CITY. THE ONLY THING WE BASICALLY DO IS CONTRIBUTE WHATEVER THE RETIREMENT CONTRIBUTIONS WE'RE NOTIFIED HAS TO GO INTO THAT PLAN ON AN ANNUAL BASIS. SO FIRST OFF TO BEGIN WITH EVERYBODY KNOWS THAT I COMPLETELY SUPPORT THE POLICE DEPARTMENT BUT AS A PERSON ON THIS BOARD I HAVE TO ASK THIS BECAUSE OBVIOUSLY IF WE HAVE NO CONTROL OF THIS OVER THIS ALL RIGHT. AND THIS IS SOMETHING THAT COSTS QUITE A BIT OF MONEY TO THE CITIZENS HERE. HOW DOES THIS WORK BECAUSE THIS IS AND AGAIN I'M MERELY ASKING AS A POINT OF REFERENCE. HOW IS THIS MANAGED AND THIS HAS BEEN A CONCERN THAT'S BEEN BROUGHT UP BY OTHER FOLKS. NOT THAT I'M LOOKING TO GUT ANYTHING, CHANGE ANYTHING. I JUST WANT TO UNDERSTAND THIS[00:45:07]
BECAUSE AS A CITIZEN, IF THIS IS A COST THAT WE CAN'T WE HAVE NO CONTROL OVER AND IT'S SOMETHING THAT'S GOING TO ESCALATE AS IT HAS QUITE A BIT OVER THE LAST COUPLE OF YEARS. THIS IS A CONCERN AND A DISCUSSION I BELIEVE THAT DOES NEED TO BE HAD IN ORDER TO UNDERSTAND HOW WE'RE GOING TO MANAGE THIS. ALONG WITH THE OTHER THINGS WE MUST DO AS WE'VE DISCUSSED BEFORE LIKE THE ROAD MAINTENANCE. [INAUDIBLE] I HAVE NO IDEA THIS PLAN HAS BEEN AROUND. FOREVER. YES. WHEN I CAME TO THE CITY OF PALM BAY, ALL OF THE EMPLOYEES WERE IN A DEFINED PENSION PLAN. YES. WE GOT PULLED OUT AND I DON'T KNOW HOW THE DECISION CAME ABOUT OR WHATEVER BUT I KNOW WHEN I CAME HERE WE WENT AND I WAS IN THE DEFINED BENEFIT PLAN AND THEY PULLED ALL THE GENERAL EMPLOYEES OUT. I DON'T KNOW HOW POLICE, FIRE MANAGED TO STAY IN OR MAYBE THEY HAVE SPECIAL CIRCUMSTANCES. SO I WOULD NOT BE ABLE TO ANSWER THOSE QUESTIONS FOR YOU.THAT MIGHT BE SOMETHING LIKE I SAID, THEY DO HAVE, THEY HAVE A BOARD AND THEY HAVE MEETINGS AND I'M ASSUMING THAT YOU'RE WELCOME TO GO ATTEND ANYTIME THEY HAVE A MEETING IF YOU WANT TO SPEAK TO SOMEBODY WHO WOULD GIVE YOU MORE ANSWERS. MY UNDERSTANDING IS THIS BOARD DOESN'T HAVE ANY CONTROL OVER HOW MUCH IS PAID INTO THE FUND. THEY JUST MANAGE WHATEVER MONEY IS PAID INTO THE FUND. THEY MANAGE IT BUT THE CITY COUNCIL DECIDES WHAT THE BENEFITS ARE GOING TO BE AND HOW MUCH IS GOING TO BE PAID. ONCE THEY DECIDE WHAT THE BENEFITS ARE THEY HAVE AN ACTUARY THAT PERFORMS THEIR ACTUARIAL ANALYSIS WHICH LOOKS AT A LOT OF DIFFERENT THINGS AND THEN THEY'LL COME BACK AND SAY BASED ON BECAUSE THEY'RE IN ADDITION TO THE CITY CONTRIBUTING THE PLAN THE STATE CONTRIBUTES TO THE PLAN AS WELL AS THE EMPLOYEES CONTRIBUTE TO THE PLAN. OF COURSE THE CITY IS THE LARGEST CONTRIBUTOR BUT THAT'S THE WAY THIS PLAN IS SET UP. SO AGAIN I CAN'T ANSWER HOW. I THINK THIS HAS BEEN THE QUESTION THIS HAS BEEN AS LONG AS I'VE BEEN HERE. WHY DON'T YOU JUST MOVE ON. I JUST I WANTED TO BRING IT UP AS IT HAS BEEN DISCUSSED BEFORE IT WOULD BE REMISS OF ME NOT TO.
