OKAY, I THINK WE'RE GOING TO GET STARTED. [CALL TO ORDER] [00:00:02] LET'S CALL THIS MEETING TO ORDER. THIS IS REGULAR MEETING 2020 407 OF THE COMMUNITY DEVELOPMENT ADVISORY BOARD. IT IS WEDNESDAY, JULY 17TH, A LITTLE AFTER 6 P.M.. COULD WE HAVE A ROLL CALL, PLEASE? YES. CHAIR TIBER, PRESENT. VICE CHAIR BITAR HERE. BOARD MEMBER AJARI HERE. BOARD MEMBER FELIX HERE. BOARD MEMBER GOOD. BOARD MEMBER. HERE. BOARD MEMBER MAUREEN. SHE'S HERE. YES. YES. YES. BOARD MEMBER WALKER. HERE. THANK YOU. OKAY, SO THEN WE'RE GOING TO MOVE TO PUBLIC COMMENTS ON NON-AGENDA ITEMS. I DO NOT HAVE ANY SPEAKER CARDS THIS EVENING. I'M SEEING NONE. SO THEN WE WILL MOVE TO NEW BUSINESS. [NEW BUSINESS] ITEM NUMBER ONE AFFORDABLE HOUSING, EXPEDITED PROCESS PRESENTATION. I'M GOING TO TURN THAT OVER TO STAFF. GOOD EVENING. AT THE MAY 15TH, 2024 CITY KDAB REGULAR MEETING BOARD MEMBER BEARD HAD LED A DISCUSSION ON EXPEDITED PERMITTING PROCESS THAT AGENCIES CAN APPLY FOR BUILDING PERMIT REDUCTION FEE PROGRAM FOR THE AFFORDABLE HOUSING PROJECT CERTIFICATION ON THE CITY OF PALM BAY'S WEBSITE. OUR CHIEF BUILDING OFFICIAL, JOHN PEARSON. IS IN ATTENDANCE TO ADDRESS THE BUILDING DEPARTMENT'S PROCESS OF IDENTIFYING PROJECTS REQUESTING PERMITS FOR AFFORDABLE HOUSING IN IMS. AND ALTHEA JEFFERSON IS HERE WITH GROWTH MANAGEMENT. AND SHE'S ALSO HERE IN ATTENDANCE TO DISCUSS THEIR PROCESS FOR AFFORDABLE HOUSING. I JUST WANTED TO DO A VERY QUICK RECAP. WHEN WE DO HAVE AN AFFORDABLE HOUSING PROJECT, WE'VE IDENTIFIED THAT 100% OF THE UNITS ARE GOING TO BE AFFORDABLE. THEN WE GO AND GO AHEAD AND PROVIDE THEM THE FORM, AND THAT IS ON OUR WEBSITE. AND I HAD SHOWN THAT BEFORE TO THE KDAB MEMBERS. AS TO WHERE A CONTRACTOR OR A DEVELOPER CAN GO AHEAD AND FIND THE FORM, FILL IT OUT, THEY WOULD SEND THAT TO US. ONCE THEY GET THE RECOMMENDED FUNDING BY COUNCIL, THEN WE WOULD MOVE FORWARD AND I WOULD SHARE THAT INFORMATION THAT FORM WITH THE BUILDING OFFICIAL AS WELL AS WITH GROWTH MANAGEMENT. FROM THERE ON, IT IS CONSIDERED AN AFFORDABLE HOUSING PROJECT, AND WE WOULD MOVE IT FORWARD AS EXPEDITIOUSLY AS POSSIBLE. SO I'M GOING TO ASK ALTHIA TO COME UP NOW AND GO OVER THE PROCESS AS FAR AS WHAT GROWTH MANAGEMENT DOES, AND THEN AFTER THAT WE'LL HAVE THE BUILDING OFFICIAL COME UP. OKAY. GOOD EVENING, DEPUTY MAYOR AND CHAIR, CHAIRPERSON OF THE ADVISORY BOARD. I AM ALTHEA JEFFERSON THE ASSISTANT DIRECTOR OF GROWTH MANAGEMENT. AND AS EBBY MENTIONED, THERE IS A PROCESS WHEREBY WHEN 100% OF THE UNITS ARE DEDICATED TO AFFORDABLE HOUSING, THERE'S AN APPLICATION TO THAT GOES TO THE COUNCIL. WELL, IN BETWEEN THAT TIME, WE'D LIKE TO, AS THE GROWTH MANAGEMENT DEPARTMENT, LAND DEVELOPMENT DIVISION, OFFER OUR SERVICES TO MEET WITH CID IN WHAT WE CALL A SCOPING MEETING, AS THEY'RE WORKING THROUGH SOME OF THE ISSUES WITH THE APPLICANT OR POTENTIAL BUILDER. AND IN THOSE SCOPING MEETINGS, WE'D LIKE TO OFFER OUR EXPERTISE ON MAYBE SITE DESIGN ZONING REGULATIONS AND TELLING THEM ESSENTIALLY HOW TO GET THROUGH THE DEVELOPMENT PROCESS. FROM THERE, WE WOULD ASSIGN ONE SPECIFIC PLANNER TO THE PROJECT TO SERVE AS A CONCIERGE PLANNER FOR THE ENTIRE DEVELOPMENT THROUGH FROM SITE PLAN APPLICATION THROUGH CERTIFICATE OF OCCUPANCY. AND FROM THERE, ONCE WE HAVE ASSIGNED THE PLANNER, THEY WOULD MAKE THEMSELVES AVAILABLE FOR THE POSSIBILITY OF EITHER MONTHLY OR QUARTERLY MEETINGS WITH THE APPLICANT THROUGHOUT THAT TIME. AND WE WOULD ALSO UPON THEM APPLYING FOR A PRE-APPLICATION MEETING, WHICH IS REQUIRED. WE WOULD FAST TRACK THEM TO THE FRONT OF THE LINE BEFORE ALL OF OUR OTHER APPLICANTS FOR THEIR PRE-APPLICATION MEETING, AND THAT IS WHAT WE HAVE TO OFFER FROM GROWTH MANAGEMENT. ARE THERE ANY QUESTIONS? ANY QUESTIONS FOR ALTHIA? YES, I HAVE A COUPLE OF QUESTIONS. SO IN LISTENING TO WHAT YOU'VE