Apr 16, 2019 Citizens' Budget Advisory Board

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GOOD AFTERNOON EVERYONE. IT IS 6:30. AND I'D LIKE TO

[CALL TO ORDER:]

ASHELEY HEPBURN. HERE. CHARLES RADLEY. ABSENT. AND TRACI HILDRETH. HERE. WITH THAT I'D LIKE TO PROPOSE

[ADOPTION OF MINUTES]

OPPOSED? MINUTES WERE ADOPTED. OKAY WITH THAT WE ARE GOING TO BEGIN WITH PUBLIC

[PUBLIC COMMENTS: (Non-agenda items only)]

[NEW BUSINESS:]

OKAY.. YES. DO WE HAVE A REMOTE? WE HAVE A CLICKER. WE GOT A CLICKER. AND MAY I ALSO SAY HELLO IT'S NICE TO SEE YOU ALL THIS EVENING. IT'S NICE TO SEE YOU TOO. IF YOU WOULD BE SO KIND TO INTRODUCE YOURSELVES JUST SO THAT THOSE WHO ARE LISTENING TONIGHT CAN ALSO GET THE PLEASURE OF GETTING TO KNOW THEIR NEIGHBORS AS WELL AS THE FOLKS THAT WORK HERE IN OUR CITY BECAUSE YOU GUYS ARE AWESOME. THANK YOU. OKAY. GOOD EVENING EVERYONE. MY NAME IS BOBBYE MARSALA. I'M THE CHIEF PROCUREMENT OFFICER FOR THE CITY OF PALM BAY. THIS IS JULIET MISCONI. SHE IS OUR DEPUTY CHIEF PROCUREMENT OFFICER. AND WE'D LIKE TO THANK YOU FOR GIVING US THE OPPORTUNITY TO COME UP AND TELL YOU A LITTLE BIT ABOUT OUR DEPARTMENT AND WHAT WE DO. AND WE HAVE A COUPLE OF PRIORITIES WE WANT TO PRESENT TO YOU FOR CONSIDERATION FOR NEXT FISCAL YEAR'S BUDGET. OK. WITH THAT LET'S SEE IF I COULD.

IT WORKED. OKAY. THE PROCUREMENT DEPARTMENT'S FUNCTION WITHIN THE CITY'S OPERATION IS CENTRALIZED. IN LIKE C I.T. HUMAN RESOURCES IN THE FINANCE DEPARTMENT WE ARE A CRITICAL SUPPORT TEAM MEMBER FOR ALL CITY DEPARTMENTS. VARIOUS LEVELS OF AUTHORITY ARE DEFINED IN CODE AND POLICY. OUR END USER DEPARTMENTS HAVE THE ABILITY TO OBTAIN THEIR OWN PRICE QUOTATIONS FOR COMMODITIES AND SERVICES UP TO $25,000. HOWEVER ULTIMATELY THEIR  RESEARCH AND THE DATA THAT THEY GATHER TRAVELS THROUGH THE PROCUREMENT DEPARTMENT FOR REVIEW AND APPROVAL. SO PURCHASE REQUISITIONS ARE ALSO PROCESSED THROUGH OUR FINANCIAL SOFTWARE SYSTEM. AND THOSE REQUISITIONS ARE ALSO APPROVED BY THE FINANCE AND BUDGET DEPARTMENT AND THEY ULTIMATELY TRAVEL TO THE PROCUREMENT DEPARTMENT FOR OUR REVIEW AND APPROVAL ALSO. IF YOU SEE IN THE SECOND BULLET WE TALK ABOUT VARIOUS METHODS OF PROCUREMENT AND WHAT THAT ACTUALLY MEANS IS THERE'S DIFFERENT FORMS OF SOLICITATIONS THAT WE DO. THE INFORMAL PROCESS IS A REQUEST FOR QUOTATION WHICH IS TYPICALLY USED BY OUR END USER DEPARTMENTS WHICH I TALKED ABOUT A LITTLE BIT EARLIER. THEY DO THEIR QUOTATIONS AND THEN THEY SEND THE INFORMATION TO US FOR REVIEW. WE DO THOSE OCCASIONALLY ALSO IN OUR OFFICE. BUT WHAT WE'RE MAINLY RESPONSIBLE FOR IS WHAT'S CALLED FORMAL SOLICITATION PROCESSES. AND YOU MAY HAVE HEARD SOME OF THE TERMINOLOGY. IT INCLUDES INVITATIONS FOR BIDS. IT ALSO INCLUDES YOUR

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THEY RANGED FOR BUDGETARY PURPOSES FOR THE FIRST YEAR IMPLEMENTATION FROM $20,000 TO $150,000. WE'VE NARROWED THEM DOWN TO WHAT WE BELIEVE ARE THE TOP SIX AND OF THOSE TOP SIX THE BUDGETARY RANGE FOR THAT THAT WE'RE REQUESTING IS SOMEWHERE BETWEEN 20,000 AND 50,000. WE'RE STILL VETTING THOSE TOP SIX TO MAKE SURE THEY ARE TRULY ADA COMPLIANT. SO THERE IS AN IMPACT OF COURSE IF WE DON'T UPGRADE OUR SOFTWARE. FIRST OF ALL THERE WILL BE LACK OF TRANSPARENCY AND LOSS OF SERVICE. AS I MENTIONED OUR CURRENT ACCESS HOMEGROWN SYSTEM IS NOT ADA COMPLIANT AND UNFORTUNATELY WE'VE HAD TO TAKE THAT DOWN OFF OF OUR WEBSITE. ALSO WE MAY HAVE LESS VENDOR OUTREACH AND POTENTIALLY LESS COMPETITION. AS BOBBYE MENTIONED OUR DEPARTMENTS CAN GET THEIR OWN QUOTES FOR ANYTHING UP TO 25,000. SO RIGHT NOW EACH DEPARTMENT KIND OF MAINTAINS THEIR OWN DIGITAL ROLODEX IF YOU WILL OF VENDORS THAT THEY KNOW THAT ARE INTERESTED IN DOING BUSINESS WITH THE CITY INSTEAD OF HAVING A CENTRAL LOCATION WHERE INTERESTED VENDORS CAN COME AND REGISTER AND ALL OF OUR DEPARTMENTS CAN HAVE ACCESS TO THEM. SO HAVING THIS SOFTWARE AS A SERVICE WOULD SOLVE THAT PROBLEM AND POTENTIALLY INCREASE COMPETITION. LASTLY IT'S JUST GOING TO BE CONTINUALLY INEFFICIENT. THE SYSTEM IS ALL MANUAL ENTRY AND AS LISA LOVES TO SAY GARBAGE IN GARBAGE OUT. SO WE HAD A GREAT SYSTEM IT WAS THE BEST PRACTICE BUT NOW IT'S ANTIQUATED. IT'S TIME CONSUMING. IT'S SUBJECT TO CRASHES AND DOWNTIME AND IT'S VERY PRONE TO USER ERROR BECAUSE OF THAT MANUAL COMPONENT. THE NEXT PRIORITY THAT WE'D LIKE TO TALK ABOUT IS INCREASING TRAINING FOR PROCUREMENT STAFF. WE ARE A STAFF OF SIX BUT FOR HALF OF 2017 AND HALF OF 2018 WE ONLY HAD THREE POSITIONS FILLED.

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AND WE'VE HAD A LOT OF TRAINING ON IT SO NOW WE'RE DEVELOPING A CLASS FOR END USERS AS A RESULT OF THAT. OF COURSE THERE'S AN IMPACT IF WE DON'T PROVIDE MORE PROFESSIONAL TRAINING FOR OUR STAFF. FIRST OF ALL THE OBVIOUS ONE LACK OF KNOWLEDGE REGARDING LAWS AND LEGAL  IMPLICATIONS. BOY I STUMBLED ON THAT WHEN WE PRACTICED TOO. BASED ON LOCAL STATE AND FEDERAL REQUIREMENTS. GOING BACK TO FEDERAL PROCUREMENT. ABOUT FIVE YEARS AGO THE FEDERAL GOVERNMENT STREAMLINED THE PROCUREMENT PROCESS FOR EXPENDING FEDERAL DOLLARS AND THEY RELEASED WHAT'S CALLED THE SUPER CIRCULAR. IT WAS A THREE YEAR ROLLOUT AND WE WENT TO A LOT OF TRAINING ABOUT IT. IT ALSO IMPACTS ANY FUNDS THAT WE EXPEND FOR FEMA REIMBURSEMENT IN THE EVENT OF AN EMERGENCY. AND THAT TRAINING HELPED US OBTAIN WHAT I WOULD SAY AND I'M SURE BOBBYE WOULD AGREE IS A HIGH LEVEL OF COMPETENCE IN EXPENDING FEDERAL FUNDS. KNOWLEDGE OF BEST IN CLASS PROCUREMENT PROCESSES AS I MENTIONED ULTIMATELY LEADS TO PROFESSIONAL CERTIFICATION AND REQUIRED SUCCESSION PLANNING. IN ORDER TO GET THAT CPPB CERTIFICATION YOU HAVE. YOU HAVE TO HAVE A CERTAIN NUMBER OF INSTRUCTOR LED TRAINING CONTACT HOURS. ALSO WE MITIGATE RISKS. WE MITIGATE THE RISK OF POTENTIAL BID PROTESTS AND DELAYS AND FINALLY WE'RE MORE KNOWLEDGEABLE ABOUT BEST IN PRACTICE METHODOLOGIES THAT ARE RELATIVELY NEW TO THE MARKETPLACE SUCH AS P3 PUBLIC PRIVATE PARTNERSHIPS AND ALSO ADA COMPLIANCE AND  E-PROCUREMENT. THOSE ARE DEFINITELY THE FUTURE OF OUR INDUSTRY BUT THEY NEED TO BE DONE CORRECTLY TO TRULY MITIGATE ANY RISKS AND THE TRAINING CAN HELP PROVIDE US THE BEST PRACTICES WE NEED TO FULLY IMPLEMENT THOSE METHODOLOGIES. I'LL TURN IT BACK OVER TO BOBBYE. THANK YOU. ALL RIGHT. OK. JUST A FEW STATISTICS FROM FISCAL YEAR 2018. FROM OUR DEPARTMENT THE FUNCTIONS OF PROCESSING PURCHASE ORDERS WE ACTUALLY ISSUED 1931 PURCHASE ORDERS IN 2018. I GOT TO PUT MY GLASSES ON FOR THIS.

THE TOTAL VALUE OF THOSE PURCHASE ORDERS ISSUED WAS IN EXCESS OF  $52,598,000. WE HAVE PROCUREMENT CARD SPEND WHICH INCLUDES A PROGRAM CALLED EPAYABLES THAT OUR ACCOUNTS PAYABLE USES AND THEY ACTUALLY MAKE PAYMENTS ALSO THROUGH THE PROCUREMENT CARD PROCESS WHICH IS A LARGE PORTION OF THE SPEND ON THE P-CARD PROGRAM. AND YOU'LL SEE IN A FEW MINUTES THE REBATES THAT WE RECEIVE ON UTILIZING A P-CARD PROGRAM FOR PAYMENT OF A LOT OF OUR EXPENDITURES. SO TOTAL SPEND WE'RE TALKING AT THIS POINT ALMOST $62 MILLION THAT COMES THROUGH OUR OFFICE IN 2018. AND A PORTION OF THAT

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THAT MEANS YOU HAVE TO TAG EVERY JPEG. EVERY CHART HAS TO HAVE SOME TEXT BEHIND IT SO IT KNOWS HOW TO READ THE SCREEN. YOU AND I CAN READ THIS NO PROBLEM BUT FOR SOMEONE WHO IS VISUALLY IMPAIRED IT HAS TO ACTUALLY BE TAGGED AND PUT IN ORDER. SO EVERY TIME YOU RUN A CHART OR A BUDGET OUR BUDGET DOCUMENTS PRIOR ARE NOT ADA ACCESSIBLE. I THINK FOR ONE DOCUMENT 400 PAGES SOMEBODY WANTED $8,000 TO CORRECT THAT DOCUMENT. SO WE'RE TRYING TO DO THAT IN-HOUSE TO AGAIN STRETCH OUR BUDGET BUT EVERYTHING IS WEB-FACING. EVERYBODY WANTS IT ONLINE. THEY WANT TO PAY ONLINE. THEY WANT TO BID ONLINE. THEY WANT TO SUBMIT ONLINE AND THEN AS A PUBLIC RECORD WE HAVE TO PROVIDE THAT BACK TO THE PUBLIC AND IF THEY DON'T SUBMIT IT IN AN ADA COMPLIANT FASHION IT BECOMES VERY DIFFICULT FOR A PUBLIC GOVERNMENT AGENCY TO DO SO. THE DOJ DEPARTMENT OF JUSTICE ACTUALLY ENACTED THIS RULE ABOUT 18 MONTHS

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SO HOPEFULLY THAT HELPED YOU. YES THAT DID. THANKS. AND THAT'S NOT WHAT I WAS EXPECTING AT ALL SO. [LAUGHTER] THE OTHER WAS YOUR REQUIREMENTS YOUR CERTIFICATION. IS THAT SOMETHING THAT'S RELATIVELY EASILY OBTAINED LIKE A CNA SITUATION OR IS THAT SOMETHING MORE INVOLVED LIKE A CONTRACTORS LICENSE TYPE SITUATION? IT'S INCREDIBLY INVOLVED AND IN ACTUALITY OUR PROCUREMENT AGENT ONES FORTUNATELY BOTH CAME IN WITH BACHELOR'S DEGREES AND IN ORDER TO GET THAT CERTIFICATION A BACHELOR'S DEGREE IS REQUIRED. THERE'S A MINIMUM OF I THINK THREE YEARS' EXPERIENCE THAT THEY HAVE TO HAVE IN GOVERNMENT PROCUREMENT AS WELL AS TRAINING CLASSES THAT ARE GEARED SPECIFICALLY FOR GOVERNMENT PROCUREMENT BECAUSE PRIVATE SECTOR PROCUREMENT AND GOVERNMENT SECTOR ARE TWO TOTALLY DIFFERENT ANIMALS. GOVERNMENT CAN ONLY DO WHAT THE LAW SAYS. PRIVATE SECTOR CAN DO WHATEVER THEY WANT THAT'S. YOU KNOW IF IT'S NOT WRITTEN IN LAW THEN THEY CAN WRITE THEIR OWN RULES SO. PLUS YOU HAVE TO TAKE A TEST. AND TAKE A TEST AFTER ALL THAT. YEAH THERE'S EXTENSIVE EXAM REQUIREMENTS ALSO THAT THEY HAVE TO TAKE BEFORE THEY CAN PASS. IT'S JUST THEY JUST DON'T PRODUCE DOCUMENTATION. THEY HAVE TO GO THROUGH AN EXTENSIVE EXAM PROCESS TOO SO. THAT MAKES SENSE. YEAH AND THE OTHER CERTIFICATION THAT JULIET AND I BOTH HAVE WHICH IS THE SENIOR LEVEL. IT'S CPPO WHICH IS FOR SUPERVISORS AND MANAGERS WHICH IS A LOT MORE DETAIL AND EXTENSIVE THAN THAT. SO THERE IS ANOTHER STEP. AND WE TALKED ABOUT SUCCESSION PLANNING. WE'VE SET OUR DEPARTMENT UP THAT WAY. SO WE'VE GOT PROCUREMENT AGENTS ONE TWO AND THREE. AND SO THERE'S A WAY FOR FOLKS TO MOVE THROUGH THE PROCESS AND IN ORDER FOR THEM TO DO THAT THEY HAVE TO ACQUIRE THOSE THINGS. SO WE'RE OFF TO A GOOD START ALREADY WITH THE BACHELOR'S DEGREES BECAUSE IT'S REQUIRED FOR BOTH OF THOSE CERTIFICATIONS. NOW WE HAVE TO GET THEM TRAINED AND WE HAVE TO GET THEM CERTIFIED SO. THANK YOU. MM HMM. AWESOME.