OKAY. OKAY. THANK YOU. ALL RIGHT. OKAY. SO THAT KIND OF LOOKS AT WHAT I WAS, WHAT I WANTED TO KIND OF GO OVER WITH THE DIFFERENT PLAN SO THAT WHEN YOU MEET WITH THE DEPARTMENTS AND YOU START HEARING THINGS YOU CAN KIND OF PUT IT INTO PERSPECTIVE.
NEXT THING I WANT TO JUST KIND OF START LOOKING AT THE GENERAL FUND TO KIND OF GIVE YOU SOME INSIGHT INTO THAT. THIS IS REPRESENTS THE GENERAL FUND ADOPTED BUDGET FOR THIS YEAR. THIS IS STRICTLY JUST GENERAL FUND ONLY. YOU CAN SEE WE HAVE A SEVENTY TWO POINT ALMOST SIX MILLION DOLLAR BUDGET. MOST FUNDS AND REVENUES THAT COME IN HERE ARE NOT ANYTHING THE CITY CAN REALLY CONTROL FOR IS INCREASING. THERE'S CERTAIN THINGS WE HAVE SOME LIMITED DISCRETIONS LIKE PROPERTY TAXES, LICENSES, PERMITS AND CHARGES FOR SERVICES BUT THE CHARGES FOR SERVICE IS THAT THEY ARE MINIMAL. I MEAN AS FOR THE TOTAL SCOPE OF WHAT YOUR REVENUE THAT COMES IN. PROPERTY TAXES WE ARE LIMITED AT A CAP [INAUDIBLE]. AND ALSO THE CITY HAS IMPOSED ITS OWN CAP OF NOT INCREASING IT ANY MORE THAN 3 PERCENT OVER WHAT YOU TUCK IN THE PREVIOUS YEAR NOT INCLUDING NEW CONSTRUCTION. SO THAT'S WHY I OFTEN HEAR PEOPLE SAY WELL WHY CAN'T YOU JUST BRING IN MORE MONEY. THINGS LIKE SALES TAX, FRANCHISE FEES, THOSE ARE TIED TO WHAT'S GOING ON IN THE ECONOMY. IF THE CITY IS GROWING THOSE THINGS ARE GOING TO GROW. WHEN THE CITY IF THINGS KIND OF SLOW DOWN THOSE THINGS ARE GONNA SLOW DOWN CAUSE THESE THINGS ARE CHARGED TO THE CONSUMER. I MEAN THE RESIDENTS AND STUFF LIKE THAT. SO THAT'S WHY IT'S NOT EASY TO JUST SAY OK LET'S INCREASE OUR GENERAL FUND REVENUE THAT MUCH MORE. AND AS YOU CAN SEE ON THAT RIGHT PROPERTY TAXES MAKE UP 43 PERCENT OF THE REVENUE THAT COMES INTO THE GENERAL FUND IN THIS YEAR'S BUDGET. STATE SHARED REVENUES ANOTHER 17 PERCENT AND THE THIRD LARGEST IS THE UTILITY TAXES. AND HERE AGAIN WITH THE EXCEPTION OF THE PROPERTY TAXES WE HAVE NO CONTROL OVER STATE SHARED REVENUES OR UTILITY TAXES. THOSE ARE COLLECTED AT THE STATE LEVEL AND STUFF AND THEY COME INTO THE CITY. NOW WE JUST WANT TO KIND OF LOOK AT WHERE THE DOLLARS GO AND THAT IS THE THING I ALWAYS HEAR. WELL WHAT ARE YOU DOING WITH THE MONEY.