OUTLINED HERE, A PLANNER IS ASSIGNED AND THEY AVAIL THEMSELVES TO THIS BUILDER EITHER MONTHLY OR QUARTERLY. AND WHAT IS THE FAST TRACK ACTUALLY MEAN? [00:05:02] I MEAN OH, SO SO WE REQUIRE BEFORE A DEVELOPMENT APPLICATION IS OFFICIALLY SUBMITTED FOR ROUTING TO STAFF AND APPROVAL, WE REQUIRE A PRE-APPLICATION MEETING FOR ANY SITE PLAN OR PLAT, AND EVERYBODY HAS TO DO THAT. SO SOMETIMES THE LINE GETS A LITTLE LONG. WE WOULD FAST TRACK THEM TO THE FRONT OF THE LINE, EVEN IF THERE'S 15 APPLICATIONS IN FRONT OF THEM. IF THEY HAVE BEEN CERTIFIED THROUGH THIS PROCESS, WE WOULD PUT THEM TO THE FRONT OF THE LINE AND THEY WOULDN'T HAVE TO WAIT A WEEK OR TWO. SOMETIMES IT'S THREE WEEKS, DEPENDING ON HOW BUSY WE ARE BEFORE WE DO THAT PRE-APPLICATION MEETING. SO WHAT YOU'RE SAYING IS THAT THE SCOPING MEETING, OKAY. WHEN THE PLANNER IS ASSIGNED, THEN THIS DISCUSSION ON WHETHER OTHER MEETINGS, WHETHER IT'S QUARTERLY OR MONTHLY OR EVEN WEEKLY LEADING UP TO MOVING FORWARD WITH THE PLAN IN ORDER TO GET THINGS GOING FORWARD, WE WOULD WE WOULD PROVIDE THEM WITH DIRECT CONTACT WITH THE PLANNER AND THEY WOULD CHECK IN REGULARLY. SOMETIMES WE GET BUILDERS THAT COME IN AND THEY'VE DONE THE TYPE OF PROJECTS THEY WANT TO DO HERE IN THE CITY. THEY'VE DONE IT ELSEWHERE. AND THEY KNOW EVEN FROM CITY TO CITY, IF THE CODE CHANGES, THEY KNOW THE PROCESS. SO THERE MIGHT BE SOME BUILDERS WHO NEED MORE ASSISTANCE THAN OTHERS. AND SO WEEKLY MEETINGS WOULDN'T BE NECESSARY. BUT WE WOULD MAKE OURSELVES AVAILABLE TO WHATEVER THEIR NEED IS. SO WHAT IF THE PROJECT ISN'T 100% AFFORDABLE HOUSING? LET'S SAY IT'S 60%. WHAT HAPPENS THEN? NOTHING. OKAY, IT WOULDN'T BE CONSIDERED AN AFFORDABLE HOUSING PROJECT BECAUSE IT'S, AS IT STATES ON THE FORM AND THE WAY THAT IT WAS WRITTEN, IT HAS TO BE 100% OF THE UNITS ARE AFFORDABLE. THAT'S THAT'S FOR THE CERTIFICATION PROGRAM YOU'RE TALKING ABOUT THAT WAIVES THE FEES. I DO KNOW INTERNALLY, OUR STAFF, WE DO GET PROJECTS WHERE THEY TELL US EVEN IF IT'S 10% AFFORDABLE, 20% AFFORDABLE, WE DO TRY TO PUSH THEM TO THE FRONT OF THE LINE FOR THE PRE-AP. WE DON'T OFFER THAT CONCIERGE SERVICE, BUT WE DO TRY TO PUSH THEM THROUGH FOR THE PRE-APPLICATION AND FOR THOSE FOLKS, BECAUSE NOT ALL PROJECTS ARE GOING TO BE 100%, AND WE WANT TO ENCOURAGE PEOPLE TO DO WHAT THEY CAN AND THE DEVELOPERS TO DO WHAT THEY CAN. SO WE ARE GOING TO BE VERY CLEAR IN HOW WE'RE GOING TO GIVE THEM GUIDANCE SO THAT THEY CAN BE SUCCESSFUL. GREAT. AND THERE'S LIKE A CHECKLIST. I MEAN, I'M A I'M A WOMAN ALL ABOUT A CHECKLIST. OKAY? WE GIVE THEM ALL THESE THINGS SO THAT THEY CAN BE SUCCESSFUL. RIGHT? YES. WE DO HAVE CHECKLISTS THAT WE CAN PROVIDE TO THEM. AWESOME. EXCELLENT. THANK YOU SO MUCH FOR THAT. YOU'RE WELCOME. ANY OTHER QUESTIONS FOR GROWTH MANAGEMENT I'M SEEING NONE OKAY. NEXT. AND NOW OUR BUILDING OFFICIAL, JOHN PEARSON. HELLO. GOOD EVENING EVERYONE. JOHN PEARSON, CHIEF BUILDING OFFICIAL. AND I HAVE WITH ME SCOTT STAFFORD. HE'S MY DEPUTY BUILDING OFFICIAL. SO WE ARE HAPPY TO FIELD QUESTIONS IN THE FUTURE. IF YOU HAVE ANY ABOUT THIS, FEEL FREE TO REACH OUT TO US. WE'RE EXCITED TO SEE THE AFFORDABLE HOUSING PROGRAM COME HERE AND DO OUR PART TO ASSIST IN THAT. FOR US, A BUILDING PERMIT APPLICATION REALLY FALLS INTO TWO CATEGORIES. THE RESIDENTIAL OR COMMERCIAL. RESIDENTIAL INCLUDES ONE AND TWO FAMILY UNITS. EVERYTHING ELSE IS CONSIDERED COMMERCIAL. SO AS I EXPECT MOST OF THESE PROJECTS TO FIT WITHIN THAT COMMERCIAL CATEGORY, OUR TIMELINE WILL BE DECREASED SUBSTANTIALLY OVER WHAT WE DO FOR REVIEWS NOW. BUT IN CASE THERE IS ANY AFFORDABLE HOUSING PROJECT THAT IS A SINGLE FAMILY RESIDENCE AND THEY APPLY FOR IT AND OF COURSE MEET THE CRITERIA. THEN WE WOULD EXPEDITE THAT REVIEW WITHIN FIVE DAYS. THAT IS OUR GOAL NOW. OUR CURRENT GOAL FOR