I'VE GOT A FEW QUESTIONS HOPEFULLY PRETTY SIMPLE. ON THE PRIORITY NO. 2 TALKING ABOUT THE INCREASED ALLOCATION FOR STAFF TRAINING I'M NOT SEEING NOTED ANY TYPE OF NOTATION AS FAR AS DOLLAR VALUE. IS THAT UNKNOWN? IS IT INDIVIDUALLY BASED? I'M JUST CURIOUS FOR SOME GUIDANCE ON THAT. OK. WE HAVEN'T SAT DOWN AND GONE THROUGH THE FIGURES YET FOR EACH OF OUR FOLKS BUT WE HAVE TO BASE IT ON TRAINING FOR ALL OF OUR DEPARTMENT STAFF AND WE HAVEN'T NAILED THOSE DOLLARS DOWN YET. SO BUT WE'LL PRESENT THOSE WHEN WE PRESENT OUR BUDGET. WE'LL HAVE THAT INFORMATION AVAILABLE FOR YOU DEFINITELY. MY FOLLOW UP THEN WOULD BE TO THAT IS YOU'RE MENTIONING CERTIFICATIONS AND I COME FROM A WORLD WHO DEALS WITH CERTIFICATIONS IN EVERYTHING I KNOW  THERE'S I CALL THEM CEU'S, CONTINUING EDUCATION UNITS. IN YOUR CERTIFICATION IS THERE SOMETHING THAT'S REQUIRED EVERY ONE TWO OR THREE FIVE YEARS? DETERMINED EVERY FIVE YEARS? YES EVERY FIVE YEARS. MATTER OF FACT I JUST GOT MY RECERTIFICATION DONE IN MARCH FOR BOTH OF MINE. I HAVE A LIFETIME CPM WHICH IS THE PUBLIC SECTOR CERTIFICATION THROUGH INSTITUTE OF SUPPLY MANAGEMENT. SO I'VE GOT THAT. JUST  RECERTIFIED FOR MY ADDITIONAL FIVE YEARS AND I THINK JULIET JUST DID HERS RECENTLY. ACTUALLY I'M UP NEXT YEAR. OKAY. SO SHE'S COMING UP. I COULD TELL YOU FROM FIRSTHAND KNOWLEDGE I LOVE IT WHEN I CAN SAY I JUST DID IT AND DONE. YEAH. SO THEN MY QUESTION TO THAT: IS THERE NOT I GUESS A DEPARTMENT FUNDING WITHIN THE DEPARTMENT SAYING THIS IS FOR CONTINUING EDUCATION FOR OUR DEPARTMENT. DO WE NOT ALREADY HAVE A POOL SET UP? WITHIN OUR DEPARTMENT YES WE DO. OK. IT'S CITYWIDE. I DON'T THINK THERE'S A CITYWIDE FUNDING FOR THAT. IT'S EACH DEPARTMENT HAS TO BUDGET FOR THEIR OWN TRAINING AS FAR AS I KNOW. SO THAT IS WHAT WE'RE TRYING TO ENLARGE TO ENCOMPASS AN ANNUAL AMOUNT THAT WE'RE TRYING TO SET UP THAT BANK OF AMOUNT THAT WOULD BE THERE ANNUALLY FOR CONTINUING EDUCATION FOR THE SIX EMPLOYEES IS MY UNDERSTANDING? YES WE ALREADY HAVE FUNDING AVAILABLE IN THERE HOWEVER IT'S BEEN THE SAME AMOUNT OF MONEY THAT WE'VE EXPENDED OVER THE PAST SEVERAL YEARS AND IT WAS FOR A SMALLER STAFF.  LIKE JULIET HAD MENTIONED EARLIER OUR PREVIOUS YEAR WE WERE DOWN THREE AND THEN WITHIN THE PAST YEAR WE ACTUALLY FILLED

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OF AGREEMENT. I MEAN IN THE PRIVATE SECTOR WHAT WE DO WHEN WE GET THE GOOD HITTERS AND YOU DO THAT [INAUDIBLE]. YOU CREATE SOME SORT OF AN INCENTIVE YOU KNOW WITH REGARDS TO STOCK AND THINGS. NOW I KNOW WE CAN'T DO THAT WITH THE CITY BUT THERE SHOULD BE SOME OTHER FORM. I DON'T KNOW IF THAT'S POSSIBLE. LOOK AT LISA. LOOK I CAN FEEL YOU. YOU WANT TO STEP IN LISA? I DO. JUST BE ADVISED THAT THERE ARE HUMAN RESOURCES RULES AND REGS. THERE'S ALSO SOME LEGAL RAMIFICATIONS THAT WE'RE KIND OF TIPTOEING AROUND. OH COME ON. WE CAN'T JUST SHACKLE THEM TO THE DESKS. IT DOESN'T WORK THAT WAY. SORRY. BUT THERE IS ALWAYS ROOM FOR HIRING A TRAINEE AT A LOWER RATE AND THEN OBTAINING THERE THINGS THAT NOT NECESSARILY ALWAYS ABIDE BY OR OTHERWISE GUARANTEED IN THE MARKETPLACE TO OBTAIN THAT CERTAIN INDIVIDUAL JUST BECAUSE THEY MEET THE REQUIREMENTS. THERE IS A LOT OF WORK TO BE DONE WITH THAT. THERE ARE INCENTIVE PROGRAMS THAT WE CAN DO. THERE ARE THINGS WE CAN DO WITH A TWO YEAR AGREEMENT REPAY ALL THE EDUCATION ON THE BACK IF THEY LEAVE EARLIER. I LIKE THAT. IT HAS TO BE NEGOTIATED. THAT'S FAIR. IT HAS TO BE NEGOTIATED BEFORE THEY'RE HIRED AS IT'S A GENERAL JOB REQUIREMENT. OH MY GOD. DO WE NOT LEARN HERE? COME ON. SO THERE'S PROCESS AND PROCEDURE. WE CAN ADD IT ON AFTERWARDS DURING LIKE THE TRAINING LIKE OH WE'LL APPROVE YOUR TRAINING HOWEVER SIGN HERE. THANK YOU VERY MUCH. JUST HAS

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INVESTMENT FOR THAT IS ABOUT $400 AND PLUS I'M SURE THERE'S SOME CORCES YOU HAVE TO TAKE ON TOP OF THE $400 DOLLARS. SO ONE INDIVIDUAL FOR CPB IS WHAT? A $1500 INVESTMENT?  IN ACTUALITY IT ALL DEPENDS ON HOW MUCH TRAINING THEY'VE ALREADY HAD. WE'VE GONE THROUGH I THINK MAYBE ONE OR TWO CLASSES ALREADY.

SOMETIMES WE GET TO ATTEND THOSE FOR FREE. IF WE HOST ONE WE CAN HAVE A FREE PERSON. IF WE DO THE WORK WE GET AN EXTRA PERSON. THE THREE DAY CLASS IS AROUND $770 FOR ONE CLASS FOR A THREE DAY CLASS.

OBVIOUSLY IT'S LESS EXPENSIVE THE LOWER THEY GO BUT IT DEPENDS ON HOW MUCH THEY ALREADY HAVE IN THEIR BACKGROUND. SO AN INDIVIDUAL THAT HAS LESS TRAINING LESS EXPERIENCE IT'S GOING TO COST A LITTLE BIT MORE TO GET THEM THROUGH THE PROCESS THAN IT DOES IF WE HIRED SOMEBODY WHO ALREADY HAD THE MINIMUM 45 HOURS OF CLASSROOM TRAINING OR WHATNOT. SO LET'S ASSUME THE WORST. LET'S ASSUME THAT WE HAVE AN INDIVIDUAL THAT HAS NO TRAINING HOURS. THEY NEED 45 HOURS. HOW MUCH MONEY DO I HAVE TO SPEND MY TAXPAYER MONEY TO GET THAT INDIVIDUAL CERTIFIED TO BE ABLE TO PROVIDE THE HIGHEST LEVEL SERVICE? OKAY SO IF YOU HAVE A THREE DAY  TRAINING CLASS WHICH IS EIGHT HOURS A DAY. SO THREE TIMES EIGHT IS TWENTY FOUR. SO THERE'S HALF OF YOUR TRAINING HOURS THERE. 771. ANY OTHER TYPE CLASSES THERE ARE THINGS THAT THEY MIGHT NOT. I WOULD SAY $1500. I THINK YOU JUST THREW THAT NUMBER OUT. PROBABLY PLUS THE COST TO TAKE THE EXAM AND THE

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OK. SO I'LL LEAVE THAT STATEMENT ON THE DAIS AND I'M DONE FOR THE MOMENT. THANK YOU. I JUST WANT TO ADD ONE THING. WHEN WE WENT OUT AND ADVERTISED THE JOB POSTINGS FOR BOTH OF THOSE POSITIONS WE ACTUALLY WORKED WITH OUR H.R. DEPARTMENT TO DO IT CREATIVELY AND OUR PREFERENCE WAS TO BRING IN A PROCUREMENT AGENT 2 WHO WAS ALREADY CERTIFIED AND THAT WAS WHAT IT WAS IN THE JOB POSTING. BUT UNDERSTANDING THE DIFFICULTIES THAT WE HAD HAD WITH NEARLY A YEAR OF VACANCIES WE PUT A CAVEAT THAT OR WE WOULD ALSO BE INTERESTED IN A PROCUREMENT AGENT 1. WE DID NOT HAVE ANY PROCUREMENT AGENT 2 LEVEL PRE QUALIFIED INDIVIDUALS APPLY FOR THESE POSITIONS. SO THAT IS ALSO A FUNCTION OF THE MARKETPLACE THAT WE'RE IN RIGHT NOW. IT'S INCREDIBLY DIFFICULT TO FIND PEOPLE WHO DO GOVERNMENT PROCUREMENT ESPECIALLY AT THE LOCAL GOVERNMENT LEVEL. INCREDIBLY DIFFICULT TO FIND THOSE PEOPLE. SO I'VE GOT ONE MORE IF YOU CAN HEAR ME. AND I KNOW ALL DIFFERENT CAREERS THAT REQUIRE CONTINUING EDUCATION THEY'RE ALL DIFFERENT ON WHETHER EMPLOYERS PAY  INTO IT. IT'S DIFFERENT FROM CAREER TO CAREER. IS IT HISTORICALLY HERE THAT WE HAVE PROVIDED THE FUNDING FOR THAT CONTINUING EDUCATION FROM THE CITY? YES WE HAVE. IT'S AN INCENTIVE TO HIRE PEOPLE. IT'S ONE OF THE THINGS THAT WE OFFER THAT HELPS US TO RECRUIT AND GET GOOD PEOPLE. SO MY NEXT QUESTION IS FOR CITY MANAGER: WHEN WE'RE HIRING DO WE OFFER SOMETHING TO THE EFFECT OF X NUMBER OF DOLLARS PER EMPLOYEE SHOULD THEY CHOOSE TO USE IT AND THEY ARE REQUIRED THEN TO SET OUT AND GET THEIR CONTINUING EDUCATION. BUT IF THEY CHOOSE NOT TO THEY UNDERSTAND THEY COULD ULTIMATELY TERM OUT OF THEIR CERTIFICATION AND LOSE THE JOB. IT'S NOT CURRENT PRACTICE. I WAS JUST CURIOUS. THE ONLY REASON I BRING THAT UP IS I'VE EXPERIENCED THAT IN THE MEDICAL FIELD WITH CONTINUING EDUCATION. JUST A DIFFERENT AVENUE. I'LL JUST CAVEAT BECAUSE MEDICAL SO WE COULD NOT HAVE FIRE AND POLICE AND THEIR CERTIFICATIONS. IT'S  A REQUIREMENT OF THE JOB WE PROVIDE THOSE. WE FUND THOSE. WE DON'T ALWAYS FUND EVERYBODY ELSE'S EDUCATION IN ALL THE OTHER DEPARTMENTS BECAUSE THOSE ARE DEFINITELY CONTRACT POSITIONS OR THEY HAVE A DIFFERENT CONTRACT. WE DON'T HAVE A TUITION REIMBURSEMENT PROGRAM FOR CONTINUING EDUCATION AT ALL. IT WAS CUT 9 YEARS AGO. I WOULD LIKE TO BE CLEAR JUST SO THERE'S NO MISUNDERSTANDING. I THINK THERE MIGHT BE. WHAT I'M SAYING IS LIKE FOR EXAMPLE IF IT'S $2,000 A YEAR TO GET THEM WHERE THEY NEED TO BE THERE'S THAT AND A POT SET UP FOR THEM SHOULD THEY CHOOSE TO USE IT. BUT THEN IT'S ON THEM TO GO TO REQUEST THE CLASS AND HAVE IT BE SPENT BY WAY OF A REIMBURSEMENT OR BY WAY OF THE CITY THEN WOULD PAY THE CHECK TO THE COMPANY FOR THE TRAINING BUT IT'S THERE FOR THEM TO USE BUT IT'S ON THEM AS AN EMPLOYEE TO SELECT THE CLASS THEY WANT TO DO THAT THEY NEED IN ORDER TO OBTAIN THEIR CERTIFICATION, THEIR NEXT LEVEL. SO IN OTHER WORDS IT'S MAKING THEM KIND OF IN THE DRIVER'S SEAT OF WHAT'S NEXT FOR THEM. SO THERE'S A LITTLE BIT OF CONFUSION THERE AND THE QUESTION ORIGINALLY TO WHAT I ANSWERED. SO DEPARTMENT'S BUDGET A TRAINING BUDGET. DEPENDING ON THE TRAINING AND TRAVEL REQUIRED THAT ITEM MAY COME TO AN AGENDA ITEM. THAT ITEM WOULD GO TO THE DEPARTMENT HEAD. IF IT WAS NOT A TRAINING AND TRAVEL REQUESTING OVERNIGHT STAY OR ANYTHING IT WOULD GO TO THE DEPARTMENT HEAD. AND THOSE ARE THE PRACTICES OF THE DEPARTMENTS TO RUN THEIR DEPARTMENTS IN THE WAY THEY SEE FIT WITH THEIR TRAINING DOLLARS THAT THEY BUDGET WITHIN THEIRS. AS BOBBYE MARSALA MENTIONED THERE IS NOT A CITYWIDE TRAINING. EACH DEPARTMENT BUDGETS WITHIN THEIR OPERATING EXPENSES TRAINING TRAVEL BUSINESS TRAVEL MEALS AND EXPENSES AND SO FORTH. AS YOU CAN SEE THE PROCUREMENT DEPARTMENT HAS $10,000 TO BUY PENS PAPER AND COMPUTERS

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ALL RIGHT. THE OTHER THING IS I REALLY LIKE THIS SOFTWARE YOU TALKED ABOUT WHICH IS A GENERAL CONTRACT MANAGEMENT SOFTWARE. OK. IT DISTRESSES ME TO THINK THAT SOMEBODY ELSE IS DRIVING THE BUS ON WHO WE'RE DOING BUSINESS WITH. THE BIDDERS PEOPLE WHO ARE GOING TO TRY AND BID KNOW. IS THAT WHAT YOU ARE EXPLAINING TO ME?  DEMANDSTAR VENDORS YES. YEAH. SO DEMANDSTAR IS A SUBSCRIPTION BASED SERVICE AND THE VENDORS HAVE TO CHOOSE TO SUBSCRIBE TO IT. NOW THEY DO NOT HAVE TO SUBSCRIBE TO IT IN ORDER TO DO BUSINESS WITH THE CITY. THAT IS NOT A REQUIREMENT. HOWEVER IT IS THE CURRENT METHODOLOGY FOR WHICH WE PUT OUT OUR SOLICITATIONS TO THE PUBLIC IN CONJUNCTION WITH PUBLIC PURCHASE. SO WE'RE DUAL POSTING AS A SERVICE TO OUR VENDORS BECAUSE WE ARE POSTING ALSO ON A FREE SERVICE AS WELL. SO THIS WOULD ELIMINATE THE DUAL POSTING AND CREATE A FREE SERVICE FOR VENDORS TO REGISTER FOR. THAT WE HAVE.

YES. THIS IS OUR SOFTWARE THAT WE'RE TALKING ABOUT? YES. OK. SO  I GUESS MY CONCERN OBVIOUSLY IS TO HAVE SOMEBODY HACK OR GET ACCESS TO OUR INFORMATION AND HAVE A WAY IN. I MEAN AS ANTIQUATED AS SOME OF THE STUFF IS THAT WE DO IN THE CITY IT ALSO PROVIDES US A CERTAIN LEVEL OF PROTECTION BECAUSE IT'S SO OLD. NOW I ALSO UNDERSTAND THAT FIVE YEARS EVERYTHING DOES GET OLD IN SOFTWARE.