OK HERE'S WHAT WE'RE DOING WITH IT. YOU CAN SEE PERSONNEL COSTS MAKE UP ABOUT 70 PERCENT OF THE GENERAL FUND BUDGET. OH I'M SORRY. ALL RIGHT. MAKES UP PERSONNEL
[00:50:02]
IS 70 PERCENT OF THE CITY'S, THE GENERAL FUND COST. OPERATING IS ANOTHER 19 PERCENT. CAPITAL THIS YEAR'S 1 PERCENT AND THEN TRANSFERS IS 10 PERCENT. AND THEN WHEN YOU LOOK OVER TO THE RIGHT YOU CAN SEE THAT PUBLIC SAFETY MAKES UP 50 PERCENT OF THE GENERAL FUND BUDGET. THAT'S POLICE FIRE. THAT INCLUDES THINGS LIKE THEIR RETIREMENT CONTRIBUTIONS AND EVERYTHING ELSE. THE NEXT LARGEST USE OF GENERAL FUND DOLLARS IS GENERAL GOVERNMENT WHICH INCLUDES THINGS LIKE YOUR DEBT SERVICE PAYMENTS, THE TRANSFERS OUT THAT WE MAKE TO THE FUNDS, LIABILITY INSURANCE AND FLEET.SO THAT'S WHY I WOULD ALSO LIKE WHEN WE RANK THINGS THAT WE SAY THIS IS A PRIORITY, ONE, YOU CAN'T TOUCH IT. THAT'S BASICALLY WHY YOU CAN'T TOUCH A DEBT SERVICE. YOU GOT TO PAY YOUR DEBT SERVICE. SO THOSE KIND OF THINGS ARE GOING TO BE TOP THINGS THOUGH. AND LIKE I SAID, PERSONNEL THAT'S BASICALLY A SERVICE THAT'S A NUMBER ONE ITEM. YOU'RE GOING TO HAVE TO PAY THAT. YOU CAN REDUCE IT OF COURSE. THAT MEANS LAYOFFS AND STUFF LIKE THAT. AND THEN YOU GOT TO DECIDE WHERE YOU'RE GOING TO MAKE THOSE PERSONNEL CUTS FROM. AND THAT IS ALWAYS THE HARD PART ESPECIALLY WITH THE BULK OF IT IS IN POLICE AND FIRE AND NOBODY WANTS TO TOUCH POLICE AND FIRE. SO WE ALL KNOW THAT. SO AND YOU'RE NOT GOING TO GET THAT MUCH TAKEN IT FROM MY DEPARTMENT BECAUSE I HAVE A SMALL BUDGET. IF YOU TAKE 10 PERCENT YOU'RE GONNA LOSE, I DON'T HAVE THAT MANY PEOPLE AS IT IS THEN. SO IS REALLY HARD AND I KNOW PEOPLE ARE LIKE, WELL JUST TAKE 10 PERCENT OFF. BUT 10 PERCENT OF POLICE AND FIRE'S BUDGET WOULD BE A LOT. THAT WOULD BE A BIG HIT FOR THEM. AND SO IT'S NOT AN EASY THING. THERE IS NO ARGUMENT AND THAT'S WHY WE HAD DISCUSSED EARLIER EVEN JUST ADDING THAT ADDITIONAL DATE BECAUSE AT THE END OF THE DAY YVONNE AS YOU KNOW WE'VE ALL EVOLVED HERE AS A GROUP AND I THINK WE APPRECIATE YOU. AND WE APPRECIATE THE AGONY THAT'S GOING ON WITH ALL OF THIS. THIS IS NOT EASY. IT'S JUST FOR THE FACT THAT YOU HAVE SO MUCH REVENUE AND YOU HAVE A LOT OF DEMAND IN EXPENDITURES.