ANY OTHER SINGLE FAMILY RESIDENTIAL IS 14. WE TYPICALLY BEAT THAT TIMELINE AS IT IS, BUT WE WE'RE GOING TO MOVE THAT DOWN TO FIVE DAYS FOR SINGLE FAMILY, FOR ANYTHING ELSE, APARTMENT COMPLEXES OR WHATEVER THE PROJECT MIGHT BE. OUR TYPICAL APPLICATION REVIEW TIMELINE IS 30 DAYS. IT'S GOING TO BE 15 FOR THESE PROJECTS. THE BIG PART FOR US IS COMMUNICATION FROM THE CONTRACTOR OR DEVELOPER. THEY NEED TO LET US KNOW THAT THIS IS AN AFFORDABLE HOUSING PROJECT. IT'S GOING TO BE THEIR RESPONSIBILITY TO IDENTIFY THAT TO US, BECAUSE THEY WILL MAKE APPLICATION JUST LIKE ANYBODY ELSE WOULD IN THE PERMIT DESCRIPTION, WHICH IS PART OF THE PROCESS OF APPLYING. WE SIMPLY ASK THAT THEY PUT SOME ASTERISKS THERE AND AND STATE AFFORDABLE HOUSING. PLEASE EXPEDITE. OF COURSE, WE'LL CONFIRM THAT BY MAKING SURE THAT WE HAVE THE FORM THAT HAS COME FROM THE COMMUNITY AND ECONOMIC ECONOMIC DEVELOPMENT DEPARTMENT. [00:10:04] AND THEN THAT PROCESS WILL WILL MOVE THROUGH THE EXPEDITED PROCESS FOR REVIEW. UNDERSTAND? IT'S IT'S THAT IS JUST THE REVIEW OF THE BUILDING PLANS. SO WE WILL COMPLETE THAT WITHIN THE TIME FRAME ALLOTTED. IT DOESN'T MEAN THEY'RE GOING TO GET A PERMIT WITHIN THAT TIME FRAME, BECAUSE THEY OBVIOUSLY HAVE TO MEET ALL THE CRITERIA OF THE FLORIDA BUILDING CODE. IT'S VERY RARE, HONESTLY, THAT WE GET PERMITS THAT MEET THAT CRITERIA. ON THE FIRST REVIEW. THERE'S USUALLY COMMENTS, ALTHOUGH IT DOES HAPPEN. SO HOW FAST THIS PROCESS HAPPENS IS REALLY GOING TO BE UP TO THEM MORE THAN IT IS TO US. WE DO PROCESS REVIEWS QUICKLY, BUT IF THEY TURN THINGS AROUND QUICKLY AND WE GET TO THE POINT WHERE WE'RE APPROVED ON THE BUILDING SIDE. ALSO KEEP IN MIND THAT OTHER DEPARTMENTS ARE INVOLVED IN US ISSUING A PERMIT, SO OTHER DEPARTMENTS ARE GOING TO HAVE TO PROVIDE THEIR APPROVALS AS WELL. BUT ONCE THAT IS DONE, THEN THE PERMIT WILL BE ISSUED. ANOTHER TIME FRAME TO KEEP IN MIND HERE THAT OR SOMETHING THAT AFFECTS THE TIME FRAME, I SHOULD SAY, IS THAT WHEN THEY DO SUBMIT THE APPLICATION THAT IS CHECKED BY OUR STAFF AND WHAT WE CALL A COMPLETENESS CHECK, AND THEN AN EMAIL GOES OUT TO THEM THAT SAYS TO PAY YOUR PLAN REVIEW FEES. IF THEY DON'T PAY THE FEES, THE TIMELINE HASN'T STARTED, SO IT'S NOT AN OFFICIAL APPLICATION UNTIL THEY PAY THE PLAN REVIEW FEES. ONCE THAT HAPPENS, THEN THAT DATE STARTS FOR US. SO ANY QUESTIONS? YES. SO GO OUT. I'M SORRY, I THOUGHT I HAD IT ON. WHEN YOU DO GO OUT TO REVIEW. OKAY. THEY'VE GOTTEN THEIR PERMIT. WE WE START THE PROCESS. OKAY. THERE ARE MULTIPLE INSPECTIONS THAT ARE DONE. AND DON'T SHOOT THE MESSENGER. I'M JUST REPORTING THE NEWS HERE. I HEAR THAT SOMETIMES THE INSPECTORS DON'T GO OUT AND DO A COMPLETE INSPECTION, THAT THEY MAY FIND SOMETHING AND MAY NOT NOTE EVERYTHING THAT MAY BE WRONG. AND THIS IS A COMPLAINT I'VE HEARD. OKAY. AND I'M HAPPY TO ADDRESS THAT FOR YOU. PLEASE. FIRST OF ALL, LET'S EXPLAIN THAT THE PLAN REVIEW PROCESS IS ALL PRIOR TO THE PERMIT BEING ISSUED. SO THAT'S JUST LOOKING OVER THE PLANS. THAT'S THE PART THAT IS GOING TO BE EXPEDITED. THE INSPECTION PROCESS IS AFTER THE PERMIT IS ISSUED. THE CONSTRUCTION HAS STARTED IN THE PAST. WE HAVE SEEN CONTRACTORS THAT WILL CALL AN INSPECTION WHEN IT'S NOT READY. AND IN THE PAST OUR INSPECTORS HAVE COME OUT AND IF THEY'VE FOUND 5 OR 6 THINGS THAT THEY SAID, WELL, YOU OBVIOUSLY WEREN'T READY FOR THIS INSPECTION, SO WE'RE JUST GOING TO CANCEL THE INSPECTION FOR NOW AND COME BACK IN ANOTHER DAY. WE DON'T HAVE THAT POLICY ANYMORE. WE TELL OUR INSPECTORS AND WHEN YOU ARE SCHEDULED AN INSPECTION, YOU DO A THOROUGH INSPECTION. AND IF THEY'RE JUST NOT READY, THEY'RE NOT READY FOR THE INSPECTION. BUT IF THEY ARE MOSTLY READY, EVEN IF WE FIND TEN, 12 THINGS WRONG WITHIN THAT INSPECTION, WE WILL COMPLETE THE INSPECTION. WILL THE INSPECTOR