SURE. UNFORTUNATELY. SO AS YOU STATED WE'RE LOOKING AT ALMOST $150,000? ON THE HIGH END YES. AND THAT'S A ONE TIME PURCHASE? THAT'S THE TOTAL OF THE FIVE YEARS OF THE ANNUAL SUBSCRIPTION FOR THE HIGHEST.

THE HIGHEST ONE WAS $150,000 PER YEAR. SO WE ELIMINATED THAT UPPER ECHELON OF THE 16 RESPONSES TO THOSE TOP SIX. AND AS I SAID THE LOWEST ONE WHICH DOES MEET ALL OF OUR MINIMUM REQUIREMENTS THE FIRST YEAR IMPLEMENTATION IS 20,000 AND THEN THE ANNUAL SUBSCRIPTION THEREAFTER IS 15.

SO THAT'S A MUCH LOWER COST IN COMPARISON. AND  FOR THE LOWER PRICE IS THIS SOMETHING THAT WE CAN WORK WITH AND IT WOULD REALLY SERVE

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CLARIFICATION. THANK YOU. THE TOTAL COST RANGES FROM 100,000 TO 150,000 FOR A FIVE YEAR TERM. AND THEN SECONDLY THE DEMANDSTAR IS A QUALITY PRODUCT THAT MANY PROCUREMENT ENTITIES USE NOW. SO WHEN YOU MAKE THE STATEMENT THAT IT WILL GET HACKED OR IT WILL.

USE DEMANDSTAR RIGHT NOW. THE PROBLEM WITH DEMANDSTAR IS IT COSTS THE VENDOR MONEY TO SUBSCRIBE TO IT AND THEREFORE THEY'RE NOT GOING TO SPEND THE MONEY WHICH MEANS WE'RE NOT GOING TO GET THE COMPETITION WE NEED. THAT'S WHY WE'RE GOING TO THE FREE BASED SYSTEM. ABSOLUTELY. YEAH. I JUST WANTED TO CLEAR UP A POINT OF CLARIFICATION. AND IN ADDITION TO THAT WE OWN OUR OWN VENDOR DATABASE. WE WILL OWN OUR OWN. THE VENDORS WILL REGISTER WITH THE CITY OF PALM BAY AND IT WILL BE OUR DATA AND OUR INFORMATION. WHICH JULIET TALKED ABOUT EARLIER DEMANDSTAR ACTUALLY OWNS THE DATABASE. IT'S THEIRS. SO A LOT OF AGENCIES HAVE GOTTEN INTO LITIGATION WITH THEM BECAUSE THEY SAY IT'S A TRADE SECRET AND PROPRIETARY INFORMATION BECAUSE THEY'RE A PRIVATE COMPANY. IT'S THEIR DATA. SO WE HAVE AN INCREDIBLY DIFFICULT TIME WHEN WE ASK FOR INFORMATION FROM THEM WHO ARE VENDORS ARE THE ONLY THING WE GET IS THE NAME AND THE EMAIL ADDRESS. SO TO GET ANYTHING MORE THAN THAT IT'S A BATTLE AND MANY AGENCIES HAVE GONE THROUGH THAT BATTLE TO GET THAT INFORMATION. THE VENDORS THAT WE'RE DEALING WITH IS THERE A FOR LACK OF A BETTER TERM A GOOD AND A BAD LIST OF FOLKS TOO? I MEAN I KNOW WE'RE SUPPOSED TO BE EGALITARIAN BUT IF SOMEBODY IS NOT SERVED US WELL AS A CITY IN DOING. I MEAN WE'VE BEEN UTILIZING THEM SINCE THEY FIRST STARTED PROBABLY AT LEAST 10 YEARS AGO. I MEAN THEY ACTUALLY GREW. THEY'RE A HOMEGROWN COMPANY OUT OF CENTRAL FLORIDA AND THEY EXPANDED ACROSS THE COUNTRY. SO ALL OF THE AGENCIES IN BREVARD COUNTY ACTUALLY USE THEM.

YEAH. AND MANY IN THE STATE. AS JULIET MENTIONED DEMANDSTAR USED TO BE THE COMPANY. WELL THEY'RE NOT ANYMORE. A LOT OF AGENCIES ARE LEAVING THAT PLATFORM AND AS JULIET MENTIONED WE GOT 16 RESPONSES FROM OTHER COMPANIES THAT ARE DOING THE SAME THING. NOT THE SAME THING. THEY'RE TAKING A DIFFERENT APPROACH TO IT AND THEY'VE EXPANDED. DEMANDSTAR IS JUST A DISTRIBUTION SERVICE PRETTY MUCH FOR QUOTES AND BIDS RFP'S, RFQ'S, THAT WE TALKED ABOUT EARLIER AND WHAT WE'RE ACTUALLY LOOKING FOR IS A BIGGER SOLUTION TO SOLVE A LOT OF ISSUES THAT WE HAVE LIKE OUR CONTRACT MANAGEMENT DATABASE WHICH IS AN ACCESS DATABASE SHE TALKED ABOUT AS WELL WE WANT TO BE ABLE TO DO ELECTRONIC BIDDING EBIDDING MANAGE OUR OWN VENDOR DATABASE CONTRACT ADMINISTRATION. THERE'S ALL KINDS OF THINGS OUT THERE THAT WE WANT TO BE ABLE TO DO TO BE AHEAD OF THE CURVE AND BE IN THE FOREFRONT OF WHAT'S GOING ON IN THE PROCUREMENT ARENA. IT SOUNDS AWESOME. YES. THANK YOU. ANYBODY ELSE HAVE ANY OTHER QUESTIONS? OK. LET'S MOVE ON. WE WENT WAY OVER OUR 15 MINUTES. YES. I'M SORRY. DOES ANYBODY? I JUST WANTED TO ADVISE THE BOARD. WE DO HAVE FIVE PRESENTATIONS THIS EVENING AND I'D LIKE TO JUST KIND OF KEEP TO THE CITIZENS BUDGET ADVISORY BOARD AND NOT NECESSARILY THE PROCESS OF EACH DEPARTMENT OF EVERY SERVICE THAT THEY. YES MA'AM.  I REALIZE IT'S VERY INTERESTING BUT WE DO HAVE.

SORRY ABOUT THAT. NO I APPRECIATE THAT. WE CAN HAVE THE CONVERSATION BUT IF WE COULD JUST KEEP TO THE SOLITARY FUNCTION OF. IT'S ALL GOOD. THE ADVISORY BOARD. SO YOU CAN MAKE A GOOD FUNCTION TO THE COUNCIL. YES. THANK YOU. THANK YOU. THANK YOU GUYS. THANK YOU.

[00:50:06]

CRITICAL MISSION HERE FOR OUR DEPARTMENT. WE PROVIDED SUPPORT OBVIOUSLY INTERNAL ENTERPRISE TECHNOLOGY. WE MAKE SURE THAT WE MEET OR EXCEED THE END USERS NEEDS TO EXPAND E-GOVERNMENT SERVICES TO OUR CITIZENS. WE ALSO PROVIDE A FLEXIBLE AND SERVICE ORIENTED TEAM. I FEEL WE HAVE A GREAT TEAM. HELP SUPPORT THE CITY STAFF ON MEETING TECHNOLOGY GOALS FOR THE EMPLOYEES. WE ALSO DEVELOP SECURE AND SUPPORT CITY NETWORKS TELEPHONE SYSTEMS APPLICATIONS WEB SERVICES COMPUTING DEVICES AND THE FIBER OPTIC UTILITY. OVER THE YEARS WE'VE MANAGED TO SAVE MONEY TO YOU KNOW NOT RELY ON OTHER SERVICES. WE'VE ACTUALLY HAD A FIBER OPTIC NETWORK THAT WE'VE ACTUALLY PROVIDED AND ACTUALLY DID IN-HOUSE. SO VERY PROUD OF THAT BEING HERE A PART OF THAT. AND OUR LAST PIECE IS WE WANT TO CREATE AND MAINTAIN PARTNERSHIPS BETWEEN ORGANIZATIONS. WANT TO GET OUT THERE AND FOSTER THOSE RELATIONSHIPS AND MAKE SURE THAT YOU KNOW WE HAVE ENHANCED TECHNOLOGY SERVICES FOR THE CITY. TECHNOLOGY GETS OLD. THAT IS THE CUSP OF BEING IN THE TECHNOLOGY WORLD. LIKE THE DEPARTMENT BEFORE YOU BASICALLY PRETTY MUCH SAID YOU KNOW FIVE YEARS IS KIND OF LIKE THE CUSP OF YOU KNOW WHEN THINGS BECOME CRITICAL. OUR MAIN OBJECTIVE FOR THIS YEAR COMING UP IS TO PROVIDE A DISASTER RECOVERY SITE. SO AS YOU ARE WELL AWARE WE LIVE IN THE STATE OF FLORIDA. WE GET HIT WITH HURRICANES. WE GET HIT WITH DISASTER. WE ARE BASICALLY LIMITED IN THE FACT THAT WE HAVE ALL OUR EGGS IN ONE BASKET. SO WE HAVE ONE FACILITY HOUSING VERY CRITICAL EQUIPMENT THAT EVERYTHING CONNECTS TO. IN THE EVENT THAT THAT GETS COMPROMISED ALL OPERATIONS AS WE KNOW CEASES. SO WHEN I SAY WE ARE A CRITICAL DEPARTMENT THAT'S THE CRITICALITY OF THE NATURE OF THE BEAST BECAUSE EVERYONE PRETTY MUCH RELIES ON THE TECHNOLOGY. I LIKE TO SAY THAT YOU KNOW TECHNOLOGY IS GREAT WHEN EVERYTHING IS WORKING PERFECT YOU KNOW. AND OUR DEPARTMENT STRIVES IN MAKING SURE THAT WE MEET THAT GOAL. THERE ARE TIMES I SEE TRACY UP HERE PUBLIC WORKS DEPARTMENT WHERE WE HAVE SOME ISSUES AND WE TRY OUR BEST TO GET EVERYBODY BACK UP AND WORKING. AND ON THE BACKGROUND YOU KNOW PEOPLE THINK YOU KNOW THOSE GUYS ARE GENIUSES. THOSE GUYS KNOW WHAT THEY'RE DOING BUT IT'S A LOT OF HARD WORK. IT'S TAKES A LOT OF DEDICATION A LOT OF HARD WORK. BUT THAT BEING SAID OBVIOUSLY BEING THAT WE KNOW WE HAVE SOME AGING HARDWARE THAT ARE EXISTING IN OUR CURRENT DATACENTER WE NEED TO LOOK FORWARD IN PROVIDING A SAFETY NET TO MAKE SURE WE KEEP OPERATIONS RUNNING. SO WHAT WE'RE PROPOSING HERE IS THIS DISASTER RECOVERY HARDWARE AND SOFTWARE AT A HARDENED FACILITY WITHIN THE CITY TO MAKE SURE THAT WE MEET THOSE NEEDS IN THE EVENT OF AN

[00:55:02]

IT CONSISTS OF A DIRECTOR TELEPHONE ADMINISTRATOR AND A LOT OF TELEPHONE OPERATIONS IN THE CITY TO NETWORK ADMINISTRATORS THAT SUPPORT 32 NETWORKS OVER 28 FACILITIES. PROJECT MANAGER IS CURRENTLY VACANT. SO WE ARE KIND OF UNMANNED. I'M SORRY LOW MANNED AS WE SPEAK TODAY. WE HAVE A SUPPORT SUPERVISOR WHO BASICALLY COORDINATES ALL THE WORK ORDERS AND TICKETS FOR OUR DEPARTMENT. SHE ALSO IS RESPONSIBLE FOR TWO SUPPORT SERVICES CLERKS THAT RUN OUR MAIL FOR THE ENTIRE CITY. SO NOT ONLY DO WE DO I.T. BUT WE DO THESE OTHER SERVICES THAT I WOULD SAY MOST DEPARTMENTS PRETTY MUCH KIND OF TAKE FOR GRANTED BECAUSE WE KIND OF DO IT FOR THEM. WE ALSO HAVE A WEB ADMINISTRATOR. YOU GUYS TALKED ABOUT THE WEBSITE. SHE CURRENTLY RUNS THE WEBSITE AND WE HAVE A TECHNICAL EDITOR. HE IS THE GUY SOLELY HIRED TO HANDLE ADA COMPLIANCE. ONE GUY. WITH THAT HE CAN GET INUNDATED AND HE'S FAIRLY NEW. SO WE HAVE REACHED OUT TO DEPARTMENTS TO MAKE SURE THEY KNOW THE INFORMATION NEEDED REQUIRED TO MAKE SURE THEY MEET THAT REQUIREMENT. ALONG THE TECHNICAL SIDE WE ALSO HAVE FIVE I.T. SUPPORT SPECIALISTS. THEY ARE THE GUYS RUNNING AROUND THE CITY TO MAKE SURE IF YOU HAVE ANY PROBLEMS WITH COMPUTERS. THEY ARE HERE TO HELP YOU OUT, FIX YOUR PROBLEMS HANDLE TROUBLE TICKETS. THEY'RE  THE FRONT LINE MEN I CALL IT WHO HANDLE EVERYTHING. WE ALSO HAVE AN APPLICATION ANALYST. SO ANY APPLICATION THAT COMES IN THE CITY REQUIRES SOME TYPE OF SUPPORT. HE'S PRETTY MUCH PLAYING THE ROLE OF THE PROJECT MANAGER IN THIS CASE SINCE WE'RE KIND OF BEHIND BUT HE IS RESPONSIBLE FOR HANDLING ALL THE APPLICATIONS THAT YOU'VE PROBABLY SEEN IN THE BUDGETS COMING THROUGH WHEN WE IMPLEMENT THAT. WE ALSO HAVE A SYSTEM ADMINISTRATOR. TIME AND TELL IF YOU ASK ANYONE ON THE STAFF THEY'LL TELL YOU THAT WE'RE KIND OF WORRIED ABOUT HIM.

HE'S A ONE MAN SHOW BUT HE'S THE GUY RUNNING THE SERVICES BEHIND THE SCENES

[01:00:06]

PRINTERS BECOME EXPENSIVE. YOU BUY A PRINTER SAY $300 $400 DEPENDING ON THE PRINTER. BY THE TIME YOU ADD TONER [INAUDIBLE] KITS YOU KNOW THINGS OF THAT NATURE THE PRINTER BREAKS YOU'RE PAYING THAT PRINTER THREE TIMES. SO TO ELIMINATE THAT WE WENT TO A COPIER LEASE MULTIFUNCTION LEASE WHERE YOU COULD PRINT SCAN AND COPY AND BASICALLY CONSOLIDATE THAT FUNCTION IN THE DEPARTMENTS.

POSTAGE. THROUGHOUT THE YEAR WE HAVE A MAIL MACHINE. COST OF MAILING THINGS THROUGHOUT

[01:05:04]

ANNUAL COST. THAT 576 IS BASICALLY TO START. SO TO BUY THE HARDWARE. HARDWARE AND SOFTWARE ARE ALWAYS EXPENSIVE WHEN YOU FIRST BUY IT. SO I WOULD SAY ABOUT TWO THIRDS OF THAT IS PROBABLY YOUR HARDWARE AND SOFTWARE COSTS. THE OTHER PART OF THE STRIPPENING IS TO HAVE A LOCATION THAT IS CERTIFIED. CORRECT. TO BE ABLE TO RETAIN THE HARDWARE. CORRECT. THAT YOU SELECTED? THERE ARE VARIOUS FACILITIES THROUGHOUT THE STATE OF FLORIDA AND OTHER PLACES. WE HAVE EVALUATED THAT IN OUR RESEARCH TO TRY TO COME UP WITH A GOOD NUMBER FOR THAT. IS THERE ANOTHER COST COMPONENT THAT'S NOT REFLECTED IN THERE? THAT IS YEAH THAT IS IN THERE. LIKE I SAID WE HAVE IN THIS SITUATION IN OUR COST COMPONENT HERE WE HAVE A HARDENED FACILITY IN THE CITY THAT WE WOULD USE THAT FOR. HOW MUCH OF THAT$500,000 IS FOR THE LEASING OF PHYSICAL LOCATION VERSUS THE HARDWARE THAT YOU'RE GOING TO HAVE HERE. IT'S ABSOLUTELY FREE BECAUSE IT'S OUR FIRE HEADQUARTERS FACILITY WHICH IS A HURRICANE RATED FACILITY. IT WAS OUR OLD EOC BUILDING. IS THAT THE ONE RIGHT HERE? THAT'S THE ONE OFF OF  CARLISLE. CARLISLE AVE. LIBERTY PARK. SO IT'S A CATEGORY 5 TILT WALL BUILT WITH A MEMBRANE ROOF. HAS ONE WAY IN AND ONE WAY OUT. ONE DOOR AND NO WINDOWS. PEOPLE OCCUPY THE SPACE. RIGHT. MY NEXT QUESTION FOR YOU IS THE EC REPLACEMENT PLAN.