IT'S NOT AN EASY TASK. PEOPLE SEEM TO THINK THAT, OK, YOU JUST DO THIS AND DO THAT WHY AREN'T YOU DOING THIS AND WE SIT AS PART OF THE BUDGET PROCESS. WE SIT WITH THE CITY MANAGER AND SHE LISTENS. WELL HE IN THE PAST, NOW SHE WILL LISTEN TO EVERY DEPARTMENT AND OF COURSE EVERY DEPARTMENT HAS THINGS THAT THEY HAVE TO HAVE AND THINGS THEY WOULD LIKE TO HAVE AND THEN THAT THE CITY MANAGER ALSO TAKES INTO CONSIDERATION THE DESIRES OF COUNCIL AND STUFF MAKE YOU HAVE TO MAKE THOSE TOUGH DECISIONS. THEY'RE NOT AN EASY DECISION. WE. LAST SLIDE I WANTED TO TALK TO YOU ABOUT IS MAKE YOU AWARE OF THIS. WHAT WE HAVE IS CALLED OUR GENERAL FUND BALANCE. WE HAVE BY OUR [INAUDIBLE] ADMINISTRATIVE POLICY WE HAVE TO MAINTAIN A MINIMUM 10 PERCENT FUND BALANCE THAT. 10 PERCENT OF OUR CURRENT FISCAL YEAR EXPENDITURES LESS CAPITAL OUTLAY AND FUNDS TRANSFERRED OUT. AND YOU CAN SEE FROM HERE WHAT OUR, IF YOU LOOK BACK FROM 2009 TO 2018 ON WHAT OUR MINIMUM FUND BALANCE REQUIREMENT HAS BEEN. THEN WE ALSO LOOK AT WHAT OUR TOTAL, WHAT WE ACTUALLY WIND UP WITH ONCE THE AUDIT IS ALL FINISHED. YOU CAN SEE WE ALWAYS COME IN MORE THAN THE MINIMUM. WE WANT TO HAVE MORE THAN THE MINIMUM BECAUSE WHEN SOMETHING HAPPENS IF YOU JUST STAY AT THAT MINIMUM, LIKE WHEN WE HAD A HURRICANE AND STUFF LIKE THAT WE GOT HIT WITH HURRICANES. SO THESE WEREN'T THINGS WE HAD BUDGETED AND STUFF. AND IT TOOK TIME TO GET IT BACK AND A PORTION OF, YOU DON'T GET ALL OF IT BACK. BUT THE OTHER THING I WANTED TO POINT OUT THAT IF YOU LOOK AT OUR UNASSIGNED GENERAL FUND BALANCE FOR THE LAST SAY 15, 16, 17, IT'S BEEN ABOUT 8 MILLION DOLLARS IT'S SELF. THAT'S WHAT WE HAD THAT WAS AVAILABLE. AND SO THE MORE YOU TAKE OUT OF THERE UNLESS IT CONTINUES TO GROW UP THEN THAT'S LESS THAT'S GOING TO BE IN [INAUDIBLE]. BUT WE HAVE TO STAY WITHIN THE MINIMUM. WE WANT WE TRY TO [INAUDIBLE] LEAST AROUND 15 PERCENT IF WE CAN BECAUSE WHAT WE HAVE IN OUR UNASSIGNED FUND BALANCE IN GENERAL FUND IS ALL THAT THE CITY HAS. IT'S NOT LIKE WE HAVE MONEY SITTING ASIDE SOMEWHERE IN ANOTHER POT [INAUDIBLE] FOR EMERGENCIES AND STUFF LIKE THAT. THIS IS YOUR SAVING ACCOUNT BASICALLY AND THAT'S EVERYTHING YOU HAVE. QUESTIONS? SO YOU CAN SEE LOOKING AT THE GRAPH TO THE RIGHT. BASICALLY IN 2013, OUR TOTAL FUND BALANCE AS WELL AS THE UNASSIGNED FUND BALANCE WAS AT ITS HIGHEST POINT AFTER WE HAD GONE THROUGH A
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LOT OF DOWNTURN. WE KIND OF BROUGHT IT BACK UP AND BECAUSE THERE WERE THINGS THAT HADN'T BEEN DONE WE WERE SPENDING MONEY FOR THINGS YOU NEEDED IT. SO IT HAD GONE DOWN IN 2014-2015. THEN WENT BACK UP A LITTLE IN 2016. 