ACTUALLY MAKE NOTE THAT THE INSPECTION WAS CALLED, BUT THEY WEREN'T READY FOR THESE THINGS. JUST SO EVERYTHING IS TRANSPARENT, RIGHT? CORRECT. OUR INSPECTORS ARE INSTRUCTED AS PART OF OUR POLICY IN THE DEPARTMENT THAT IF THEY EITHER FAIL OR CANCEL AN INSPECTION FOR ANY REASON, THEY NOTE THE REASON, BUT ALSO THE CODE SECTION THAT APPLIES TO THAT. THE CODE SECTION IS REQUIRED ON PLAN REVIEW. IT'S NOT REQUIRED ON INSPECTIONS, BUT IT'S OUR POLICY THAT THEY DO IT BECAUSE WE WANT THEM TO HAVE A VALID REASON FOR DISAPPROVING AN INSPECTION. AND SO ALL OF OUR INSPECTORS DO THAT CURRENTLY. BAD NEWS OKAY. IT'S PROBABLY THE HARDEST THING TO DELIVER TO PEOPLE, ESPECIALLY WHEN WE'RE DEALING WITH MONEY, OKAY? AND SOMETIMES I THINK DELIVERY MAY BE ALSO SOMETHING TO CONSIDER. JUST SAYING. OKAY. THANK YOU FOR THAT. ANY OTHER QUESTIONS? ANY OTHER QUESTIONS FOR THE BUILDING DEPARTMENT? JUST A QUICK QUESTION. JUST TO CONFIRM YOU GUYS ARE USING ELECTRONIC CONSTRUCTION PLAN SUBMITTAL AND PLAN REVIEW. THAT'S ALL DONE ELECTRONICALLY, RIGHT? THAT'S CORRECT. WE ARE 100% DIGITAL. EVEN FOR A HOMEOWNER THAT MAY NOT EVEN KNOW WHAT A COMPUTER IS. YEAH. AND THEY'LL COME IN WITH PAPER PLANS. WE STILL WILL HELP THEM OUT. BUT WHAT WE DO IS WE SCAN IT AND MAKE IT DIGITAL AND EVERYTHING IS DIGITAL FROM THERE. SO THAT ALLOWS US TO REVIEW IT QUICKER BECAUSE SEVERAL PEOPLE CAN LOOK AT IT AT THE SAME TIME, INSTEAD OF A SET OF PLANS THAT ARE BEING PASSED FROM ONE PERSON TO THE OTHER. OKAY. EXCELLENT. AND AND THE ACTUAL FILE THAT IS AFFORDABLE. IS IT FLAGGED SOMETHING SPECIFIC WITHIN THE SYSTEM FOR EVERYONE TO KNOW. RIGHT. SO WHEN THEY'RE MAKING THE APPLICATION TO US, THAT'S WHAT I SAID EARLIER THAT THAT COMMUNICATION IS VERY IMPORTANT. BUT WE ALSO WANT THEM TO WRITE IT IN THE PERMIT DESCRIPTION. [00:15:02] TYPICALLY THE PERMIT DESCRIPTION IS, YOU KNOW, BUILDING A SINGLE FAMILY HOME OR APARTMENT COMPLEX WITH THIS MANY UNITS, THAT TYPE OF THING. HAVE THEM LEAVE A MESSAGE RIGHT THERE AT THE BEGINNING OF THAT PERMIT DESCRIPTION THAT THAT ADVERTISES IT AS AFFORDABLE HOUSING. AND THEN WE CAN MAKE SURE TO TO FLAG THAT AND LET ALL OF OUR REVIEWERS AND STAFF KNOW THAT IT IS EXPEDITED, AS SILLY AS THAT SOUNDS. IS THERE AN INSTRUCTION FOR THESE FOLKS TO KNOW THAT THEY SHOULD BE THIS CLEAR? I MEAN, YES, WE DO HAVE A POLICY THAT WE HAVE WRITTEN JUST FOR THIS WITH THE BILLING DEPARTMENT, AND I ACTUALLY SENT IT TO CESAR IN OUR OFFICE A FEW DAYS AGO. I DON'T KNOW IF HE'S GOT IT ONLINE YET, BUT IT WILL BE ONLINE SOON. IF NOT. THANK YOU, JOHN, SO MUCH. THANK YOU SCOTT. APPRECIATE YOU GUYS. YOU'RE WELCOME. I DON'T HAVE A QUESTION, BUT JOHN, I THINK YOU REPEAT THAT SEVERAL TIMES. COMMUNICATION IS KEY. OFTENTIME WHAT I FOUND. OF COURSE, YOU KNOW, WHEN THINGS GET ESCALATED, KIND OF COME TO ME AND AND OFTENTIMES WE LOOK YOU YOU LOOKED AT THE SCENARIO BY THE TIME IT'S CIRCLED BACK, REALIZE, WELL, YOU KNOW, FINGERS ARE BEING POINTED ON YOU GUYS DIRECTION THAT YOU'RE NOT DOING WHAT YOU'RE SUPPOSED TO DO IN REALITY IS IT'S THAT COMMUNICATION. THE LINE OF COMMUNICATION IS NOT CLEAR ENOUGH TO, YOU KNOW, OR RATHER, THEY WEREN'T READY FOR AN INSPECTION OR ALL THE PROPER PAPERWORK WAS NOT PROVIDED TO OUR REVIEWERS. SO OFTENTIMES THERE'S A THE LAG OR THE LACK OF COMMUNICATION. SO SO I THINK IT'S IMPORTANT THAT IF EVERYTHING'S SUPPOSED TO GO SUBMITTED PROPERLY, I KNOW THE SYSTEM DOES WORK, THE PROCESS WORK. I KNOW THAT FIRSTHAND. SO BUT YEAH, THANK YOU FOR ALL YOU GUYS DO. THANK YOU. CERTAINLY APPRECIATE IT A LOT OF PERMITS OUT. YEAH. EXCELLENT. WHAT IS IT 15. YEAH. JUST SO YOU KNOW FACTS GUYS 15,000 2023. WE'VE PROVIDED 15,000, NOT 1501 YEAR. SO THAT'S THAT'S PHENOMENAL. SO I WAS AT A, YOU KNOW, A SPEAKING SOMEWHERE, YOU KNOW, NORTH SIDE OF THE COUNTY. AND, AND I SAID THAT PEOPLE. WERE YOU SURE THAT'S WHAT, 15. YEAH. THAT'S CORRECT. 