88,000 ASK. CORRECT. SO YOU SPEND $90,000 CURRENTLY. YES SIR. SO YOU WANT TO INCREASE IT TO A TOTAL OF $178,000? THAT'S

[01:10:05]

THAT'S GREAT. SO WE'RE LOOKING AT REPLACING AT LEAST A THIRD OF THAT FLEET ANNUALLY WITH THE ASK WITH THE PC'S. AND AGAIN WHEN WE SAY PC'S THAT INCLUDES ALL THE COMPONENTS THAT GO WITH IT. SO THE MONITORS EVEN PERIPHERALS HARD DISKS YOU KNOW ALL THESE DIFFERENT THINGS THAT ACTUALLY EQUATE TO A PC. WHEN WE SUBMIT OUR BUDGETS WE PUT ALL THOSE THINGS IN.  YOU HEARD OF DEPARTMENTS BUDGETING FOR PC'S. THAT'S PART OF THAT PROCESS. THANK YOU VERY MUCH. NOT A PROBLEM. YOU HAVE A QUESTION? SURE. WHAT HAPPENS TO THE OLD PC'S AND STUFF AS THEY'RE REPLACED? WHERE DO THEY GO? SO WE AUCTION THAT OFF. IT'S KIND OF FUNNY THAT YOU KNOW I'M FOLLOWING THE PROCUREMENT DEPARTMENT BECAUSE YOU KNOW THEY WOULD USUALLY HANDLE THIS. WE AUCTION THAT OFF. WE USE THE GOVERNMENT GOVDEALS. WE SEND ALL OUR STUFF TO AUCTION AND THEN IT GETS AUCTIONED OFF. THANK YOU. THAT POSES ANOTHER QUESTION THAT I MEANT TO ASK DURING THE LAST PRESENTATION. SURPLUS THAT THE CITY GETS AND THE REBATE MONEY THEY GET BACK FROM THEIR CREDIT CARD. DOES THAT GO BACK TO THE GENERAL FUND OR DOES IT GO BACK TO A SPECIFIC DEPARTMENT? DEPENDS ON WHAT FUND WAS USED TO PURCHASE IT. SO IF IT WAS UTILITIES PC IT GOES BACK TO UTILITIES. IF IT WAS BOUGHT OUT OF GENERAL FUND IT  GOES BACK TO GENERAL FUND. YES SIR. OKAY. IF THAT'S IT. ANY OTHER QUESTIONS? EXCELLENT. HUMAN RESOURCES PLEASE. HUMAN RESOURCES PLEASE.  CAN WE TAKE TWO MINUTES? I JUST NEED TO GET SOME AIR.

LESS THAN TWO MINUTES. OKAY. READY? I'M READY. OKAY. NOW THAT OUR TEETH ARE CHATTERING. GOOD EVENING BOARD MEMBERS AND MADAM CITY MANAGER AND DEPUTY CITY MANAGER. GOOD EVENING. MY NAME IS CHARLEENA COX AND I AM THE H.R. OR HUMAN RESOURCES DIRECTOR AS WELL AS THE TITLE 6 ADA COORDINATOR. I DO APOLOGIZE IF YOU HEAR MY TEETH CHATTERING. CORRECT ME IF I'M WRONG BUT YOU RECEIVED THE 2 PAGE BUDGET DOCUMENT THAT WAS PROVIDED TO EACH OF YOU. SO WHAT I'M GOING TO DO IS BASICALLY READ OUR MISSION STATEMENT WHICH READS HUMAN RESOURCES MISSION IS TO ATTRACT IDENTIFY SELECT EVALUATE DEVELOP AND RETAIN A COMPETENT DYNAMIC AND RESPONSIVE WORKFORCE TO PROVIDE PROMPT PROFESSIONAL SERVICE CUSTOMER SERVICE SUPPORT TO ADMINISTRATION EMPLOYEES AND TO THE PUBLIC IN A COST EFFECTIVE MANNER WHILE REPRESENTING PUBLIC INTERESTS IN THE ADMINISTRATION OF THE CITY'S HUMAN RESOURCES PROGRAM. AND CONTRARY TO BELIEF WE ARE THE BEST DEPARTMENT THERE IS. SO I JUST WANT TO MAKE SURE I PUT THAT ON THE RECORD. [LAUGHTER] OKAY. THANK YOU FOR CLARIFYING THAT. ABSOLUTELY. ABSOLUTELY. WE. TO MAKE SURE THAT WE REMAIN HIPAA  COMPLIANT AS WELL AS TO ABIDE BY THE LAWS GOVERNING FEDERAL STATE AND LOCAL GOVERNMENT. AND HUMAN RESOURCES DEPARTMENT HAS TWO DIVISION. WE HAVE OUR PERSONNEL DIVISION WHICH IS MANAGED BY MS. STEPHANIE SANABRIA WHO IS HERE TO MY LEFT BEHIND ME AND THEN OUR BENEFITS DIVISION WHO IS MANAGED BY MS ALEX BLUTO. SO HUMAN RESOURCES CORE RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO RECRUITMENT SELECTION AND

[01:15:05]

WE ARE REQUESTING AN INCREASE OF ADMINISTRATION STAFF. WE HAVE A PART TIMER GOING TO FULL TIME. SHE IS CURRENTLY .63 FTE SO SHE DOESN'T RECEIVE ANY BENEFITS. SO THE COST OF THAT IS ABOUT $43,000. AND THE REASON WHY IT'S A BIG BULK IS BECAUSE THAT'S INCLUDING ALL THE EMPLOYEE BENEFITS THAT GOES ALONG WITH IT. OKAY. THE BENEFITS DIVISION IS NOT AS FANCY AS FOR ALL THE GADGETS THAT WE NEED BUT WE ARE DEFINITELY NECESSARY. WE MANAGE ONCE THE EMPLOYEE COMES ON BOARD PROVIDING ALL THE BENEFITS WHICH INCLUDES HEALTH INSURANCE WHICH IS ONE OF THE FUNDS THE 511 FUND AND THEN ALL THE OTHER EMPLOYEE BENEFITS ARE ALL EB WHICH

[01:20:04]

SO BASICALLY WE EXPIRE THAT BY THE END OF THIS YEAR SO WE'RE GOING OUT WITH AN RFP.

WE ARE GOING TO SOLICIT BASICALLY THE SERVICE. SO REALLY WE'VE  HOLDS THAT GUARANTEE FOR FIVE YEARS SO WE HAD A GREAT DEAL. SO WE'RE ESTIMATING THAT IT'S GONNA HAVE AN INCREASE BECAUSE EVERY SINGLE INSURANCE IS BEEN GOING UP. SO WE'RE GOING TO HAVE A LITTLE INCREASE THERE. OTHER THAN THAT REALLY ALL THE OTHER BENEFITS THAT WE HAVE ARE NOT FOR BID UNTIL EITHER 2020 OR  2021. SO THAT'S THE INCREASE THAT WE FORESEE. ONE THING I WOULD LIKE TO ADD AND MENTION IS FOR THIS FISCAL YEAR WE DID ADD A NEW POSITION OR WE RECLASSIFIED TO BE TECHNICALLY CORRECT. A NEW POSITION AND IT'S CALLED TED. THE ACRONYM IS TED WHICH IS A A TRAINING AND EMPLOYEE DEVELOPMENT ADMINISTRATOR. AND WHAT THAT PERSON DOES BASICALLY THE MAIN JOB FUNCTION IS TO BE THE LIAISON FOR ALL OF THE TRAINING INITIATIVES THAT WE HAVE GOING ON CITYWIDE WITH EACH DEPARTMENT.

HOWEVER EACH DEPARTMENT AS WAS PREVIOUSLY MENTIONED THEY HAVE THEIR OWN TRAINING THAT'S ALREADY SET FORTH IN THEIR BUDGETS. HOWEVER THIS WOULD BE A LATE LIAISON THAT WOULD ASSIST THEM BECAUSE SOME DEPARTMENTS SUCH AS MAYBE POLICE AND FIRE HAVE CERTAIN ACCREDITATIONS THAT THEY HAVE TO MAINTAIN. SO WE WOULDN'T DO ANYTHING WITH THOSE. HOWEVER WE HAVE PTSD TRAINING. WE HAVE FMLA. WE HAVE SEXUAL HARASSMENT TRAINING AND DIFFERENT TRAININGS AND COMPLIANCES AND FEDERALLY MANDATED TRAININGS THAT THIS PERSON WOULD BE RESPONSIBLE FOR WITH EACH OF THE DEPARTMENTS. IS THAT LISTED UP THERE? IS THAT JUST A SEPARATE ITEM THAT.

ALREADY IN PLACE. I JUST WANTED TO MENTION THAT. THANK YOU. AND FOR OUR BUDGET SUMMARY WE HAVE WORK PLAN AND CHANGES TO THE FOLLOWING: REVENUE ACCOUNT. ALL OF OUR REVENUE ACCOUNT IS WELLNESS BASED. EXPENDITURES ARE BASED ON BUDGET PRIORITIES. AND AS STEPHANIE MENTIONED OUR FULL TIME EMPLOYEE ACCOUNT IS GOING TO INCREASE. THAT SAYS BY 5 PERCENT BUT TECHNICALLY IT IS .37. AND PART OF OUR H.R. ORGANIZATIONAL CHART YOU CAN SEE IF I KNOW IT'S. IT'S REALLY TINY. IT'S REALLY REALLY TINY. THAT'S WHY I WEAR GLASSES. OK. SO WE HAVE THE HUMAN RESOURCES DIRECTOR, YOURS TRULY. AND LIKE I ALLUDED TO EARLIER WE HAVE TWO DIVISIONS. WE HAVE OUR PERSONNEL DIVISION WHICH WOULD CONSIST OF MS. STEPHANIE  SANABRIA OUR H.R. MANAGER AND THEN WE HAVE AN H.R. ANALYST 1, H.R. ANALYST 2 AND I'M SORRY TWO H.R.

ANALYSTS 1'S AND AN H.R. ANALYST 2. ON THE BENEFITS DIVISION WITH MS. ALEX BLUTO WE HAVE A BENEFITS COORDINATOR. WE ALSO HAVE TWO BENEFITS ANALYST AND THEN I HAVE MY ADMINISTRATIVE SECRETARY. EARLIER STEPHANIE MENTIONED THE PART TIME H.R. CLERK THAT WE ARE LOOKING TO INCREASE TO FULL TIME. SO I AM OPEN FOR ANY QUESTIONS THAT YOU MAY HAVE. DOES ANYBODY HAVE ANY QUESTIONS? I'VE GOT A COUPLE. OKAY. SO IF YOU'D LIKE YOU WANT TO START FIRST ASHLEY?. THANK YOU. YOU MENTIONED THAT YOU'RE GOING TO IMPLEMENT A TED POSITION RIGHT? WELL IT HAS ALREADY BEEN

[01:25:01]

THE ONLY WAY YOU MAINTAIN THAT IS IF YOU HAVE A TRAINING PLAM. CORRECT. THAT IDENTIFIES WHERE THE GAPS ARE AND.

TIME TO ENSURE THAT YOU CLOSE THOSE GAPS. THAT IS CORRECT. THE OTHER QUESTION THAT I HAVE IS THE COMPENSATION STUDY. SO YOU GONNA SPEND $45,000 TO TELL YOU THAT OVERALL YOUR A HALF A MILLION OR A MILLION DOLLARS BEHIND EVERYBODY ELSE. NEXT QUESTION IS THE CITY MANAGER ONCE YOU IDENTIFY YOUR HALF A MILLION TO A MILLION DOLLARS BEHIND EVERYBODY ELSE HOW THE HECK ARE YOU GOING TO FUND THAT? ROAD PROGRAM. JUST KIDDING.

ROAD PROGRAM. JUST KIDDING. THAT IS ONE OF OUR CHALLENGES WHEN WE LOOK AT OVERALL OUR NEEDS ARE IN THE BUDGET AND THE PROCESS THAT WE GO THROUGH TO FIND OUT WHAT OUR REVENUES ARE WHEN THEY'LL GET THAT. AND WHEN WE'LL GET OUR DEBTS AND OUR CONTRACTS THINGS WE'RE ON THE HOOK TO PAY FOR THAT UPFRONT AND WE LOOK AT OUR PERSONNEL. YOU'RE GIVENS. AND YOUR VARIABLES COME FROM THERE AND THEN THAT IS A CHOICE AND  THAT'S A PRIORITY THAT WE'D HAVE TO PUT INTO THE ORDER OF ALL THE OTHER THINGS THAT WE HAVE ON THE PLATE FOR ALL OF OUR DEPARTMENTS. AND THE QUESTION THEN BECOMES AT WHAT COST OR AT. WE USE DIFFERENT METHODOLOGIES. YOU CAN STEP IT UP OVER TIME OR YOU CAN MAKE THAT INVESTMENT IN ONE FELL SWOOP. THE QUESTION IS HOW FAR THAT GAP IS. THAT WILL DETERMINE WHETHER OR NOT YOU'RE GOING TO DO IT IN BABY STEPS OR IF YOU'RE JUST GOING TO EAT  THE WHOLE ELEPHANT AT ONE TIME. RIGHT. THAT DEPENDS ON THE CONTRACTS THAT ARE IN PLACE FOR THE FOUR UNITS AND THEN PLUS YOUR GENERAL EMPLOYEES SO THERE'S FIVE REALLY UNITS THAT WE HAVE TO CONSIDER ON HOW THEY ARE WRITTEN AND WHEN THEY OPEN AND WHEN THEY CLOSE. AND THAT LEADS ME TO ANOTHER QUESTION AND I'LL SHUT UP THEN. SO WHEN  DO THOSE CONTRACTS TERM OUT FOR POLICE FIRE REGULAR UNION? [INAUDIBLE] BLUE AND [INAUDIBLE] WHITE NEGOTIATIONS ARE JUST OPENING ON THOSE ACTUALLY. CORRECT. THIS WEEK AND OUR FOP AND OUR IAFF ARE GOOD UNTIL? 2021. THANKS.

ANY OTHER QUESTIONS? AARON. FIRST OF ALL I DO WANT TO NOTE THAT I REMEMBER ACTUALLY MAKING A MOTION AND SUGGESTING THAT WE WENT THROUGH TO MAKE THE SUGGESTION FOR THE CLASSIFICATION COMPENSATION STUDY. I DO FEEL THAT'S A VERY VALUABLE TOOL THAT NEEDS TO BE DONE. AS YOU'VE NOTED BEFORE THAT WE'VE TRAINED AND PEOPLE HAVE LEFT AND BECAUSE WE'RE NOT AS COMPETITIVE THAT CAN SHOW US WHERE OUR DEFICIENCIES ARE. CORRECT. SO 

[01:30:03]

THANK YOU. ANY OTHER QUESTION?. OKAY. ONE MORE? ONE MORE? YOU SAID.

I DIDN'T SEE ANY INCREASES FOR HEALTH INSURANCE. I KNOW HEALTH INSURANCE IS NOT UP FOR RENEWAL. BUT TYPICALLY WHETHER THEY'RE UP FOR RENEWAL THAT DOES NOT STIPULATE THAT YOUR CLAIMS COSTS OR YOUR EXPERIENCE DOES NOT PRECLUDE AN INCREASE THE FOLLOWING YEAR AND IT'S ODD FOR MOST GOVERNMENTS NOT TO HAVE. AS A MATTER OF FACT ANY ORGANIZATION NOT TO HAVE AN INCREASE IN YOUR HEALTH INSURANCE. SO CAN YOU LET ME KNOW WHAT'S GOING ON THERE?  OKAY. SO I CAN TAKE IT BACK TO WHERE I WORK AT.[LAUGHTER] ABSOLUTELY.