2017 WENT DOWN BECAUSE OF THE STORM. WE HAD TO GO IN AND TAKE ADDITIONAL FUNDING SO THAT CONTRIBUTED TO THE DECLINE. WE HAVE NOT CLOSED OUT OUR BOOKS YET FOR FISCAL YEAR 18. SO I'M NOT QUITE SURE WHERE FUND, I DIDN'T WANT TO PUT OUT SAYING THIS IS WHERE WE ARE WITHOUT IT BEING BLESSED BY AUDITORS. BUT THIS JUST GIVES YOU AN IDEA OF WHAT THE CITY HAS TO OPERATE WITH. SO IT'S NOT LIKE THERE'S A WHOLE LOT LEFT THERE BUT. AND SO PLEASE KEEP THAT, JUST ONE ISSUE TO KEEP THAT IN MIND AND THAT IS THE END OF MY PRESENTATION IF YOU HAVE ANY ADDITIONAL QUESTIONS. THANK YOU VERY MUCH. DOES ANYBODY HAVE ANYTHING TO ASK YVONNE? THEN. JUST A BRIEF QUESTION ON THE TABLE I NOTICE THE ACRONYM OF CIT. YOU KNOW WHAT THAT STANDS FOR? COMMUNICATION INFORMATION TECHNOLOGY. THAT'S COMPUTERS AND ALL THAT. I'M SORRY. OKAY THANKS. OKAY. WITH THAT I AM GOING TO THANK YOU, YVONNE, FOR YOUR TIME. AND I'D LIKE TO ASK IF ANYBODY HAS ANYTHING TO SAY ABOUT WHAT HAS BEEN DISCUSSED TONIGHT OR PRESENTED BY YVONNE. I JUST WANTED TO SAY THANK YOU YVONNE, THAT WAS VERY INFORMATIVE. THANK YOU SO MUCH FOR TAKING THE TIME TO DO THAT. IT WAS VERY INFORMATIVE. IT WAS VERY VERY WELL PUT TOGETHER AND AS USUAL DELIVERED VERY ELOQUENTLY. THANK YOU. DOES ANYBODY HAVE ANYTHING ELSE TO ADD TO THIS, JUST BASED ON THE GENERAL DISCUSSION. OKAY. SO. WHAT I AM GOING TO SAY IS I KNOW THAT EVERYBODY'S HAD THE OPPORTUNITY TO LOOK AT THIS THE BUDGET HERE. AND I KNOW WE HAVE DEPARTMENT PRESENTATIONS SCHEDULED FOR MARCH, APRIL AND MAY AND WE WILL DISCUSSED THE BUDGET CALENDAR CORRECT? ITEMS 3, 4 AND 5 ON HERE CORRECT? OKAY. YEAH. I DID WANT TO POINT OUT ON THE CALENDAR, SINCE LISA'S NOT HERE. I PUT THE PAGE THAT YOU COULD ACTUALLY FIND INFORMATION IN THE BUDGET DOCUMENT FOR EACH OF THE DEPARTMENTS. BUT I ALSO WENT A STEP FURTHER IN YOUR BUDGET PACKET I GAVE YOU, I WENT IN AND COPIED THAT SAME INFORMATION FOR THE FIRST FIVE DEPARTMENTS THAT ARE GOING TO BE PRESENTING TO YOU NEXT WEEK, NEXT MONTH. SO YOU HAVE TIME TO READ IT. BECAUSE IF YOU LOOK AT IT, IN THE BUDGET DOCUMENT IT TALKS ABOUT EACH DEPARTMENT'S MISSION. THE CORE SERVICES THE ACHIEVEMENTS THE OBJECTIVES FOR THE NEW YEAR. AND IT ALSO GIVES YOU A COMPARISON OF THEIR BUDGETS FOR THE CURRENT FISCAL YEAR AND THE PRIOR TWO FISCAL YEARS. SO AND ALSO IT GIVES YOU INFORMATION ON THE NUMBER OF AUTHORIZED PERSONNEL FOR THIS YEAR AS WELL AS THE PREVIOUS YEARS. SO THAT INFORMATION IS THERE IN THE BUDGET BUT I DID GO AHEAD AND COPY THEM FOR THE FIRST FIVE DEPARTMENTS THAT WILL BE PRESENTING NEXT MONTH SO YOU CAN LOOK AT IT WITHOUT GO LOOKING FOR YOUR THUMB DRIVE AND GO ON THE COMPUTER. I'M TRYING TO MAKE IT A LITTLE EASIER FOR YOU. WELL WE APPRECIATE THAT. IF YOU CAN LOOK AT IT BEFORE THAT WAY YOU'LL HAVE AN IDEA OF WHAT THESE DEPARTMENTS DO BEFORE THEY STAND IN FRONT OF YOU. THANK YOU. AND WE HAVE AS YOU CAN SEE FROM THE SCHEDULE, WE'RE NOT ALLOWING A WHOLE LOT OF TIME ANYWHERE FROM 20 MINUTES PUT ON THE DEPARTMENT AND STUFF LIKE THAT. SO THAT WAY THEY CAN FOCUS ON MAYBE GIVING YOU AN IDEA WHAT THEY THINK [INAUDIBLE] BECAUSE I'M SURE MOST A LOT OF THEM WILL NOT EVEN KNOW AT THIS POINT EXACTLY WHAT THEY'RE GOING TO BE, WHAT THEIR BUDGET IS GOING TO BE BUT THEY CAN GIVE YOU AN IDEA IF THERE'S SOMETHING IN PARTICULAR THAT THEY'RE GOING TO ASK FOR IN THIS YEAR'S BUDGET THAT THEY DIDN'T ASK FOR LAST YEAR OR DIDN'T GET LAST YEAR. BUT I WAS TRYING BY PROVIDING YOU WITH THE