1.5 BILLION IN CAPITAL INVESTMENT. SO YOU KNOW, WE GOT GOING ON THE SLEEPING GIANT. THANK YOU GUYS. THANKS FOR ALL YOU DO. JUST A QUICK QUESTION NOT TO GO BACK TO HOUND ON WHAT SHE WAS SAYING, BUT YOU MENTIONED IT'S IN THE POLICY THAT'S ASSUMING THAT PEOPLE ARE GOING TO READ THAT POLICY RIGHT IN TOTALITY TO THEN THEY'RE WELCOME TO TYPICALLY, THE DEPARTMENT OF POLICIES IS SOMETHING THAT WE JUST CREATE FOR OUR STAFF TO KNOW, AND WE TYPICALLY POST SOME OF THOSE FOR INFORMATIONAL PURPOSES, BUT IT ALSO OUTLINES THE PROCESS FOR THEM TO SUBMIT AND GET TOTALLY. I MEAN, I TRY TO GET LIKE TEN PEOPLE TO FOLLOW AN SOP AT WORK AND IT'S IMPOSSIBLE. SO I GET IT. I'M JUST WONDERING, LIKE FROM A USER PERSPECTIVE, LIKE, WOULD YOU JUST PUT LIKE A CHECKBOX OR SOMETHING THAT'S LIKE SUPER CLEAR AND EASY FOR YOU GUYS TO PROCESS BECAUSE OTHERWISE IT COULD BE DUPLICATIVE IF YOU HAVE TO SEE THAT SAME APPLICATION LATER BECAUSE THEY FORGOT TO, YOU KNOW, THEY DIDN'T READ THE POLICY OR WHATNOT. JUST THINKING OF A SIMPLE SUGGESTION. YEAH. I DON'T FOR US THAT WE DO HAVE A CHECKLIST FOR SEVERAL DIFFERENT TYPES OF PERMIT, BUT THAT USUALLY COMES IN LATER IN THE PERMIT PROCESS. OH, I MEANT LIKE A CHECK BOX. RIGHT. SO INSTEAD OF ASKING THEM TO NOTE IT BECAUSE THEY MAY NOT HAVE READ IT IN TOTALITY, LIKE IF YOU HAD LIKE A SIMPLE IS THIS AFFORDABLE? YES. NO. THAT MIGHT JUST LIKE SOLVE THE PROBLEM TOO. WE COULD ADD THAT IT IN THE PERMIT INFORMATION SCREEN WE CALL IT, WE HAVE OTHER TOGGLES LIKE THAT. ARE YOU ON SEPTIC OR SEWER OR THOSE TYPE OF THINGS? YEAH, LIKE A LITTLE PICKLIST. YEAH. SO SO WE COULD CERTAINLY ADD A TOGGLE LIKE THAT IF PEOPLE THINK IT WOULD HELP. YEAH. YEAH. JUST MAYBE DRIVE MORE AWARENESS TO IT, YOU KNOW WHAT I MEAN? YEAH. IT STILL WOULD BE A LITTLE BIT TOO. IT STILL WOULD BE CONFIRMED, OBVIOUSLY, EVEN IF THEY CHECKED. YEAH. RIGHT. YEAH. WELL, YEAH. BECAUSE SOMEBODY MIGHT CHECK IT AND SAY IT'S AFFORDABLE TO ME. EXCELLENT, EXCELLENT. THANK YOU VERY MUCH FOR COMING OUT TONIGHT. YOU'RE WELCOME. HAVE A GOOD NIGHT. ONE MORE. WE'RE GOING TO HAVE DIRECTOR LISA FRAZIER. OKAY. ADDRESS SOME A LITTLE BIT OTHER OF EXCELLENT. MORE INFORMATION. OKAY. THANK YOU. I JUST HAVE TO SPEAK, I GUESS. I DON'T KNOW, AS I'M SITTING HERE AND I REALIZE THAT WE'RE TALKING ABOUT THAT PROGRAM THAT IS A REIMBURSABLE PROGRAM, AND IT HAS TO BE 100%. BUT I KNOW THAT YOU ALL, AND I KNOW THAT THE COUNCIL CONTINUOUSLY HEAR DEVELOPERS COME UP AND SAY, WELL, WHAT ABOUT WORKFORCE HOUSING OR ATTAINABLE HOUSING? AND SO WHAT ABOUT THAT? AND WHAT ABOUT THE LIVE LOCAL? AND I'M TELLING YOU, YOUR COUNCIL IS CONSTANTLY SAYING, IS THIS ALL GOING TO BE MARKET RATE OR ARE YOU CONSIDERING DOING SOMETHING A LITTLE LESS? IT'S IT'S DIFFICULT. IT'S DIFFICULT FOR THEM TO GET TO THEIR PROFORMAS FOR DEVELOPMENT, FOR SALE. [00:20:02] DEVELOPMENT RENTAL IS A LITTLE EASIER. OKAY. BUT WHAT I WANTED TO SHARE WITH YOU IS THAT WE DO HAVE A A DEVELOPMENT THAT'S COME IN. IT'S CALLED BUILD. IT'S BY THE BASS PRO SHOP, AND THEY ARE PUTTING IN MULTIFAMILY AND IT'S GOING TO BE MORE WORKFORCE. I THINK A PORTION OF IT IS AFFORDABLE, BUT NOT ALL OF IT. I THINK IT'S 65%. THAT'S RIGHT. BECAUSE THEY CAME IN UNDER THE LIVE LOCAL ACT. THIS WAS A COMMERCIAL SITE. WE COULDN'T REZONE IT. WE DON'T HAVE THAT ABILITY TO LIVE, LIVE LOCAL ACT. AND THEY CAME IN AND THEY'RE 65% AFFORDABLE AND IT'LL BE MORE RENTALS. IT'S APARTMENTS. WE IN THE CITY, SINCE IT'S 65% RESIDENTIAL, WE'RE WE'RE DEMANDING THAT 35% HAS TO BE COMMERCIAL. SO BECAUSE WE NEED THAT THAT WORKFORCE. SO THE LIVE LOCAL ACT IS BEING PROCESSED IN THIS CITY. I WANTED TO SHARE WITH YOU THAT WHEN THESE DEVELOPMENTS COME IN AND THEY'RE SAYING, WELL, WHAT ABOUT WE'LL DO WORKFORCE. WELL WE'LL