FOR THE INDUSTRY NORMAL I MEAN THE BASICALLY. HOW CAN I SAY THIS? THE AVERAGE IN THE INDUSTRY IS IT ALLOWS FOR ABOUT A 10 PERCENT INCREASE. SO THAT'S ACROSS THE BOARD. THAT'S THE AVERAGE INDUSTRY STANDARD IS WHAT I'M TRYING TO SAY. HOWEVER DUE TO NEGOTIATIONS WITH BOTH THE FOP AND THE IAFF PART OF THE NEGOTIATIONS WAS THAT WE MAINTAIN OR HOLD THEIR INSURANCE RATE AT A CERTAIN COST FOR AT LEAST I BELIEVE IT WAS. AND DON'T QUOTE ME ON THIS I BELIEVE IT WAS TWO YEARS WITH THE THIRD YEAR AS A REOPENER. AND WHAT WE'RE GOING TO DO TO KIND OF MAKE SURE THAT WE MAINTAIN THOSE COSTS BECAUSE AS WE ALL KNOW HEALTH INSURANCE COSTS NEVER DECREASE. LIKE GAS PRICES GO UP AND DOWN YOU NEVER SEE A DECREASE IN HEALTH INSURANCE BUT AT LEAST WE CAN STABILIZE IT. AND IN STABILIZING IT WE WANTED TO OFFER INCENTIVES SUCH AS OFFERING THE HSA FOR THE HIGH DEDUCTIBLE HEALTH PLAN. SO NOW WE'RE GOING INTO NEGOTIATIONS AS THE CITY MANAGER HAD ALLUDED TO THAT WILL START ON APRIL THE 19TH. SO WE REALLY DON'T KNOW AT THIS JUNCTURE YOU KNOW HOW THAT'S GOING TO PAN OUT. BUT WE WE WILL DO EVERYTHING THAT WE POSSIBLY CAN WITHIN OUR MEANS TO MAKE SURE THAT THE RATES ARE STABILIZED. THANK YOU. YOU'RE WELCOME. ANY MORE QUESTIONS? ALL RIGHT. THANK YOU VERY MUCH. THANK YOU. THANK YOU VERY MUCH FOR A NICE PRESENTATION LADIES. WE HAVE GROWTH MANAGEMENT. GOOD EVENING. MY NAME IS LARRY BRADLEY. I'M THE NEW DIRECTOR OF GROWTH MANAGEMENT. I'M ON DAY 7 SO I'M GOING TO DEFER TO SOME OF MY STAFF WHO ARE THE ONES DOING ALL THE HARD WORK AND PUTTING THIS PRESENTATION TOGETHER. WITH ME IS PATRICK MURPHY ASSISTANT DIRECTOR. JOSEPH HOFFKINS THE BUILDING DIVISION MANAGER AND JOY BARNETT IS THE OFFICE MANAGER FOR BOTH BUILDING AND CODE COMPLIANCE. SO I'M GOING TO TURN IT OVER TO THEM SINCE THIS IS MOSTLY THEIR WORK. I'M JUST HERE TO SUPPORT THEM AND HOPEFULLY GET THIS BUDGET APPROVED EVENTUALLY AND IF THERE'S ANY QUESTIONS THEY'LL BE THE ONES TO ANSWER IT. NICE TO MEET YOU. NICE TO MEET YOU.

THANK YOU. AND WELCOME BY THE WAY. OH THANK YOU. GOOD EVENING. AS MR. BRADLEY STATED I AM

[01:35:01]

MYSELF. WE HAVE A PLANNER 2, OUR FLOODPLAN ADMINISTRATOR, 2 PLANNING SPECIALISTS AND AN ADMINISTRATIVE SECRETARY. SO ONE OF OUR GOALS RIGHT NOW IS WE NEED TO HIRE A NEW PLANNER 2 WHICH IS ACTUALLY CURRENTLY BUDGETED. WE HAVE ONLY TWO FULL TIME PLANNERS AND NOW WE HAVE A DIRECTOR. BEEN HERE SEVEN DAYS AND TWO PLANNING SPECIALISTS. SO FOR COMPARATIVE ANALYSIS IF YOU LOOK AT THE CITY OF MELBOURNE THEY HAVE A PLANNING DIRECTOR TWO SPECIALISTS AND FOUR FULL TIME PLANNERS. THEY HAVE 82,000 PEOPLE IN THEIR CITY AND THEY'RE KIND OF HEMMED IN WITH OTHER MUNICIPALITIES SO THEIR GROWTH POTENTIAL IS NOT VERY GREAT.

WE HAVE 115,000 PEOPLE IN PALM BAY WITH A PROJECTED BUILD OUT POPULATION OF ABOUT 300,000. SO TO SAY THE OTHER PLANNER 2 AND MYSELF DON'T GET A LOT OF SLEEP IS AN UNDERSTATEMENT. SO WE NEED TO HIRE SOME MORE STAFF LIKE CRITICALLY. IN ADDITION WE WANT TO HIRE ANOTHER DATA ENTRY CLERK AND THAT POSITION WILL BE FUNDED BY THE ELIMINATION OF OUR ENGINEER 3 POSITION. THAT WAS BUDGETED IN THE PAST ADMINISTRATION TO DO PLAN REVIEW FOR STORMWATER DRAWINGS FOR SITE PLANS AND SUBDIVISIONS. THAT POSITION IS NO LONGER GOING TO BE FILLED. PUBLIC WORKS DEPARTMENT IS GONNA BE TAKING THAT ROLE BACK OVER AND PERFORMING THAT REVIEW. SO THERE'S ACTUALLY GOING TO BE A COST SAVINGS ABOUT $34,000 BY RECLASSIFYING THAT ENGINEER 3 TO A DATA ENTRY CLERK. SO WE'RE GIVING MONEY BACK TO THE GENERAL FUND. IN ADDITION WE CURRENTLY FUND TWO ENGINEERING CONSULTANT CIVIL ENGINEERS THAT DO THOSE REVIEWS OF STORMWATER DRAWINGS. WE ARE PHASING THAT OUT AND THAT'S GOING BACK TO PUBLIC WORKS. SO WE'RE SPENDING ROUGHLY ABOUT $10,000 A MONTH ON THOSE CONSULTANTS. AND AS NEW PROJECTS COME IN THEY GO TO PUBLIC WORKS. THE CONSULTANTS RIGHT NOW WILL FINISH THEIR PROJECTS AND WE WILL PHASE THEM OUT. SO ALL THAT MONEY WILL BE GOING BACK AND STAYING IN THE GENERAL FUND. SO WE'RE ONE OF THE FEW DEPARTMENTS THAT'S ACTUALLY GIVING MONEY BACK INSTEAD OF ASKING MORE THAN WHAT WE'VE ACTUALLY BEEN BUDGETED. MOVING ON TO HOUSING AND COMMUNITY DEVELOPMENT SERVICE. SO THIS IS ACTUALLY COMPLETELY FUNDED THROUGH STATE AND FEDERAL GRANT ASSISTANCE PROGRAMS. THIS IS NOT ANY EFFECT ON THE GENERAL FUND ITSELF BUT THEY GET MONEY THROUGH THE COMMITTEE DEVELOPMENT BLOCK GRANT MONEY WHICH IS A FEDERAL PROGRAM PROVIDING ASSISTANCE FOR PUBLIC SERVICES FOR ECONOMIC DEVELOPMENT JOB CREATION. THE HOME DOWN PAYMENT ASSISTANCE AND HOME ASSISTANCE FOR HABITAT FOR HUMANITY THOSE ARE BOTH FEDERAL PROGRAMS AS WELL AS IS THE NSP NEIGHBORHOOD STABILIZATION PROGRAM WHICH WE USE TO ACQUIRE FORECLOSED HOMES AND REHAB THEM AND RESELL THEM. THE STATE FUNDED PROGRAMS THE SHIP WHICH IS STATE HOUSING INITIATIVE PROGRAM. THAT FUNDS ARE USED TO HELP FIRST TIME HOMEBUYERS FOR DOWNPAYMENT ASSISTANCE FOR REHABBING OWNER OCCUPIED STRUCTURES FOR SPECIAL NEEDS REHAB SUCH AS HANDICAPPED ACCESSIBILITY INTO THE HOME AND DEVELOPMENT

[01:40:03]

THAT'S ALL GRANT PROGRAM. SO I COVERED TWO DIVISIONS, COVERED THEM QUICKLY. I KNOW WE'VE GOT OTHERS BEHIND ME. PUBLIC WORKS. YOU'RE ALL READY TO TALK TO PUBLIC WORKS. SO IF YOU HAVE ANY QUESTIONS BEFORE I TURN IT OVER TO BUILDING I'D BE HAPPY TO ANSWER OR TRY TO ANSWER THEM. 3 AND INSTEAD FILL A DATA ENTRY CLERK SO THAT'S THIRTY FOUR THOUSAND THAT GOES RIGHT BACK INTO IT. AS WE PHASE OUT OUR CONSULTANTS WE'RE NOT GOING TO BE PULLING THAT MONEY FROM THE GENERAL FUND SO THAT'S GOING TO GO BACK INTO THAT. THAT'S ABOUT AN AVERAGE OF 10,000 A MONTH THAT WE PAY ON THAT. SO THAT'S GOING TO STAY IN THE GENERAL FUND CAN BE USED FOR OTHER NEEDS. QUESTION. YOU WERE MENTIONING WE'RE GOING TO BE PURCHASING HOMES. WHERE AND WHY AND WHAT WAS THAT AGAIN? THE PLAN IS TO PURCHASE HOMES WITHIN THE CIMARRON CIRCLE OFF OF KNECHT. IT'S IN AN OLD NEIGHBORHOOD THAT'S BUILT ON AN OLD TRIBUTARY OFF OF  TURKEY CREEK AND THERE ARE SEVERAL HOMES IN THERE THAT FLOOD ON A CONTINUOUS BASIS. AND SO THE PLAN IS TO PURCHASE THOSE HOMES AND TAKE THEM OFF OF THAT CONSTANT NEED TO REBUILD AND TO GET INSURANCE FOR THEM. IT'S A FUNCTION THAT THE COUNCIL HAS APPROVED THROUGH THE PROGRAM OF THE CDBG SHIP FUNDS. I CAN ALSO ATTEST I ACTUALLY AM GOOD FRIENDS WITH ONE OF THE NOW FORMER HOMEOWNERS ON THAT STREET. AS I WAS IN HIS HOUSE HELPED CUTTING OUT THE DRYWALL AND EVERYTHING AFTER THIS MOST RECENT YEAR. THIS WAS HIS THIRD TIME REDOING HIS HOME AND THAT ENTIRE STREET IS IN DIRE STRAITS MULTIPLE OF THEM. IT DOES NEED TO BE ULTIMATELY EVACUATED REDONE AND THEN COME BACK TO AND THAT'S OBVIOUSLY THE STEPS THAT ARE BEING TAKEN PLACE AND I'M GLAD TO HEAR IT. YEAH THAT'S WHAT THAT PROGRAM WAS ACTUALLY CREATED FOR WAS TO REMOVE SOME OF THESE STRUCTURES THAT ARE CONSTANTLY HAVING TO REBUILD.  THEY'RE BEING USED IN OTHER STATES IN AREAS THAT ARE PRONE TO TORNADOES LIKE TORNADO ALLEY AND HERE FOR US IT'S A LOT OF FLOODING AREAS. AND FEMA HAS SET THAT MONEY ASIDE TO REMOVE THE STRUCTURES FROM THOSE CRITICAL ZONES. VERY GOOD. THANK YOU. THANK YOU. ALL RIGHT. I'LL TURN IT OVER TO MR. HOFFKINS OUR BUILDING ADMINISTRATOR. NOW WE'LL SEE IF I CAN GET IT TO WORK. I'M JOE HOFFKINS I'M THE BUILDING CODE ADMINISTRATOR FOR THE BUILDING DIVISION AND I ALSO OVERSEE CODE COMPLIANCE. WHAT WE DO IS THE BUILDING MISSION IS WE  PROCESS PERMIT APPLICATIONS. THAT'S WHAT WE DO. WE ENFORCE A FLORIDA BUILDING CODES AND THE ANY LOCAL BUILDING CODES WE HAVE IN EFFECT. WE DO PLAN REVIEWS BUILDING INSPECTIONS AND COMMUNITY EDUCATION.

THAT'S WHAT THE FUNCTION IS OF THE BUILDING DEPARTMENT. WE MAKE SURE THAT THE STRUCTURES ARE PERMITTED PROPERLY AND THAT THEY'RE INSPECTED AND THEY'RE SAFE TO LIVE IN. CODE COMPLIANCE THE OTHER SECTION I TAKE CARE OF WE PROCESS CODE COMPLAINTS INVESTIGATE CODE VIOLATIONS COMMUNITY EDUCATION AGAIN PROCESS UNRESOLVED CODE VIOLATIONS FOR CODE  COMPLIANCE UNRESOLVED CODE CASES WITH THE MAGISTRATES. WE HAVE A MAGISTRATE. WE ALSO HAVE A BOARD A CODE ENFORCEMENT BOARD. AND UNRESOLVED CODE VIOLATIONS GET LIENS PLACED ON THE PROPERTY. IT FOLLOWS WITH THE

[01:45:04]

THEY JUST LOOK FOR THE LITTLE BIRDS. OUR NEW SOFTWARE THAT'S GONNA BE GOING IN EFFECT FOR THE PERMITTING PROCESS WHICH WILL BE UTILIZED BY CODE ENFORCEMENT AND ALSO WITH GROWTH MANAGEMENT THAT ADDS TO THE BUILDING DIVISION AN ANNUAL SOFTWARE MAINTENANCE OF JUST UNDER 50,000. $49,663 THAT'S WHAT IT COSTS FOR THE MAINTENANCE OF IT. AND THEN WE HAVE SOME ADDITIONAL NEW EQUIPMENT AND SERVICE REQUESTS THAT GO ALONG WITH THE NEW SOFTWARE IPADS BROADBAND. SO THIS IS ALL CREATING. IT'S ALL  CLOUD BASED. AND THIS ALLOWS OUR INSPECTORS TO BE LIVE OUT IN THE SYSTEM. SO AS THINGS ARE BEING DONE AND APPROVED EVERYTHING IS RIGHT THEN AND THERE WHILE THEY'RE THERE. THEY DON'T HAVE TO WAIT TO COME BACK IN AND PEOPLE NO LONGER WAIT.

COMPLIANCE DIVISION. WE'VE GOT SOME INCREASES FOR CODE COMPLIANCE. AGAIN THEIR PORTION OF THE SOFTWARE MAINTENANCE FOR THE NEW TRACKING SYSTEM IS GOING TO BE $10,185. THEY AGAIN HAVE THE COST OF THE NEW EQUIPMENT AND THE SERVICES WITH THEIR IPADS BROADBAND SERVICE. AND THAT'S GOING TO BE AROUND $6300. THE BUILDING PORTION OF THEIRS WAS GOING TO BE $9,060. THIS IS KIND OF THE SUMMARY HERE.

ESTIMATED REVENUES FOR FY20 ARE ESTIMATED TO BE $3,328,900 FOR BUILDING. EXPENDITURES 2.267 MILLION INCLUDES A REQUESTED INCREASE IN OPERATING MAXIMUMS. CURRENTLY WE HAVE 21 FULL POSITIONS. CURRENT PART TIME AND WE HAVE ONE. WE HAVE SEVERAL VACANCIES THAT WE'RE WORKING ON RIGHT NOW. SO THIS IS ALL PART OF THE BUDGET. WE'RE WORKING ON  A PART TIME COMMERCIAL PLANS EXAMINER, A DEPUTY BUILDING OFFICIAL POSITION A BUILDING INSPECTOR 3 AND TWO INSPECTOR 2S AND A DATA ENTRY CLERK. THE BUILDING CODE COMPLIANCE INSPECTOR THAT WE HAVE THERE IS GOING TO GO AWAY. WE'VE DETERMINED WE DON'T HAVE A NEED FOR THAT. THE MONEY DOESN'T GO BACK TO THE GENERAL FUND.