RECAP SO THEY DON'T HAVE TO SIT UP HERE AND TALK TO YOU ABOUT HOW MANY EMPLOYEES THEY GOT WHEN THAT INFORMATION'S IN THE BUDGET DOCUMENT. SO YOU HAVE IT FOR THE NEXT MONTH, I WILL GIVE YOU FOR THE NEXT FIVE DEPARTMENTS. THANK YOU YVONNE. THANK YOU VERY MUCH. THANK YOU FOR MAKING IT SO EASY FOR US. A LOT OF WORK ON YOUR PART. ANYBODY HAVE ANYTHING ELSE TO ADD? I WOULD LIKE TO SEE SOMETHING THAT REALLY HAS NOTHING TO DO WITH THE DISCUSSION HERE OUTSIDE OF ONE OF THE ITEMS NOTED WITHIN THE BINDER YOU[01:00:04]
GAVE ME. AND IT'S THE TAB CALLED ABOUT OUR CITY. AND I'M REALLY BRINGING THIS TO EVERYBODY'S ATTENTION FOR ONE REASON. AND TO ME THE SIGNIFICANT INFORMATION IS ON PAGE ONE. WHICH IDENTIFIES THE NUMBER OF RESIDENTS IN OUR CITY AND OUR MEDIAN INCOME. AND THEN THE SECONDARY ISSUE IN MY MIND IS THE ITEM NOTED ON PAGE 18 WHICH TELLS US WHAT OUR EMPLOYEE, NUMBER OF EMPLOYEES IN OUR CITY WERE FROM ALL THE COMPANIES THAT HAVE BEEN IDENTIFIED HERE COMPARED TO 2017. AND IT APPEARS THAT WE'RE STILL KIND OF WORKING TOWARDS IMPROVING THE SITUATION FOR US AS A CITY AND YET WE HAVE MORE RESONANCE THAN WE DID BACK IN 2008. AM I CORRECT. SO TO ME THAT IS THE ABSOLUTE ISSUE THAT WE ALL DEAL WITH. AND IT'S KIND OF AN UNDERLYING PROBLEM THAT WE AS A CITY NEED TO FIGURE OUT HOW TO MAKE BETTER IN ORDER TO I THINK AS YVONNE SO ELOQUENTLY AGAIN STATED, YOU KNOW WE CAN'T JUST SQUEEZE MONEY OUT OF THE AIR SO THIS IS A DIRECTION THAT I THINK WILL BE VERY BENEFICIAL FOR US LONG TERM IN FIXING. AND THANK YOU AGAIN YVONNE. ANYBODY ELSE HAVE ANYTHING TO SAY? IF NOT I'M GONNA END THIS MEETING. INTERESTING POINT ABOUT THIS THE BOARD OF THE PENSION FUND. I'M SORRY GO AHEAD MR. [INAUDIBLE]. REGARDING THE BOARD FOR THE PENSION FUND. SO YEAH THEY HAVE SOME PARTIAL RESPONSIBILITY FOR WHAT HAPPENS. I MEAN THEY I MEAN THEY ARE MANAGING A CERTAIN SET OF ASSETS RIGHT? SO I GUESS THE PRIMARY ROLE IS TO MAKE SURE THAT THE THE ASSETS ARE WISELY INVESTED YOU KNOW IN STOCKS AND SHARES AND BONDS OR WHATEVER TO GIVE THE BEST RETURN ON INVESTMENT AT THE LOWEST RISK AND THAT KIND OF THING. IT'S POSSIBLE THAT IF THEY MISMANAGE THAT THEY WOULD CREATE A LIABILITY FOR THE CITY BECAUSE ULTIMATELY IF THAT FUND HAS A SHORTFALL RIGHT. IF IT REACHES A POINT WHERE THE ABILITY OF THAT FUND TO SERVICE THE OBLIGATIONS OF PENSIONS YOU KNOW IF ITS OBLIGATIONS EXCEED ITS ABILITY TO SERVICE THEM THEN THEY'LL BE COMING BACK TO THE CITY CAP IN HAND AND THE CITY WILL HAVE TO BAIL IT OUT. SO.THAT'S MY UNDERSTANDING OF HOW IT WORKS. ULTIMATELY THE CITY WILL HAVE TO UNDERWRITE THIS FUND SOMEHOW. DOES ANYBODY HAVE ANYTHING TO ADD TO THAT? I WILL SAY THAT THAT IS BEEN SOMETHING THAT HAS BEEN DISCUSSED AND I GUESS IN THE LONG AND THE SHORT THAT IS A CONCERN. OK. AND YOU KNOW I'M NOT SAYING THAT I'M LOOKING TO AS I SAID BEFORE CHANGE THE STATUS QUO BECAUSE I BELIEVE THE SAFETY AND THE WELL-BEING OF OUR CITIZENS IS FIRST AND FOREMOST. ANY CHARTER OBLIGATION THAT WE HAVE PERIOD. SO WITH THAT BEING SAID I I WOULD LOVE TO HEAR ANY DISCUSSIONS. OK.