DO ATTAINABLE. WELL THERE'S REALLY NOT A GOOD DEFINITION OF THAT. I MEAN WE KNOW THAT AFFORDABLE DEFINED BY THE STATE IS 80% AND BELOW FOR YOUR YOUR INCOME. THE BEST DEFINITION I'VE EVER COME UP WITH IS FROM THE ULI URBAN LAND INSTITUTE. AND THEY DEFINE ATTAINABLE OR WORKFORCE AS 100 AND BETWEEN 80 AND 120% OF YOUR INCOME. SO A LITTLE HIGHER. RIGHT. AND WHAT WE HAVE TOLD AND WE ENCOURAGE THIS AND GENERALLY IT IS DESCRIBED OR ASKED DURING OUR PRE-AP MEETINGS AND WE'LL MARK IT AS SUCH. IF THEY SAY YES, IT'S GOING TO BE AFFORDABLE OR IT MIGHT BE ATTAINABLE, THEN WE TRY TO PUSH THOSE FORWARD AND TRY TO GUIDE THEM THROUGH THAT SYSTEM. BECAUSE JUST BECAUSE THEY SAY IT, IT'LL ONLY BE REAL IF THEY HAVE IT DEED RESTRICTED. WE DON'T ALLOW IT THEM TO COME IN AND SAY, WELL, WE'RE GOING TO HAVE WORKFORCE HOUSING. IT'LL BE PART OF OUR ZONING COMMENTS BECAUSE AS WE ALL KNOW, ONCE IT'S BUILT AND YOU HAVE THE LEASING AGENT AND OR THE REAL ESTATE AGENT SELLING THAT'S NOT IN ANY DOCUMENTS, OKAY? THAT'S JUST THE ZONING THAT'S SITTING IN A FILE HERE IN THE CITY. BUT WHEN IT'S DEED RESTRICTED, IT'S TITLED IN THAT WAY. THEN THE LEASING AGENT IS AWARE OF IT. THE RENTAL OR THE I'M SORRY, THE REAL ESTATE AGENT FOR SALE WILL BE AWARE THAT, YOU KNOW, A PORTION OF THESE ARE ATTAINABLE WORKFORCE OR EVEN AFFORDABLE, OF COURSE AFFORDABLE. WE ALWAYS DO DEED RESTRICTED. SO I JUST WANTED TO BRING THOSE TYPE OF INFORMATION TO YOUR ATTENTION. WE'RE AWARE OF IT. WE PUSH IT. WE MAKE SURE THAT THAT WE'RE CROSSING OUR T'S AND T'S OR WHATEVER IT IS. AND AS ALTHEA STATED RIGHTLY, MY STAFF IS VERY MUCH AWARE THAT THE THINGS THAT WE PRIORITIZE ARE PUBLIC INSTITUTION NONPROFITS AND DEFINITELY AFFORDABLE OR EVEN ATTAINABLE HOUSING. SO AND WE MARK THAT IN OUR PREAMPS SO THAT WE CAN PUSH THOSE FORWARD. I HOPE THAT WAS HELPFUL. AND I'M HERE FOR ANY QUESTIONS. QUICK QUESTION. SO JUST FOR CLARIFICATION, CITY OF PALM BAY IS ABIDING BY THE LIVE LOCAL ACT. OH, ABSOLUTELY. MA'AM, WE HAVE ONE OF THE DEVELOPED. WE HAVE TWO. WELL, YEAH, THAT'S WHAT I THOUGHT. BUT IF I'M NOT MISTAKEN, THIS BOARD GOT A PRESENTATION FROM NANCY WHEN THAT WAS FIRST ADOPTED AND ADVISED US THAT THAT DIDN'T APPLY TO THE CITY OF PALM BAY, AND I BELIEVE IT WAS DUE TO THE PERCENTAGE OF COMMERCIAL VERSUS RESIDENTIAL. AND SHE WAS ABSOLUTELY CORRECT IN THAT. BUT WHEN THEY COME IN, THE LEGISLATION THEN CHANGED AGAIN, TWEAKED IT, TWEAKED IT ONE MORE TIME. AND YES, WE WE HAVE VERY, VERY LITTLE COMMERCIAL ON INSTITUTIONAL. HOWEVER, OUR ASTUTE ATTORNEYS THEY CAME BACK AND SAID, WELL, IF IT HAS TO BE 65%, THEN WE'RE GOING TO DEMAND 35% COMMERCIAL ON THE SITE BECAUSE WE HAVE TO RETAIN THAT THAT USE. WE ONLY HAVE ONE RIGHT NOW, SO I DON'T THINK WE'LL HAVE MANY MORE, BUT OKAY. EXCELLENT. ANY OTHER QUESTIONS? THANK YOU FOR INVITING US HERE. THANK YOU FOR COMING. REALLY REALLY APPRECIATE YOU GUYS ALL COMING OUT. THANK YOU. SO WE WANT TO MOVE ON TO ITEM NUMBER THREE OR SORRY ITEM. ITEM NUMBER TWO IS THE CDBG ANNUAL ACTION PLAN FOR PRIOR YEAR 2024. PROGRAM. YEAR. PRIOR YEAR. PROGRAM YEAR. PROGRAM. PROGRAM. YEAR. SO FOR PROGRAM YEAR 2024, THE CITY ANTICIPATES RECEIVING $776,641 IN COMMUNITY DEVELOPMENT BLOCK GRANT CDBG FUNDS FROM THE US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AS DIRECT ENTITLEMENT. THE CITY RECEIVES HOME FUNDS FROM HUD AS PART OF THE BREVARD COUNTY HOME CONSORTIUM, WHICH IS COMPOSED OF THE CITIES OF COCOA, MELBOURNE, PALM BAY, TITUSVILLE, AND BREVARD [00:25:02] COUNTY. THE CITY'S ALLOCATION FOR HOME GRANT FUNDS IS $227,234. THE OVERALL PURPOSE OF THE CDBG PROGRAM IS TO DEVELOP VIABLE URBAN COMMUNITIES BY PROVIDING QUALITY HOUSING, A SUITABLE LIVING ENVIRONMENT, AND EXPANDING ECONOMIC OPPORTUNITIES, PRINCIPALLY FOR PERSONS OF LOW AND MODERATE INCOME. ELIGIBLE ACTIVITIES