BUILDING DIVISION IS A TYPE OF ENTERPRISE FUND. SO WE'RE SELF SUPPORTING.

WE DON'T TAKE ANYTHING OUT OF THE GENERAL FUND. WE STRICTLY GO ON THE REVENUES AS PERMITS. AND I'M NOT SURE HOW MANY YEARS IT'S BEEN THAT WAY BUT WE HAVEN'T USED ANY GENERAL FUND MONEY IN SEVERAL YEARS. SO IT'S ALL USER BASED FEES. AND A PART TIME DATA ENTRY CLERK FOR BUILDING. RIGHT IT'S DIFFICULT FINDING THESE TYPE OF PEOPLE SO WE'RE STILL WORKING AT IT. WE'VE BEEN LOOKING AT IT FOR A WHILE. I'VE ENTERTAINED A FEW PEOPLE THAT WE'RE GOING TO HAVE STARTING FOR INSPECTORS BUT AGAIN JUST LIKE THEY'RE HAVING TROUBLE FINDING PLANNERS WE HAVE TROUBLE FINDING BUILDING INSPECTORS BECAUSE OF THE STATE REQUIREMENTS ON THEIR LICENSING AND HOW MANY YEARS THEY HAVE TO HAVE IN SERVICE BEFORE THEY CAN GET LICENSES AND TAKE ALL THE TESTS. CODE COMPLIANCE  THEIR ESTIMATED REVENUE IS ABOUT 155,000. REVENUES ARE AN IMPORTANT THING AT LEAST IN MY OPINION ON CODE COMPLIANCE BECAUSE WE'RE NOT THERE TO FIND PEOPLE. WE'RE THERE TO MAKE THINGS IN COMPLIANCE WITH LOCAL ORDINANCES AND RULES AND REGULATIONS AND MAKE IT A BETTER COMMUNITY. SO IT'S REALLY NOT SOMETHING

[01:50:03]

THAT INCLUDES THE INCREASE OF THE OPERATING AND THE POSITION DOWNGRADE. NOW I RUN TWO FUNDS. THE BUILDING DIVISION IS AN ENTERPRISE FUND. CODE COMPLIANCE IS A GENERAL FUND SO THEY GET THEY GET THE TAX MONEY END OF IT. THE ESTIMATED BUDGET 795,000.

CURRENT PART TIME POSITIONS ARE ELEVEN. THERE'S A PART TIME SECRETARY.  WE'RE GOING TO BE ELIMINATING THIS YEAR A CODE COMPLIANCE TECHNICIAN.  I'VE BEEN HERE FOR ELEVEN MONTHS AND BEEN DOING THIS SINCE THEN AND I'VE DETERMINED THAT WE ARE NOT IN NEED FOR THAT. THERE'S NOT A NEED FOR THAT INDIVIDUAL. SO WE'RE GOING TO ELIMINATE THAT POSITION AND THEN I'VE BEEN IN DISCUSSIONS WITH UPPER MANAGEMENT AND WE'VE DECIDED NEXT YEAR WE'RE GOING TO REMOVE ONE CODE COMPLIANCE OFFICER BECAUSE WITH OUR NEW SOFTWARE THAT'S COMING IN AND THE NEW SYSTEMS THAT WE'VE PUT IN PLACE THERE THE SIX THAT I HAVE RIGHT NOW. I HAVE ONE VACANT SPOT.

WE'RE GOING TO ELIMINATE THE VACANT SPOT. WE HAVE MORE THAN ENOUGH TO COVER THE CITY RIGHT NOW. OUR NEW SOFTWARE IS GOING TO MAKE A MAJOR DIFFERENCE IN THAT. NOW WE'RE LOOKING TO FILL THE CODE COMPLIANCE SUPERVISOR BUT THAT'S GOING TO BE IT FOR THEM. SHORT SWEET TO THE POINT. I'M NOT A BIG FLUFF PERSON. SO IF YOU GOT QUESTIONS GO FOR IT. I DON'T HAVE ANY QUESTIONS FOR YOU. DOES ANYBODY ELSE HAVE ANY QUESTIONS FOR THIS NICE GENTLEMAN? I DO HAVE ONE. I'M LOOKING AT THE ANNUAL SOFTWARE MAINTENANCE THE 49,663.  FIRST I WANNA SAY I APPRECIATE THE PRECISE NUMBERS. MY GOODNESS ROUNDED OFF I APPRECIATE THAT. SECONDLY I SEE ANNUAL. WHAT CHANGE TO MEANS THIS IS NOW AN ASK FOR A NEW TO COVER THE ANNUAL MAINTENANCE. THIS IS A PART OF THE SOFTWARE. I MEAN WE'VE PAID FOR THE ADDITIONAL SOFTWARE. OK. SO THIS IS A NEW ANNUAL COST FOR NEW SOFTWARE. IT'S APPROVED LAST YEAR FOR PURCHASE UNDER THE I.T. DEPARTMENT. BUT SINCE HE'S AN ENTERPRISE FUND HE HAS TO TAKE ON THE MAINTENANCE AS WELL. IT WAS SHARED COST WITH THE BUILDING DEPARTMENT WHEN WE PURCHASED IT AS WELL SO THIS IS JUST AN ANNUAL MAINTENANCE TO ENSURE WE GET THE UPDATES AND WE KEEP COMPLYING WITH CODES AND SOFTWARE AND WHATNOT SO IT'S A SOFTWARE MAINTENANCE THAT WE OWN. AND WE DO THE BIGGEST PORTION OF THE MAINTENANCE BECAUSE WE'RE THE PRIMARY USER. I MEAN THAT'S THAT'S WHAT IT AMOUNTS TO. WE'RE THE BIGGEST USER OF IT. THANK YOU VERY MUCH FOR CLARIFYING. IS THAT RECURRING THEN  GOING FORWARD? YES MA'AM. SO WE'LL BE SEEING THAT AS JUST PART OF THE WHOLE. BECOME PART OF HIS BASE BUDGET ONGOING BECAUSE IT'S CONTRACTUAL SINCE WE DO THE SUPPORT AND MAINTENANCE ON IT AND WE'LL DO CPI'S IF THEY ARE REQUIRED. SO IT'S A FUNCTION OF I.T. AND A FUNCTION OF THE MARKETPLACE WHERE THEY GET THEIR MONEY FOR US CALLING FOR HELP. THANK YOU. YOU'RE WELCOME. THANK YOU.

TRAINED. POLICE DEPARTMENT TAUGHT ME TO RUN FAST. [LAUGHTER] ALL RIGHT. EVERYONE MY NAME'S BARNEY WEISS. I'M THE INTERIM PUBLIC WORKS DIRECTOR. AND TODAY I'D LIKE TO GIVE YOU AN OVERVIEW OF THE PUBLIC WORKS DEPARTMENT. AND FIRST OFF I'D LIKE TO START WITH OUR MISSION STATEMENT. I KNOW YOU SEE IT UP THERE. IT'S PRETTY BIG. WE'RE HERE TO SERVE WITH PRIDE AND CONTRIBUTE TO THE ATTRACTIVE CITY WITH A CLEAN ENVIRONMENT QUALITY ROADS TRAILS WELL MAINTAINED AND UPGRADED INFRASTRUCTURE PLANNED AND BUILT FOR GROWTH ENSURES SATISFIED CUSTOMERS BY PROVIDING SAFE STREETS AND CONVENIENT TRAVEL. PROVIDING EMERGENCY RESPONSE AND RECOVERY HELPING CITY DEPARTMENTS TO BE SUCCESSFUL. PROTECTING COMMUNITY INTERESTS AND PROPERTY AND DEVELOPING COMMUNITY PARTNERSHIPS. BIG  MISSION STATEMENT BECAUSE WE'RE A VERY BIG ORGANIZATION WITH A LOT OF RESPONSIBILITY. SO THAT'S KIND OF WHO WE ARE. MY GENERAL FUND DEPARTMENT HAS FIVE DIVISIONS. MY ADMINISTRATIVE DIVISION WHICH IS MY FINANCE TEAM, THE PEOPLE THAT WORK MY FRONT OFFICE AREA BASICALLY MY RIGHT HANDS THAT MAKE EVERYTHING COME TOGETHER. THE ENGINEERING AND SURVEY DIVISION. I TEASE THOSE GUYS ALL THE TIME BECAUSE THE SERVER GUYS THINK THAT THEY'RE THE PEOPLE THAT CREATED THE CITY OF PALM BAY

[01:55:03]

170 TRAFFIC STREET LIGHTS. WE HAVE ALSO 2,600 STREET AND STOP SIGNS THAT WE NEED TO MAINTAIN JUST TO KEEP EVERYONE SAFE. SO THAT'S JUST SOME OF A LITTLE TASTE OF WHAT GOES ON WITHIN PUBLIC WORKS. OUR INFRASTRUCTURE DIVISION A FULL LEVEL OF MAINTENANCE REPAIR FOR POTHOLES SIDEWALKS BRIDGES AND SO ON. 250 MILES OF SIDEWALKS AND TRAILS OUR CITY HAS. THAT'S WHAT WE'RE RESPONSIBLE FOR MAINTENANCE. THAT'S TRIPPING HAZARDS ALL THOSE THINGS TO MAKE SURE THE SIDEWALKS ARE SAFE. WE HAVE 17 VEHICLE BRIDGES WITHIN OUR CITY.  I DON'T KNOW IF ANYBODY KNOWS THAT. AND 14 PEDESTRIAN BRIDGES. SO IT'S PRETTY IMPRESSIVE HOW BIG WE ARE AS A CITY AND IT'S EVEN MORE IMPRESSIVE OF HOW MUCH MY TEAM DOES IN PUBLIC WORKS. OUR STORMWATER UTILITY FUND ENGINEERING AND SURVEYING. AGAIN WE HAVE SOME REDUNDANCY THERE BUT IT BASICALLY HAS TO GO TO UTILITY FUND.

CUSTOMER SERVICE. WE HAVE TWO LADIES THAT HAVE TAKEN ALL OF OUR CALLS AND AGE US.

I CAME FROM A POLICE LIFE WITH A COMM CENTER. THESE ARE MY TWO COMM CENTER LADIES.

MOSTLY EVERYONE WHO CALLS IN IS NEVER HAPPY AND EITHER THEY BELIEVE IT'S FLOODING OR WE HAVEN'T DONE SOMETHING. BUT LAST YEAR THEY HANDLED 13,000 CALLS FOR SERVICE TWO LADIES THROUGH TAKING CARE OF ALL THE DIFFERENT THINGS WE'RE RESPONSIBLE FOR IN THE CITY. OUR PHYSICAL ENVIRONMENT DIVISION PROVIDES FULL LEVEL OF MAINTENANCE FOR ALL CITY CANALS AND SWELLS. JUST SO WE ALL KNOW 120 MILES OF CANALS WE HAVE IN OUR CITY. JUST LITTLE THINGS THAT LATER ON IN YOUR TIMES WHEN YOU'RE WORKING THROUGH THIS OR ANY OTHER BUDGET PROCESSES IT'S A BIG PLACE THAT WE'RE TAKING CARE OF. AND LIKE MS. MORRELL ALWAYS TELLS US IT'S A HOTEL AND WE'RE GONNA PROVIDE SERVICES. WE'VE GOT A LOT OF BEDS TO MAKE AND A LOTTA HALLWAYS TO SWEEP. SO OUR INFRASTRUCTURE DIVISION PROVIDES ALL LEVELS OF MAINTENANCE AND REPAIR FOR STORMWATER CONTROL DEVICES. THOSE ARE YOUR BAFFLE BOXES YOUR UNDER STREET CONVEYANCE PIPES THOSE TYPE OF THINGS. OUR SOLID WASTE FUND. OUR SOLID WASTE FUND IS MY MOST FAVORITE FUND. THIS IS WHERE THE CITIZENS IN OUR COMMUNITY WE GET TO TAKE CARE OF ALL OF THE SOLID WASTE. WE PROVIDE CART DELIVERY INVENTORY CART MAINTENANCE 34,000 ACTIVE ACCOUNTS A MONTH IS WHAT WE MAINTAIN IN THIS CITY. SO PRETTY NEAT. OUR CUSTOMER SERVICE PIECE FOR THIS IS A PARTNERSHIP WITH UTILITIES. WE ARE SO FORTUNATE IN PUBLIC WORKS. ALL THE CUSTOMER SERVICE AND UTILITIES WE HAVE ONE AND A HALF ANSWERING THE PHONE. SO IT'S A PARTNERSHIP WITH MR. LITTLE AND HIS TEAM. IT'S BEEN SUCCESSFUL AND IT'S REALLY HELPED OUR PROGRAM MOVE FORWARD. FLEET SERVICES. SOMETHING THAT'S ACTUALLY VERY CLOSE TO MY HEART. WHEN I STARTED 23 YEARS AGO I STARTED AS A DIESEL MECHANIC IN FLEET SERVICES AND NOW YOU KNOW I GET TO BE THE COACH OF PUBLIC WORKS. I'M VERY FORTUNATE. BUT 600 VEHICLES WE MAINTAIN IN THIS CITY WITH 11 MECHANICS. WE'RE VERY VERY EFFICIENT IN THAT AREA. AND THE CRAZY PART IS WE GOT SOME VERY OLD VEHICLES THAT NEED A LOT OF WORK BUT THESE GUYS WE HAVE THE SHARPEST MECHANICS. WE'RE SO SO FORTUNATE. A LOT OF THEM 20 30 20 SOME YEARS OF EXPERIENCE EACH. I'M NOT GOING TO GO IN COMPLETE DETAIL OF OUR BUDGET. $48 MILLION WHAT I CALL UNDER MANAGEMENT. THERE'S DIFFERENT FUNDS THAT COMES FROM. WE GOT THE GENERAL FUND. 5.4 MIL. STORM WATER UTILITY 14.2. SOLID WASTE WHICH IS OUR PASS THROUGH ACCOUNT 6 MILLION.

FLEET 4.6 WHICH IS AN ALLOCATION OF ALL THE DIFFERENT DEPARTMENTS THAT PAY IN SO WE MAINTAIN OUR VEHICLES FOR. AND THEN WE HAVE OUR TIF AND CIP AT 17.8 MILLION. JUST ROUNDING SOME QUICK NUMBERS. THAT BRINGS US TO $48.3 MILLION PLUS. SO MY ORGANIZATION. THIS IS SOMETHING I'M ALSO VERY PROUD OF. WE DO HAVE A VACANT DIRECTORS POSITION AND MY BOSS AND YOU'RE WORKING TO INTERVIEW SOME PEOPLE THIS FRIDAY. SO I'M PRETTY SURE WE'RE GONNA HAVE SOME NEW LEADERSHIP AND WE'RE GOING TO BE GOING   IN A VERY POSITIVE DIRECTION IN PUBLIC WORKS. BUT THE WAY YOU SEE OUR ORGANIZATION BROKE DOWN YOU HAVE A DIRECTOR AND TWO ASSISTANT DIRECTORS. IT'S BASICALLY BROKE DOWN FOR A SPAN OF CONTROL. BIG ORGANIZATION LOTS OF RESPONSIBILITY.