BECAUSE AGAIN THE WELL-BEING OF THE CITY IS FIRST AND FOREMOST FOR ALL OF US. AND WITH THAT IS THERE, WE DO HAVE A COUPLE OF OTHER ITEMS WE HAVE MANAGED TO. OK. THIS REVISED CBAB BUDGET CALENDAR. CORRECT? SO I'M GONNA MOVE FORWARD WITH BOARD COMMUNICATION WITH THE CITY COUNCIL. NUMBER FIVE. THIS IS SOMETHING I GOT WITH THE CITY CLERK BECAUSE LAST AT THE LAST MEETING ASHELEY HAD MENTIONED ABOUT HAVING YOU GUYS DO A RESOLUTION. AND I DIDN'T THINK YOU COULD DO THAT. SO I WENT TO THE CITY CLERKS AND SHE CONFIRMED THAT AS AN ADVISORY BOARD YOU CAN ONLY MAKE RECOMMENDATIONS TO CITY COUNCIL. AND SO I JUST WANTED TO KIND OF JOT THIS DOWN SO YOU'LL HAVE IT TO REFER TO AND TALK AND SHE POINTED OUT THERE ARE CERTAIN ON LIKE A SECOND TUESDAY, THE SECOND MEETING OF EACH MONTH THE BOARD CAN THEY ACTUALLY HAVE A SPACE IN THE [INAUDIBLE] WHERE THE BOARD CAN GO AND DO A BOARD REPORT ANYTHING THEY WANT TO DO LIKE THAT. BUT OF COURSE YOU ARE WELCOME TO ADDRESS THEM AT ANY TIME DURING THE REGULAR COURSE OF THE COUNCIL MEETING WHEN IT'S OPEN TO PUBLIC COMMENT AND STUFF LIKE THAT. SO LET ME JUST ASK THIS BECAUSE AGAIN THIS HAS BEEN MY FIRST EXPERIENCE ON A BOARD AND WE'RE
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ALLOWED TO SHOW UP AT THE MEETINGS. BUT WE'VE ALREADY AS A BOARD COME TO AN AGREEMENT ON SOMETHING TO PRESENT TO THE CITY COUNCIL. THAT'S THE ULTIMATE RESPONSIBILITY HERE WHEN WE COME TO THESE MEETINGS CORRECT? OR HAVE I MISSED SOMETHING? OKAY. SO OUR JOB THEN IS TO GO BEFORE THE COUNCIL AND PETITION THEM TO ACTUALLY FOLLOW THROUGH WITH WHAT WE'RE RECOMMENDING. AM I UNDERSTANDING THAT? OR DO I NOT UNDERSTAND THIS? THE STATE OF YOUR JOB IS YOU CAN MAKE RECOMMENDATIONS TO THE COUNCIL. WE ARE SIMPLY HERE TO COMMENT AND PROVIDE A CITIZEN'S POINT OF VIEW LOOKING AT THE BUDGET AND TO MAKE A RECOMMENDATION BASED UPON OUR PERCEPTION AS CITIZENS AND THEN PROVIDE THAT FOR THEM WHETHER IT BE THROUGH A MEMO OR WE MAKE A PRESENTATION AT A COUNCIL MEETING. BUT THEY ARE STILL THE ULTIMATE AUTHORITY. ABSOLUTELY. AND I THINK I UNDERSTOOD THAT AND AND THE LANGUAGE FOR US LAYMEN AT LEAST FOR ME YOU KNOW TOMATO TOMATO SOMETIMES ALTHOUGH. WHEN WE'RE DEALING WITH GOVERNMENT THAT'S NOT NECESSARILY THE CASE. IT'S MORE THE FINER POINTS THAT NEED TO BE ADDRESSED AND I UNDERSTAND