INCLUDE PUBLIC SERVICES, PUBLIC FACILITIES AND IMPROVEMENTS, HOUSING CODE ENFORCEMENT, CLEARANCE AND DEMOLITION, ECONOMIC DEVELOPMENT, ACQUISITION AND AND DISPOSITION. AT LEAST 70% OF ALL CDBG FUNDS MUST BE EXPENDED ON PROGRAM ACTIVITIES BENEFITING LOW AND MODERATE INCOME PERSONS. HOME PROGRAM FUNDS CAN BE ONLY USED FOR HOUSING ACTIVITIES, BENEFITING LOW AND MODERATE INCOME PERSONS BASED ON PRIORITIES AND GOALS IDENTIFIED IN THE PROGRAM. YEAR 22 THROUGH 27 CONSOLIDATED PLAN AND THE CITY OF PALM BAY DEVELOPED A ONE YEAR ACTION PLAN, WHICH IDENTIFIES COMMUNITY DEVELOPMENT PROJECTS THAT SHALL BE UNDERTAKEN BETWEEN OCTOBER 1ST OF 2024 AND SEPTEMBER 30TH OF 2025, AS REQUIRED BY HUD AND THE CITY. CITIZENS AND THE CITY'S CITIZEN PARTICIPATION PLAN AND AD WAS PLACED IN THE FLORIDA TODAY NEWSPAPER SUMMARIZING THE PROPOSED PROJECTS AND A 30 DAY PUBLIC COMMENT PERIOD. THE 30 DAY PUBLIC COMMENT PERIOD BEGAN ON MAY 28TH OF 2024 AND ENDS JULY 18TH, 2024. ALL COMMENTS RECEIVED WILL BE SUBMITTED TO HUD. THE PROPOSED FINAL STATEMENT OF CDBG PROJECTS FOR PROGRAM YEAR 2024 ARE STARTING WITH PUBLIC SERVICES. CATHOLIC CHARITIES OF CENTRAL FLORIDA FOR $33,250. BREVARD ALZHEIMER'S FOUNDATION FOR FOR $25,080. GREATER MELBOURNE POW FOR $22,950. COLIN DAVIS, CENTER FOR VISUALLY IMPAIRED. $28,916. AND SPACE COAST AREA TRANSIT BUS VOUCHER PROGRAM $6,300. CDBG. OTHER AND PUBLIC FACILITIES IMPROVEMENTS INCLUDE PALM BAY PARKS AND FACILITIES LIKE LIBERTY PARK FOR $83,480, PALM BAY AQUATIC CENTER POOL IMPROVEMENTS FOR $50,710. RIVIERA PARK FOR $100,361. PUBLIC WORKS SIDEWALKS CONSTRUCTION PROJECT FOR $270,266. THE ADMINISTRATION COSTS ARE GOING TO BE 151 328,000 AND FAIR HOUSING, EDUCATION AND OUTREACH WITH 4000. THAT GIVES YOU A GRAND TOTAL OF $776,648. I'M SORRY, $641. THE PROPOSED FINAL STATEMENT FOR HOME PROJECTS FOR PROGRAM YEAR 2024 IS YOUR TOTAL ACTIVITIES AT $204,510.66. HOME CITY ADMINISTRATION AND OPERATION FUNDS FOR 16,883 49, AND HOME COUNTY ADMINISTRATION FEE FOR $5,839.92, FOR A TOTAL OF 227,003 2407. WE'RE ASKING THE CDB BOARD TO RECOMMEND THE CDBG PROGRAM YEAR ACTION PLAN TO CITY COUNCIL FOR ADOPTION AT THE REGULAR CITY COUNCIL MEETING SCHEDULED FOR JULY 18TH, 2024. ATTACHED IS THE ENTIRE DRAFT PLAN. SO QUICK QUESTION. THE TOTAL ALLOCATION OF 776,006 41. IS THAT WHAT YOU WERE EXPECTING OR THAT WAS REDUCED? THAT WAS ACTUALLY MORE, MA'AM. IT WAS MORE, YES. OKAY. IT WAS MORE THAN WHAT WE WERE EXPECTING. INTERESTING. OKAY. EXCELLENT. ANY OTHER QUESTIONS ON THE ACTION PLAN? I JUST JUST GOT ONE COMMENT. SURE. TURN YOUR MIC ON. THANK YOU SIR. THE PIE IN IN FRONT OF 2024. SHOULD THAT BE AN F? I'M SO GLAD YOU ASKED THAT, MR.. I KNEW I KNEW SOMEONE ON THE BOARD WAS GOING TO CATCH THAT. SO THIS YEAR WE RECENTLY RECEIVED A NEW HUD REP, AND THEY WENT OVER SOME TRAINING WITH ALL NEW ENTITLE HER NEW GRANTEES THAT SHE INHERITED. AND THEY WENT AHEAD AND THEY SHOWED US NO, IT'S CONSIDERED PROGRAM YEAR, NOT FISCAL YEAR. NORMALLY IT IS FISCAL YEAR. YOU'RE RIGHT. YOU GUYS CAUGHT IT. BUT WE'RE ADJUSTING AS WELL. SO THAT'S THE GUIDANCE THAT WAS GIVEN BY HUD. SO FROM NOW ON YOU'LL BE SEEING PROGRAM YEAR FOR CDBG AND THEN FISCAL YEAR FOR THE CITY. AND OUR FISCAL YEAR IS THE SAME AS THE CALENDAR YEAR. IS IT. THAT'S WHAT I THOUGHT. SO OUR PROGRAM YEAR AND OUR FISCAL YEAR ARE IN LINE. SO IT ALL STARTS OCTOBER 1ST AND END SEPTEMBER 30TH. SEE, I THOUGHT WE'RE SUPPOSED TO ALL GO OUT AND EXERCISE FOR A WHOLE YEAR AND GET A LOT OF PHYSICAL ACTIVITY. [00:30:02] I GET IT. ANY OTHER QUESTIONS ON THE ACTION PLAN? OKAY. DO WE WANT TO ENTERTAIN A MOTION ON THAT? SO MOVED. A MOTION TO HAVE A SECOND I SECOND. I HAVE A MOTION AND A SECOND. ALL THOSE IN FAVOR SAY AYE. AYE. ANY OPPOSED? I'M HEARING NONE, AND I VOTE I THAT MOTION PASSES. SO THEN WE WILL MOVE