EACH ASSISTANT DIRECTOR HAS DIVISIONS THAT THEY'RE RESPONSIBLE FOR. THE ONES I HAVE ARE THE FLEET AND ADMINISTRATIVE CUSTOMER SERVICE. GREG STONE. HE HAS OPERATIONS AND ENGINEERING. THAT GIVES THAT DIRECTOR VERY EASY SPAN OF CONTROL. WE KEEP THAT INDIVIDUAL INFORMED OF WHAT'S GOING ON AND THEN WE DISTRIBUTE THAT PERSON'S PLAN AND IMPLEMENT IT ACROSS A VERY VERY  BIG DIVISION OF PEOPLE. OUR BUDGET

[02:00:01]

BUT THIS PRINTER WILL MAKE SOME BIG CHANGES FOR US AND MAKE US EVEN MORE PRODUCTIVE AND HELP US REALLY KEEP THE SIGNS FRESH SAFE BUT A LOT EASIER A LOT QUICKER. FLEET SERVICES. RIGHT NOW CURRENTLY EVERYTHING IS HAND DONE. WHEN YOU DO A WORK ORDER AND YOU'RE WORKING ON A PIECE OF EQUIPMENT YOU GOT BREAKS THINGS ALL THINGS GOING IN ALL HAND DONE. OUR ENTIRE INVENTORY ALL HAND DRIVEN. WE'RE TRYING TO SWITCH OVER TO A BARCODE WHICH YOU KNOW THE REST OF WORLD'S HAD FOR A LONG TIME. FLEET WE'VE NOT. WE'RE MOVING FORWARD WITH THAT. AND THE SECOND PIECE OF THIS IS THE HTE SOFTWARE MODULE. RIGHT NOW THIS CURRENT THING WE HAVE IS FASTER. IT WAS BOUGHT BACK IN 92 OR 93 I BELIEVE. IT IS A VERY OLD OLD SYSTEM. IF WE MOVE OVER TO THE HTE SYSTEM WE'LL BE ON THE SAME PLATFORM THAT THE REST OF THE CITY IS WITH BUDGET AND INVENTORY AND ALL THAT AND THEN FOR US IT BECOMES ONE PIECE OF DATA ENTRY. CURRENTLY EVERY TIME WE BUY A PIECE OF PARTS OR SOMETHING FOR A VEHICLE IT'S GOT TO GO IN BOTH SYSTEMS SO WE CAN TRACK AND MANAGE IT. THIS WILL IMPROVE THAT PROCESS BY 50 PERCENT. SO WE'RE EXCITED ABOUT THAT.

OVERHEAD CRANES AGAIN STARTING AS A DIESEL MECHANIC WHEN YOU SEE SOME OF THE THINGS WE DO SOME OF THE OLDER EQUIPMENT WE'RE SPLITTING FRAMES OF TRACTORS NOW AND CHANGES TRANSMISSIONS AND CLUTCHES AND ALL THAT. WE DON'T HAVE OVERHEAD CRANES.  WE'RE CREATING OUR OWN LITTLE WAYS A FRAMES TO HOLD THIS. WE DO IT AS SAFE AS WE CAN. BUT WE KNOW MOVING FORWARD NOW THIS IS SOMETHING WE'RE REALLY GOING TO HAVE TO HAVE. SO IT'S IMPORTANT TO US. AND THE LIFT REPLACEMENT. THE LIFTS I GUESS BACK IN THE 80S IS WHEN THAT BUILDING WAS PUT IN BACK THERE AND SOME OF THESE LIFTS ARE THE SAME. THEY'RE SO OLD. IT'S HARD TO KEEP THE SEALS AND EVERYTHING AND KEEP THE GUYS SAFE. THAT'S A PIECE IN THERE THAT WE'RE GOING TO NEED. CHANGES IN OUR OPERATING MAXIMUM. HARDENING MEDIANS. ONE OF THE THINGS YOU SEE NOW WITH MY TEAM AS WE TALK ABOUT ACRES OF MOWING. SOME OF THE MEDIANS IT'S VERY DANGEROUS FOR THE GUYS.

WHEN A MEDIAN IS ONLY SO WIDE IT'S ALL GRASS THE MOWERS ARE UP IN THE AIR. WE'RE TRYING TO CLEAN IT AND WE'RE BLOWING ALL THE GRASS BACK UP BECAUSE WE DON'T WANT IT TO GO IN STORMWATER AND CAUSE ISSUES WITH THE LAGOON. BUT IF WE HAVE AN OPPORTUNITY TO HARDEN THEM. WHAT I MEAN BY THAT IS WE EITHER USE PAVERS OR WE CONCRETE. IT BECOMES AESTHETICALLY PLEASING BUT  IT ALSO HELPS US BECOME A LITTLE MORE PRODUCTIVE. BUT THE BEST THING IS IT CHANGES THE RISK THAT I HAVE MY TEAM OUT WHEN THEY'RE DOING THOSE MOLDINGS OUT IN THE STREET AND HAVE TO DODGE CARS AND THINGS LIKE THAT SO THAT'S A BIG THING WE'RE GOING TO BE LOOKING AT.  $10,000 TO MAKE THAT HAPPEN. STORMWATER UTILITY. THE ASPHALT SOLVENT POTHOLES STREET PIPES. EVERY TIME WE'RE DOING SOME OF THESE SMALLER ASPHALT PIECES THERE ARE A LOT OF TOOLS AND EQUIPMENT THAT END UP WITH ALL THAT STUFF ON IT. WE KNOW WE'RE GOING TO BE DOING MORE AND MORE OF THAT IN-HOUSE. THAT'S WHY WE NEED THESE ADDITIONAL DOLLARS TO BUY MORE OF THAT SOLVENT SO WE CAN MAINTAIN KEEP THE EQUIPMENT KEEP EVERYTHING GOING AND NOT HAVE YOU KNOW ALL THE ASPHALT STUCK AND STUFF TO WORK THINGS OUT. AND THE FLEET PARTS ACCOUNT 19,300.

MS. MORRELL WILL DEFINITELY TELL YOU THAT SHE KNOWS FOR A FACT AS HER COMPUTER IS A LONG TIME AGO WE'RE VERY OLD. OUR VEHICLE'S THE SAME WAY. AS AN AGED FLEET YOU CONSTANTLY JUST AS IT GETS OLDER AND YOU DON'T REPLACE VEHICLES YOU'RE JUST PUTTING MORE AND MORE PARTS INTO IT AND  THAT'S WHAT THOSE DOLLARS REPRESENT. IMPACT

[02:05:02]

THANK YOU. AND THANK YOU FOR LETTING ME BE LAST. I APPRECIATE YOU. I WAS JUST GOING TO ASK OUT OF ALL THE THINGS THAT I SEE THAT WE ARE FOCUSED ON AND ROADS BEING 830 MILES THAT WE HAVE HERE. I THINK THE BIG CONCERN THAT I HAVE HAD FOR MANY YEARS AS MANY PEOPLE HAVE. WHY DON'T WE HAVE A LINE ITEM THAT ADDRESSES THIS ON AN ANNUALIZED BASIS? EVERYTHING ELSE SEEMS TO BE TALKED ABOUT BUT THAT. I THINK I ADDRESSED THAT AT THE BEGINNING OF THE PRESENTATIONS LAST TIME THAT OUR PLAN IS TO PUT IN $2 MILLION INTO ROAD MAINTENANCE. THERE IS A ROAD MAINTENANCE FUND. IT'S A LINE ITEM THAT'S IN THE BUDGET. MR. WEISS HAS A BUDGET OF $5.5 MILLION THAT'S PART OF THE PUBLIC WORKS GENERAL FUND WHERE WE COULD ACTUALLY BUDGET FOR ROAD MAINTENANCE. IT'S A BIG NUMBER OF 49 MILLION AND ALL THE ASSESSMENTS FOR STORMWATER AND OTHER THINGS. SO THEY'RE NOT GENERAL FUNDS SO WE HAVE A GOAL OF 7 MILLION 10 MILLION. WE ALSO HAVE $150 MILLION  ROAD BOND THAT WE'RE GOING TO ENACT TO DO THE RE-PAVEMENT AND FIX THOSE BRIDGES. BUT WE HAVE TO BE ABLE MAINTAIN THEM AFTER THAT TIME FRAME. THAT IS A FIVE TO EIGHT YEAR PROGRAM. HOWEVER IN THE MEANTIME WE'LL PROBABLY USE SOME OF OUR ROAD MAINTENANCE FUNDS SEWAGE AND POTHOLING FOR THOSE ROADS THAT ARE NOT GETTING ADDRESSED THAT YEAR ONE YEAR TWO YEAR THREE. BUT THE HOPE IS THAT WE WILL WEAN OUR BUDGET AND THE GENERAL FUND UP TO THAT 7 TO $10 MILLION IN 10 YEARS. WE WILL NOT BE ABLE TO ACHIEVE THAT THIS YEAR. SO THE. I CAN JUST TELL YOU TOO DAWN THAT IN PUBLIC WORKS UNDER GENERAL FUND WE HAVE A LINE ITEM FOR $95,000 THAT IS SPECIFIC TO ROAD MATERIAL AND THEN WE ALSO HAVE AN ADDITIONAL  50,000 THAT WE HAVE SET ASIDE FOR MILLINGS. SO FOR THE POTHOLES AND THOSE GENERAL MAINTENANCE THINGS THAT WE'RE DOING THROUGHOUT WE DO HAVE A SIGNIFICANT.

I GUESS IT'S NOT TRULY SIGNIFICANT BUT THERE IS BECAUSE WE'RE STILL TAKING AND MOVING MONEY TO FUND IT FOR THE ENTIRE YEAR BUT THAT IS OUR  OPERATING MAXIMUMS THAT WE ARE ALLOWED FOR THAT MAINTENANCE. SO I WOULDN'T GET EXCITED ABOUT THAT. WE'RE NOT EXCITED ABOUT THAT. WE ARE EXCITED ABOUT THE FEBRUARY REPORT IS IN THE COUNCIL AGENDA PACKET FOR THIS THURSDAY. ROAD MAINTENANCE FUND BALANCE IS 1 MILLION. IT WAS 2.6 AND MOST OF THAT 1.6 DECREASE WAS RELATED TO THE RJ CONLAN PROJECT. SO AGAIN I DON'T MEAN TO BEAT A DEAD HORSE BUT HERE WE GO. YES MA'AM. THE ISSUE THAT I HAVE IS THAT WE STILL HAVE REGULAR COSTS OF MAINTENANCE AND IF THESE ITEMS ARE NOT BEING ADDRESSED IN OUR BUDGET UPFRONT THEN THESE MONIES HAVE GOT TO COME FROM SOMEWHERE OR THE ROADS ARE JUST NOT BEING FIXED OR WE'RE LOOKING AT OUR $150 MILLION BOND TO MAKE UP THE DEFICIT OVER THE NEXT COUPLE OF YEARS WHICH WE SHOULD NOT BE DOING. OKAY. AND I KNOW LISA. I LOVE YOU. OK. AND THIS IS NOT PERSONAL BUT JUST BASIC MATH THAT I LOOK AT. WE HAVE 830 MILES OF ROAD THAT REQUIRE MAINTENANCE ANNUALLY AND I DON'T SEE ANYTHING BUT A SMALL AMOUNT TO DEAL WITH THIS. AND I'M CONCERNED. WELL WE LOOK AT THE PCI DATA AND WE'VE GONE THROUGH SOME OF THESE IN OUR WORKSHOPS OF SOME OF THE ROADS. SOME OF THOSE ROADS ARE NOT MAINTAINABLE. THEY  GOT TO THE POINT WHERE THEY ARE GRASSFAULT. AND MR. WEISS CAN HELP ME OUT ON THE AMOUNT OF MONEY THAT'S REQUIRED PER MILE FOR A FDR. FULL RECONSTRUCTION IS ABOUT A MILLION DOLLARS A MILE AS AN AVERAGE. AND I UNDERSTAND THAT. BUT I THINK THE GENERAL CONCERN THAT I HAVE AGAIN IS THAT SOME OF THESE FUNDS FOR THE $150 MILLION BOND ARE GOING TO GO TOWARDS REPAIRS OF ROADS THAT SHOULD BE DONE ALREADY BASED ON AN ANNUAL BUDGET COST AND THAT IS A CONCERN. IF I COULD JUST ADD THAT I DON'T MEAN TO BE RUDE TO ANY OF US UP HERE ON THE BOARD. I WOULD ASK THAT AS THIS WAS NOT REALLY PART OF THIS PRESENTATION IF WE COULD STICK TO THE PRESENTATION. YES I'M SORRY. THIS DEPARTMENT.

[02:10:02]

SIR. IS INTERNALLY DONE BY STAFF? MY TEAM. YES SIR. AND YOU KNOW AND I KNOW SOMETIMES I COME ACROSS A LITTLE DIFFERENT THAN OTHER DIRECTORS SOMETIMES BUT WE'RE VERY PROUD OF THAT. I MEAN MY TEAM WE'VE MOVED SOME THINGS THAT HISTORICALLY THE I 95 FLY OVER.

TWO YEARS AGO THAT WAS MAINTAINED ON A CONTRACT AND THE CONTRACT WAS SO DIFFICULT TO WORK. IT WAS I FORGET ALMOST 170 180,000 DOLLARS ANNUAL. AND EVERY TIME I HAD TO WORK WITH THAT VENDOR IF IT DIDN'T MEET THE EXPECTATIONS OF THE CITY MANAGER THERE WAS DAYS AND WEEKS YOU HAD TO GO BY AND HAD TO DO ALL THIS NEGOTIATING MAKE IT THE WAY THEIR EXPECTATION WAS. WE BROUGHT THAT BACK IN-HOUSE IN THE FIRST YEAR. I BOUGHT ALL THE EQUIPMENT AND THE CREWS AND FOLLOWING YEARS IT WENT FROM 170 DOWN TO 45 AND 50,000.

SO YES WE'RE VERY PROUD THAT WE BRING A LOT OF THIS IN-HOUSE. MY TEAMS DO AN INCREDIBLE JOB AND THEY HAVE OWNERSHIP OF IT. AND THAT'S SOMETHING THAT'S DIFFERENT FROM CONTRACTING SOMETHING OUT TO OWNERSHIP. ALL THESE STAFF ARE FUNDED BY THE GENERAL FUND? WELL THAT'S A TOUGH ONE SIR. THAT ONE I'D HAVE TO GIVE BACK TO YOU BECAUSE I KNOW I GOT MY  ORG CHART HERE BUT I DON'T HAVE IT BROKE DOWN EXACTLY WHO'S IN EACH DIVISION BUT THAT'S SOMETHING I CAN GET TO YOU. WE DO HAVE THAT BACK AT THE OFFICE. I JUST DON'T HAVE IT HERE BROKE DOWN THAT SPECIFIC. AND SO I IMAGINE THE MAJORITY OF THAT 5 MILLION DOLLARS IS SERVICING RIGHT OF WAYS BECAUSE I MEAN. 3 MILLION OF IT GOES TO PERSONNEL. YEAH. I WAS GOING TO SAY PERSONNEL IS MY BIGGEST PROJECT. 2 MILLION. NOT EVEN  EVEN 2 MILLION BECAUSE PART OF THAT IS OUR CIP. YEAH. YOU CAN LOOK AT THE LINE ITEM MARTY IF YOU WANT.

MILLION DOLLARS IS TAKING CARE OF THE RIGHT OF WAYS. CORRECT? CORRECT. SO I'M TRYING IT THROUGH HERE. YEAH. PROBABLY TO GIVE YOU A VERY ACCURATE ANSWER SIR. I COULD GET SOMETHING SENT TO YOU WHICH GIVES YOU A BREAKDOWN OF ALL MY FTE'S AND WHAT ACCOUNTS THEY'RE ACTUALLY CONNECTED TO INSTEAD OF ME TRYING TO GUESS OFF MY ORG CHART. THE OTHER PART OF THAT QUESTION IS WHAT YOU'RE QUARTERLY TO MONTHLY. IT DEPENDS WHETHER IT'S OUT IN A REMOTE AREA OR IF IT'S SOMETHING CRITICAL LIKE IN OUR REGULAR CITY AREA. WE DO THOSE MONTHLY SO. AND THEN WHEN IT'S RAINING THE ONLY DOWNSIDE IS SOMETIMES THINGS GET SO WET IT'S HARD FOR ME TO GET BACK IN THERE. SO IT GOES A LITTLE LONGER SO THE GRASS GETS HIGHER AND WHEN IT'S DRIER WE'RE VERY HAPPY IN MY WORLD. THEY RANGE SIR DEPENDING ON WHICH TYPE OF RIGHT OF WAY OR WHAT AREA IS ON ITS DIFFERENT CYCLES. WHAT WOULD HELP ME TO FEEL MORE COMFORTABLE IS IF I COULD SEE SOME IN TERMS OF MILES OF RIGHT AWAY  MAINTAINED IN COST PER MILE. I'M SURE IT'S IN HERE SOMEWHERE.