THAT. SO AGAIN YVONNE, THANK YOU FOR KEEPING US ON POINT AND HELPING US AND GUIDING US AND PROVIDING US WITH SO MUCH INFORMATION. THANK YOU. DOES ANYBODY HAVE ANYTHING ELSE TO SAY? YES WE DO SUZANNE. YES. I WANTED TO MAKE YOU ALL AWARE IN CASE YOU HAD NOT HEARD THAT CITY COUNCIL IS GOING TO BE HOLDING A JOINT WORKSHOP WITH THE INFRASTRUCTURE ADVISORY OVERSIGHT BOARD ON FEBRUARY 25TH. SO IT'S AT 6:00 P.M. I BELIEVE IS THE START TIME. AND IF YOU WANT TO SORT OF BE THERE FRONT AND CENTER FOR SOME OF THOSE ADDITIONAL DISCUSSIONS AT THE LAST COUNCIL MEETING. DID YOU SAY 6 P.M.?6 P.M.. THANK YOU. YEAH. AT THE LAST COUNCIL MEETING THE INITIAL RECOMMENDATION FOR YEAR ONE OF THE ROAD PROGRAM SPEND WAS PUT BEFORE COUNCIL AND THEY DECIDED TO HAVE A WORKSHOP. SO IF YOU WANT TO LEARN A LITTLE BIT MORE ABOUT THAT. I KNOW IT DOESN'T. IT DOES TIE SOMEWHAT TO THE CONVERSATIONS WE'RE HAVING ABOUT HOW THE ROAD BOND MONEY IS GOING TO BE SPENT BUT ULTIMATELY SOME OF THE MAINTENANCE NEEDS THAT WE'RE TRYING TO MEET AND THE GOAL THAT YOU ALL HAVE SET TO HAVE THAT LINE ITEM SO IT COULD BE JUST GENERAL I THINK GOOD INFORMATION IF YOU'RE AVAILABLE TO MAKE THAT. SO FOR THOSE THAT ARE HERE. I'M GOING TO ASK THIS AS A COMMITTEE SINCE WE'VE ALL KIND OF TALKED ABOUT THIS IT AD NAUSEAM AND WHAT WE'RE LOOKING AND OUR EXPECTATIONS I'M GOING TO ASK WHETHER OR NOT ANYBODY IS GOING TO BE ABLE TO GO TO THIS. I'M AVAILABLE. I'M GOING TO GO. AND I WOULD LOVE TO HAVE SUPPORT FROM THE FOLKS HERE IF WE CAN ALL GO AND JUST PRESENT A PUBLIC OPINION ON WHAT WE AS CITIZENS REALLY ARE LOOKING FOR FROM OUR BUDGET. AND WHAT WE HAVE ASKED AND JUST REITERATE IT AND YOU HAVE A COMMITMENT FROM ME TO BE THERE ON THE 25TH AT 6:00 P.M. I WILL BE HERE AS WELL MYSELF. AWESOME. ANYBODY ELSE? WHAT DAY OF THE WEEK IS THAT? MONDAY.YES. IS IT 6:30? OR IS IT 6? IT'S AT SIX O'CLOCK. OK. AND I DO NOT KNOW IF I WILL BE PRESENT AT THIS TIME. IT'LL BE HERE, CORRECT IN THESE CHAMBERS. YEAH, IN THESE CHAMBERS. AND AS USUAL IF YOU CAN'T MAKE IT IT'S A MEETING THAT WE RECORD AND ALL THAT SO YOU CAN ALWAYS GO BACK AND WATCH IT LATER. WELL WITH THAT I'M GOING TO SAY AGAIN IF ANYBODY DOESN'T HAVE ANY. OR DOES ANYBODY HAVE ANYTHING ELSE TO CONTRIBUTE? IF NOT I'M GOING TO ADJOURN IT. THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.