ON TO ITEM NUMBER THREE. THE AFFORDABLE HOUSING POLICIES AND PROCEDURES UPDATE. SO AS YOU KNOW, THE CITY ADMINISTERS VARIOUS STATE AND FEDERALLY FUNDED HOUSING GRANT PROGRAMS TO ASSIST LOW AND MODERATE INCOME RESIDENTS OF PALM BAY WITH DOWN PAYMENT ASSISTANCE, OWNER OCCUPIED REHABILITATION, EMERGENCY REPAIRS, UTILITY HOOK UP ASSISTANCE, REHABILITATION, AND NEW CONSTRUCTION OF AFFORDABLE HOUSING. TO EFFECTIVELY ADMINISTER EACH HOUSING PROGRAM UNDER STATE AND FEDERAL REQUIREMENTS, IT'S NECESSARY FOR THE CITY'S HOUSING DIVISION TO HAVE A STANDARD OPERATING PROCEDURE MANUAL THAT OUTLINES THESE REQUIREMENTS. THE HOUSING PROGRAM STANDARD OPERATING PROCEDURES HAVE BEEN UPDATED TO REFLECT THE UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION ACT, BETTER KNOWN AS URA POLICY 24 CFR PART 42. THE CDB RECOMMENDED AT THE APRIL 17TH, 2024 MEETING THAT WE IMPLEMENT THE URA POLICY ALSO TO INCLUDE THE BUILD AMERICA, BUY AMERICA, OR WHAT'S REFERRED TO AS BABA TWO CFR 184 AND EXECUTIVE ORDER 14 005, UPDATED BY HUD, REQUIRES FOR FEDERALLY ASSISTED PROJECTS AND FINALLY, A MINOR UPDATE TO THE CITIZEN PARTICIPATION PLAN THE CDB RECOMMENDED AT THE MAY 15TH, 2024 MEETING UNDER THE AHAC PRIORITIES. SO WHAT WE'RE DOING OR WHAT STAFF IS RECOMMENDING IS THAT WE UPDATE OUR POLICIES. SINCE THE LAST TIME OUR HOUSING POLICIES WERE UPDATED WAS OCTOBER 6TH OF 2022. AND OBVIOUSLY, SOME THINGS HAVE CHANGED AT HUD, AND WE JUST WANTED TO MAKE SURE THAT WE FALL IN LINE WITH THE PROGRAMS AND THE PROCEDURES THAT WE HAVE IN PLACE. SO WE'RE REQUESTING THAT THE BOARD RECOMMEND TO CITY COUNCIL TO APPROVE THE HOUSING POLICIES AND PROCEDURES. UPDATE. SO A QUICK QUESTION ON THE BUILD AMERICA BUY AMERICA OR EVEN LIKE DAVIS-BACON, WHICH I'M ASSUMING, DO YOU GUYS REVIEW THOSE TYPES OF ITEMS INTERNALLY OR IS THAT SOMETHING THAT IS OUTSOURCED FOR THAT TYPE OF EXPERTISE? WE DO. OKAY. WE DO THE DAVIS-BACON. OKAY. YEAH. SO THEN YOU'LL YOU'LL DO BUY AMERICA CERTS TOO. OH OKAY. ALL RIGHT. ANY OTHER QUESTIONS ON THE POLICIES AND PROCEDURES UPDATE. NONE. OKAY. DO WE WOULD LIKE TO ENTERTAIN A MOTION ON THAT. I WILL. OKAY. I'LL SECOND IT. WE HAVE A MOTION AND A SECOND. ALL THOSE IN FAVOR SAY AYE. AYE. ANY OPPOSED? I'M HEARING NONE I VOTE I AND THAT MOTION PASSES. SO NEXT WE'LL MOVE ON TO THE INFORMATIONAL STAFF REPORT. [OTHER BOARD BUSINESS] ANY QUESTIONS ON THE INFORMATIONAL STAFF OR DID YOU WANT TO GO OVER IT OR ANY. HOW WOULD YOU LIKE TO? I JUST WANTED TO SAY THANK YOU FOR KDAB BOARD MEMBER KIER BEARD, WHO WAS PART OF THE BOARD FOR QUITE SOME TIME. SHE DID A PHENOMENAL JOB. SHE REALLY ADVOCATED FOR AFFORDABLE HOUSING IN MANY AREAS AND TRAINING. AND WE JUST WANT TO RECOGNIZE HER SERVICE AND SAY THANK YOU. EXCELLENT. AND CONGRATULATIONS TO MISS POTTER FOR BEING REAPPOINTED. OH, YES. THANK YOU. CONGRATULATIONS. THANK YOU. AND THEN IT LOOKS LIKE THE SCAT BUS VOUCHER PROGRAM IS DOING EXCELLENT. YES, MA'AM. I'M VERY EXCITED TO SEE THAT. SO I HOPE THAT CONTINUES. THAT'S I THINK THAT'S A GREAT USE OF THE CDBG FUNDS. SO DID ANYONE ELSE HAVE ANY OTHER QUESTIONS ON ANY ITEMS ON THE STAFF REPORT OR ANY QUESTIONS ON THE MEETING SCHEDULE THAT'S ATTACHED OR ANYTHING? I JUST WANTED TO SAY THAT THAT'S A GOOD REFRESHER. YOU PUT ALL THAT STUFF YOU'VE PUT IN HERE, YOU KNOW, TO SORT OF ENCAPSULATE ALL THE STUFF OF WHO GOT WHAT. SO I IT'S A GOOD IDEA. THANK YOU. THANK YOU. I'D LIKE TO SAY I'M VERY EXCITED TO SEE THE MONEY GOING TOWARDS THE STREET LIGHTS AND THE SIDEWALKS IN OUR CITY, SO I APPLAUD THAT. THAT'S AN OUTSTANDING THING. EXCELLENT. OKAY. ANY OTHER COMMENTS FROM THE BOARD THIS EVENING? NOTHING ELSE. OKAY. THEN WE WILL ADJOURN AT SIX. THANK YOU. NO MINUTES. NO. WE SHOULD HAVE A SET OF TWO MINUTES. * This transcript was compiled from uncorrected Closed Captioning.