COULD YOU DIRECT ME? NO I DON'T KNOW IF I HAVE IT BROKE DOWN LIKE THAT FOR YOU. BECAUSE HERE IS MY CONCERN. YOU KNOW WITH MAINTAINING IT OURSELVES WE'RE NOT ONLY PAYING FOR THE DIRECT COSTS BUT WE'RE PAYING FOR THE INDIRECT COSTS WHICH IS THE BENEFITS. AND I KNOW YOU'RE PROUD OF IT AND I CAN RESPECT THAT. I SEE IT ALL OVER YOU THAT YOU TAKE OWNERSHIP. AND YOUR PEOPLE TAKE OWNERSHIP OF THAT AND THAT'S GREAT. BUT YOU KNOW FROM THE STANDPOINT OF MY COSTS AS A TAXPAYER  IF I GOT A CHOICE TO USE THAT COST ONE OF THE THINGS I WOULD LOOK AT. AND I KNOW YOU HAD SOME PROBLEMS WITH IT. YOU MENTIONED BEFORE BUT THERE ARE MECHANISMS THAT YOU CAN PUT IN THE CONTRACT TO ADDRESS ISSUES WITH VENDORS THAT DO NOT PROVIDE THE SERVICE LEVEL. SO ONE OF THE THINGS I WOULD WANT TO SEE IS SOME COMPARISONS TO OTHER MUNICIPALITIES IN TERMS OF COST PER MILE FOR DELIVERING THAT SERVICE WHETHER THEY DO IT BY CONTRACT OR IN-HOUSE. I'D LIKE TO SEE THAT. I KNOW SOME OF MY COUNTERPARTS IN MELBOURNE. THEY OUTSOURCE A LOT OF THEIR RIGHT OF WAY WORK.

[02:15:05]

YES SIR. ANY OTHER QUESTIONS? I WOULD LIKE TO JUST SIMPLY ASK. I'M LOOKING AT THE FLEET BUDGET PRIORITIES. AM I CORRECT IN ASSUMING THAT THESE PURCHASES WOULD MAKE IT POSSIBLE FOR THE VEHICLES OF THE FLEET TO BECOME MORE EFFICIENT OR QUICKER BACK TO SERVICE. IS THAT MY COMPLETE UNDERSTANDING BY THESE PURCHASES? WELL TO ADD TO THE SOFTWARE IT BECOMES MORE EFFICIENT ON THE ADMINISTRATIVE SIDE TO IT AND MOST LIKELY WILL NOT INCREASE THE PRODUCTIVITY AS TO HOW QUICK I GET A VEHICLE OUT BECAUSE THAT WILL ALWAYS BE THE VARIABLES ARE SO DIFFERENT BASED ON THE AGE, THE AMOUNT OF REPAIR THAT COMES IN EACH TIME  THE USE OF THE VEHICLE. EACH ONE OF THEM ARE CATEGORIZED DIFFERENT. EVEN WHEN I BUILD MY ALLOCATIONS YOU GOT BIG SMALL MEDIUM SIZED VEHICLES. I HAVE HEAVY EQUIPMENT. EACH ONE HAS A DIFFERENT LEVEL AND VALUE BUT FOR YOU AND I WHEN YOU SEE CHANGES LIKE THIS IT MAKES IT MORE EFFICIENT AND HOW I MANAGE HOW I TRACK JUST THE COSTS IN THE EQUIPMENT AND THE PARTS AND THINGS LIKE THAT THAT I PURCHASE. I HEARD [INAUDIBLE] HARP ON THAT. I KNOW AND I SEE YOU SAID THIS SPECIFICALLY TALKING ABOUT SAFETY ABOUT BEING ABLE TO ACHIEVE THESE WORK ORDERS ESSENTIALLY WITH FINDING A WAY TO MAKE IT HAPPEN RIGHT NOW AS OPPOSED TO NOT HAVING THE OVERHEAD CRANE OR A WAY TO WORK ON IT AS WELL. THE OTHER QUESTION I WANTED TO ASK REAL QUICKLY JUST BECAUSE WE'VE ADDRESSED THIS HERE OR DISCUSSED THIS ITEM TALKING ABOUT OUR FLEET, TALKING ABOUT OUR AGE TO VEHICLES. AND I KNOW IT'S ALL ABOUT THE DOLLAR BUT AT THE SAME TIME NINETEEN THOUSAND THREE DOLLARS ARE WE LOOKING AT THAT JUST IN PARTS TO SUSTAIN VEHICLES THAT REALLY SHOULD NOT BE OUT THERE ANYMORE AND SHOULD BE REPLACED OR? AND AGAIN I KNOW THAT GOES BACK TO A DOLLAR BECAUSE IT'S MORE EXPENSIVE TO REPLACE THAT RIGHT NOW AT THAT TIME BUT ARE WE REPLACING SOME PART KNOWING WE'RE GOING TO DO IT AGAIN. WELL IT'S A TOUGH QUESTION. RIGHT NOW OUR FLEET IS AGED FLEET.

BUT THE MECHANICS WE DO NOT PUT VEHICLES BACK ON ROAD THAT SHOULDN'T BE OUT THERE.

THEY'RE 100 PERCENT SAFE WHEN THEY LEAVE. THE ADDITIONAL DOLLARS IS JUST LIKE WE SPOKE ABOUT. AS THE CARS GET OLDER WE'RE GOING TO BE DOING IT MORE AND MORE.

DO WE NEED TO INVEST A LOT OF MONEY IN OUR FLEET? YES BUT AS YOU KNOW MS MORRELL WILL EXPLAIN TO YOU WHEN SHE GOES INTO THE BUDGET. WE'RE ONE OF MANY PEOPLE THAT YOU KNOW COME IN FRONT OF HER NEEDING THESE THINGS AND SHE'S VERY FORTUNATE. WE HAVE A VERY TALENTED GROUP OF MECHANICS. IF WE NEED TO EXTEND THIS LONGER THIS BECOMES JUST SOME QUICK NUMBERS IF IT'S A MILLION DOLLARS WORTH OF CAR BRAND NEW CARS OR YOU RAISE YOUR PARTS BUDGET 10 OR 15 PERCENT IT BECOMES A COUPLE HUNDRED THOUSAND DOLLARS. OPERATORS ARE STILL VERY VERY SAFE. THE POLICE DEPARTMENT IS VERY SAFE. FIRE DEPARTMENT ALL THE VEHICLES ARE SAFE BUT IT BECOMES A BALANCING ACT OF HOW YOU GET TO WHERE WE ARE TODAY. AND SHE HAS MET WITH US MANY TIMES. IT'S A PRIORITY ON HER PART TO MAKE THIS CHANGE AND GET IT GOING IN A GOOD DIRECTION. IT'S JUST A VERY VERY EXPENSIVE PROJECT. THANK YOU. IS THE DISTRIBUTION OF LIGHT FLEET TO HEAVY LIGHT FLEET TO HEAVY. THAT'S A GOOD QUESTION. SO I AM THINKING MY HEAVY FLEET OUT OF 600 VEHICLES MY HEAVY SIDE IS ABOUT A 125 130 AND THE REMAINDER ARE ALL LIGHT AND THAT LIGHT FROM CARS ALL THE WAY UP TO DIFFERENT SIZE PICKUP TRUCKS. SO RIGHT NOW BASICALLY IN ORDER TO GET A NEW FLEET VEHICLE YOU HAVE TO MAKE THE ACQUISITION PURCHASE. RIGHT? CORRECT. YOU WOULD AS A DEPARTMENT IF IF THE GENERAL FUND VEHICLE OR ANY VEHICLE YOU ACTUALLY PRESENTED AT YOUR BUDGET TIME THAT YOU GET A HOLD OF FLEET. WE PUT DOWN A PART. WE HAVE A POINT SCHEDULE THAT SAYS WHAT KIND OF CONDITION 1 TO 15. 15 IS USUALLY THE MAX ON A VEHICLE AND WE PRESENT THAT WITH SOME COSTS TO THE DEPARTMENT AND THAT DEPARTMENT THEN WOULD PRESENT THAT TO THE CITY MANAGER DURING THEIR BUDGET PROCESS AND THEN THE DETERMINATION WOULD BE HEY DO WE HAVE THE DOLLARS TO REPLACE THIS OR NOT. SO ONE OF THE ITEMS THAT COULD POSSIBLY BE USED AND I WOULD SUGGEST THAT IF SOMEONE IN THE CITY RESEARCH THIS AND THAT IS ENTERPRISE FLEET SERVICES HAS BEEN USED NOT ONLY IN THE CITY WHERE I'M AT BUT IT'S ALSO BEING USED AT ST. LUCIE COUNTY AND IT CUT OUR COSTS SUBSTANTIALLY IN THE COSTS OF OPERATING. AND THEN WHAT YOU END UP GETTING IS YOU GET A RETURN ON YOUR INVESTMENT BECAUSE AS YOU USE THESE VEHICLES AND YOU TURN THEM BACK IN YOU GET A REPLENISHED FLEET ALMOST EVERY FIVE

[02:20:01]

HERE HERE. THANK YOU. WITH THAT. I DO HAVE ONE QUESTION IF I COULD ASK OUR CITY MANAGER AND THIS IS JUST FOR US AS WE'RE ONGOING AND WE'RE HEARING  THESE PRESENTATIONS. WE'RE NOW 10 DEPARTMENTS IN AND WE'RE LOOKING AT THESE REQUESTS AS A BULK. COULD YOU GIVE ME THE ROUGH NUMBER BASED UPON WHAT WE HAD LAST YEAR AND IF OUR TARGET IS TO STAY UNDER THAT 3 PERCENT CAP WHAT DOES THAT CHANGE THAT WE'RE LOOKING TO KEEP ALL THESE REQUESTS UNDER? IF THE 3 PERCENT CAP IN YOUR NEW REVENUE SO THAT YOU KNOW THERE'S A CALCULATION.

SO UNTIL WE HAVE THOSE REVENUES WE REALLY DON'T KNOW WHAT THAT NUMBER IS.  THIS IS THE TIME WE COLLECT THE DATA OF ALL THE ITEMS THAT ARE NEEDED AND WE COLLABORATE AS DEPARTMENTS AND I TOLD THEM ACTUALLY MONDAY. WE HAD A STAFF MEETING AND I SAID YOU'LL PROBABLY SIT IN THE SAME ROOM AND KIND OF LEARN ABOUT WHAT EVERYBODY ELSE NEEDS BECAUSE THERE'S PROBABLY ONLY SO MUCH MONEY TO GO AROUND.

I WILL NOT PRESENT A BUDGET OF 60 MILLION DOLLARS OF UNFUNDED REQUESTS JUST TO HAVE A STACK OF PHOTOS OF THINGS THEY NEED. WE'RE GOING TO HAVE TO PARE IT DOWN TO  WHAT WE ACTUALLY NEED AND WHAT WE CAN ACCOMPLISH THIS YEAR. AND THEN WE WILL HAVE TO LOOK AT A FIVE YEAR PLAN TO SEE HOW WE CAN ACCOMMODATE THAT THROUGH OUR SMART COMMERCIAL DEVELOPMENT. IF THAT ACTUALLY KIND OF PROGRESSES EVERY YEAR BASED ON THE MARKETPLACE AND THINGS THAT ARE HAPPENING WITHIN OUR CITY AND THEN INTERESTING WAYS TO INCREASE REVENUES IF WE CAN WITHOUT BURDENING OUR SAME TAXPAYERS AND RESIDENTS THAT LIVE HERE. SO YOU KNOW THAT'S A CHALLENGE. THAT'S A CHALLENGE FOR ANY CITY AND WE'RE LUCKY THAT WE HAVE A LOT OF LAND THAT'S NOT DEVELOPED YET. SO FOR A CITY THAT'S NOT BUILT OUT I WOULDN'T SAY IT'S ENDLESS BUT I WOULD SAY IT'S A CHALLENGE. IT'S A GOOD CHALLENGE TO HAVE. OPPORTUNITY. SO WITH THAT I'M GOING TO CALL IT A MEETING. NO. ONE MORE THING. SORRY. I'M ENVISIONING. IT'S JUST ME. YOU'RE GONNA HAVE THIS BIG LIST OF WANTS AND THE ALIGNMENT OF THOSE WANTS ARE GONNA BE BASED ON WHAT THE CURRENT STRATEGIC PLAN STIPULATES THOSE OBJECTIVES ARE WHETHER YOU USE THE PLAN OR NOT. ARE YOU GOING TO CATEGORIZE THEM BY THE OBJECTIVES OR GOALS THAT THEY ALIGN TO SO WE CAN SEE LIKE ITEMS COMPARED TO LIKE ITEMS. STRATEGIC PLAN THAT'S WITH EVERY DEPARTMENT THAT THEY HAVE TO ACHIEVE THEIR MISSION AND GOALS AND THEY DO. THEY HAVE A CATEGORY. IF [INAUDIBLE] CAN GET INTO YOUR PRIORITY LIST. THEY GET A NUMBERING SYSTEM. THERE IS SIX STRATEGIC PRIORITIES THERE. YOU KNOW MISSION CRITICAL. THEY'RE GOVERNMENT SERVICES BETTER THIS BETTER THAT. THEY ARE TIED TO THAT AND THEN THEY ARE PERHAPS. IT'S GETTING LATE GUYS. IT GETS PRIORITIZED IN A NUMBERING SCHEME SO THE DEPARTMENTS PICK THEIR NUMBER ONE CONTRACTUAL TWO AND THEN THREE FOUR FIVE FIFTY TWO AND THEN IT GOES THROUGH THAT SO THERE'S A 2 LINKAGE PROCESS. YES. AND THEN ONE LAST QUESTION THAT I DID NOT ASK THE I.T. GUYS HERE. EITHER YOU OR HIM CAN ANSWER THAT QUESTION. SO BACK TO THE SAME IDEA OF CONTRACTUAL SERVICES. THERE'S FIVE POSITIONS THAT YOU HAVE OUT THERE FOR I.T. SUPPORT. IT'S CUSTOMARY IN OTHER INDUSTRIES WHERE YOU DELIVER THAT SERVICE THROUGH CONTRACTUAL SERVICES AND REDUCE YOUR COST IN TERMS OF PERSONNEL. IS IT POSSIBLE THAT YOU COULD BRING BACK TO THIS BOARD MORE OPTIONS AS TO WHY IT WOULD BE

[02:25:08]

THEY GO ON CALL ROTATION SO I DON'T PAY ANY OVERTIME TO ANSWER A CALL. SO OUR COMM CENTER POLICE DEPARTMENT FIRE DEPARTMENT ARE ON 24/7 ALONG WITH OUR UTILITIES DEPARTMENT LIVE STATIONS TELEMETRY IS OPERATING THEY CAN CALL THEY'RE GONNA GET SOMEBODY. THAT'S MORE EFFICIENT. WE DID JUST IN THE OVERTIME FOR THAT ON CALL SERVICE BECAUSE WE'VE TRACKED EVERY ON CALL AFTER HOURS CALL. I BELIEVE SEAN IF YOU'D REMEMBER THE FLSA CALCULATION. MAYBE YOU DON'T BUT OVERTIME WAS SOMEWHERE IN THE AMOUNT OF ABOUT FIFTY TWO THOUSAND DOLLARS TO THE CITY. THAT'S AN EXTRA COST SO CONTRACTING IT OUT YOU'RE GOING TO PAY AN HOURLY RATE AND THE HOURLY IT IS PROBABLY BACK SIXTY FIVE TO ONE HUNDRED TWENTY FIVE DOLLAR HOUR ARENA AND IF YOU'RE CALLING OUT I COULD DO THE MATH REAL QUICK FOR YOU BASED ON THE TICKETS AFTER HOURS BUT I THINK IT WOULD BE. LIKE MR. WEISS THERE'S PRIDE. THERE'S ENERGY. THERE'S SYNERGY. IT'S WHO'S HERE AND WHAT CAN THEY DO. AND YOU CAN UTILIZE THEM IN OTHER CAPACITIES FOR OTHER PROJECTS AND OTHER TALENTS BECAUSE THEY'RE JUST NOT I.T. GUYS. GOTCHA. THAT'S BE MY WHITE PAPER. ANYTHING ELSE? I'M GONNA CALL IT A NIGHT.

* This transcript was compiled from uncorrected Closed Captioning.